Bookshelf Home | Contents | Index | PDF     

Siebel Hospitality Guide > Managing Hospitality Reports > Hospitality Reports Reference >

Banquet Event Order Report

This topic describes the Banquet Event Order Report for Siebel Hospitality.

About the Banquet Event Order Report

A Banquet Event Order is a contractual agreement between the meeting professional and a hotel. This agreement expresses the objectives and details of one or more functions.

The Banquet Event Order (BEO) Report displays functions and subfunctions that take place for an event and shows the details of those functions and subfunctions. This report provides the operation execution team with detailed information about food, beverages, and setup requirements for all functions in an order. The BEO Report helps provide consistency in internal and external communications in the hotel industry. However, contractual terms and agreements might differ between properties.

The first section of a BEO Report provides administrative information about the property, the account, the customer contact, and event order details.

Event managers can generate and print a Banquet Event Order (BEO) Report before an event occurs.

The line items on the report appear according to the following rules:

  • Functions are listed by date and start time.
  • Function line items for a function are listed by service start time.
  • Menu line items appear before other function line items.
  • The report headers that administrators configure using the procedures in Configuring Headers for Hospitality Reports appear in the report if the report headers are associated with the line items or comments.

If a function agenda contains a parent function record that is used for detailing or a space hold (that is, if the Detail flag of a function record is selected), the parent record does not appear in the BEO Report. The BEO Report shows only the subfunctions and grandchild functions of a detailing record or space hold record. The detailing or space hold record is not an actual function; it is used only to hold space. For more information about detailing, see Detailing a Function. For more information about space holds, see About Space Holds.

The subfunctions and grandchild functions represent the actual functions and subfunctions, respectively. Report formatting and functionality for the subfunctions and grandchild functions is the same as if these were functions and subfunctions.

The Banquet Event Order Report is available in the Event Order views of the Orders screen.

Fields in the Banquet Event Order Report

Some fields in the BEO Report are listed in Table 132.

Table 132. BEO Report Fields
Report Field
Comments

*

An asterisk (*) appears before the comment for a generic header when the Comment Last Updated Date field value is later than the Order or Track Event Order Changes Date fields.

Event Order #

The number assigned to the event order.

Exp

The number of expected attendees for the function.

Folio #

The number assigned to the folio.

Gtd

The number of guaranteed attendees for the function.

Included in [Mtg Pkg Display Name]

Displayed only if an item is part of a meeting package.

Included in [Package Display Name]

A header if a line item is part of a package.

  • This field appears in the report header section when a line item is part of a package, and the value assigned to the Report Header field of the line item is not the same as the value assigned to the Report Header of the Package field.
  • This field appears in the menu items section when a line item is part of the Package Each field or a Package Per Person field.

Menu Unit Net Price

The net unit price of the menu.

If a line item is part of a meeting package, displays 0.

Package Display Name

The display name of the package.

Package Qty

The quantity of this package that is ordered.

Post As

A more descriptive name than the quote name. This is usually the name of the event as posted on the reader boards at the hotel.

NOTE:  If the Post As field value is not defined, the Quote Name field value is used.

Room Rental

The negotiated price of the function space line item. If a negotiated price for line item is not defined, this field value is the list price value. The value comes from the Event Order screen, Function view, Line Items subview.

If the function is part of a meeting package, displays the name of the meeting package.

Service Start Time

The service time for the line item. This field appears only when the value assigned to the Service Start field is not the same as the value assigned to the Function Start field.

Set

The number of places set for the function.

Split Line Item Unit Net Price

If a line item is part of a meeting package, displays 0.

Unit Net Price

If a line item is part of a meeting package, displays 0.
      
Siebel Hospitality Guide Copyright © 2018, Oracle and/or its affiliates. All rights reserved. Legal Notices.