Understanding Profile Maintenance
eDevelopment provides employees and managers with self-service options that integrate with the Manage Profiles business process in PeopleSoft HR. eDevelopment profiles are divided into two categories:
Person profiles.
Person profiles describe a person's skills, competencies, accomplishments and performance. Person profiles are linked to a person ID.
Job profiles.
Job profiles (known as non-person profiles in the Manage Profiles business process) describe the competencies, qualifications, and responsibilities of a job. You can link job profiles to a variety of entities, not just job codes. For example, job profiles can be linked to job codes, positions, job families, and salary grades.
The format of profiles is the same in eDevelopment and the Manage Profiles business process. Profile content is divided into tabs and content sections that are defined by the profile type used to create the profile.
See Understanding Profiles and Profile Types.
The next topics discuss the self-service profile management options available to employees and managers that enable them to:
Create and maintain person profiles.
Employees use the My Current Profile transaction to view and edit their existing person profiles and create new profiles. Employees also use the My Historical Profile option to view historical rows of their profile.
Managers can create, view, and update the person profiles for their team. The manager Team Historical Profile transaction displays historical profile items in effect for direct reports as of the as of date.
Depending on the configuration of your profile types, approvals workflow is triggered when employees update their person profiles and changes are typically approved by managers.
Approve changes to person profiles.
Managers use the Approve Profiles option to review changes to their employees' person profiles that require approval, and approve or deny the changes.
View approval history.
Employees use the Profile Approval History option to view the approval status of profile changes that they have submitted for approval and view the history of profile approvals.
Manage interest lists.
An interest list is a collection of job profiles that is associated with an employee. Typically interest lists are used to identify jobs that an employee is interested in applying for, or jobs that match an employee's profile, or jobs that an employee wants to include in a career planning discussion with their manager. Employees can add to and remove job profiles from their interest list. Managers can also view and update their employees' interest lists.
View job profiles.
Employees have two options for viewing job (non-person) profiles, My Job Profiles lists job profiles related to their current jobs, and View Job Profiles is a general option for viewing any job profile.
Create and maintain job profiles (manager only).
Managers can create and update job profiles. Depending on the configuration of your profile types, approvals workflow is triggered when managers update job profiles. The typical approver for job profiles is the profile administrator, although this can be configured according to your business needs.
Search and compare profiles.
Employees and managers use Search and Compare Profiles to run any of the search types that have been configured for them.
Before employees and managers can use the profile management self-service transactions, you must set up the following:
Define the content catalog.
Define your profile types.
(Optional). Define profile groups.
(Optional). Define and configure approvals for profiles.
The use of approval processing for profiles is optional. You associate approvals workflow to profile types.
Define search types and run the Build Manager List and Build Profile Search Indexes processes required by the profile search and compare feature.
Set up the text on the self-service pages.
The profile management self-services pages use the Text Catalog. You can modify the delivered text to meet your organization's business needs. See Configuring the Text Catalog.
Configure the Direct Reports functionality for your organization.
The manager self-service options for profile management use the direct reports functionality to determine managers' direct reports. See Configuring Direct Reports Functionality.