Reviewing and Updating Personal Information
These topics provide an overview of reviewing and updating personal information and list the pages that are used to review and update personal information.
Page Name |
Definition Name |
Usage |
---|---|---|
Personal Information Summary Page |
HR_EE_PERS_INFO |
Employees view a summary of and are able to change their personal information in the PeopleSoft database. When the Allow Employee to Upload Photo option is enabled on the Installation Table - HCM Options Page, the Update Photo link enables you to change photo display options. For more information on uploading your own photo, see Select Photo Page. Available fields for an employee may vary by country. |
Address Change Page |
HR_HOME_MAILING |
Initiate the address change request. You can enter only current or future effective-dated address changes to avoid processing issues with benefits and payroll. |
Address Change - Submit Page |
FE_ADDRESS_STS |
Confirms that the request was submitted. |
Email Addresses Page |
HR_EMAIL_ADDRESSES |
Employees view, add, change, and delete email addresses in the PeopleSoft database. Employees can view business emails, if available, but cannot add, change, or delete business email addresses; only the system administrator can do this. |
Emergency Contacts Page |
HR_EMERGENCY_CNTCT |
Employees view, add, change, and delete emergency contact information in the PeopleSoft database. |
Emergency Contact Detail Page |
HR_EMERG_CNTCT_DET |
View, add, and change emergency contact address and telephone information. |
Ethnic Groups Page |
HR_ETHNIC_GROUPS |
Employees self-identify their ethnic groups by adding data to the Ethnic Groups grid. Non-U.S. employees always see this version of the Ethnic Groups page, but U.S. employees see this version only if the not selected. check box on the Installation Table - Country Specific page is |
Ethnic Groups (USA) Page |
HR_ETHNIC_GROUPS2 |
U.S. Employees self-identify their ethnic groups by answering two questions about their race and ethnicity. U.S. employees see this version of the Ethnic Groups page only if the check box on the Installation Table - Country Specific page is selected. |
Home and Mailing Address Page |
HR_HOME_MAILING |
Employees view and change home and mailing addresses in the PeopleSoft database. |
Instant Message IDs Page |
HR_IM_CHAT_IDS |
Add or update your own instant message IDs through the self-service pages. When you save this page, the system updates the Contact Information page for personal data in HR. Managers can view the instant message IDs through the manager self-service pages for their employees. |
Marital Start Page |
W3EB_MARR_START |
Employees view current marital status and can begin the process to request a change to marital status in the PeopleSoft database. |
Marital Status Change Page |
HR_EE_MAR_STATUS |
Employees view current marital status and submit a request to change marital status in the PeopleSoft database. |
Marital Status Change (USF) Page |
FE_MARITAL |
Submit a marital status change. |
Marital Status Change Page |
FE_MARITAL_STS |
Confirms that the request was submitted. |
Name Change Page |
HR_EE_NAME |
Employees submit a name change request. (USA) All name changes for USA employees must match the name provided on their social security card. |
Name Change (USF) Page |
FE_EE_NAME |
Federal employees submit a name change request. |
Name Change (USF) Page |
FE_EE_NAME_STS |
Confirms that the request was submitted. |
Phone Numbers Page |
HR_PERSONAL_PHONE |
Employees view, add, change, and delete personal phone numbers in the PeopleSoft database. |
Phone Number (USF) Page |
FE_EE_PHONE_CHG |
Submit a phone number change. |
Save Confirmation Page |
EO_SAVE_CONFIRM |
Confirm that the phone number change was saved. |
HR_I9_EE |
Complete the Employment Eligibility Verification form (Form I-9) |
PeopleSoft delivers the following transactions that enable employees to view, add, change, and delete personal information in the PeopleSoft database.
Commercial |
Federal |
---|---|
Personal Information Summary |
Personal Information Summary |
Complete and Submit I-9 Form |
Address Change |
Email Addresses |
Email Addresses |
Emergency Contacts |
Emergency Contacts |
Ethnic Groups |
Ethnic Groups |
Home and Mailing Address |
Marital Status |
Instant Message IDs |
Name Change |
Marital Status |
Phone Number Change |
Name Change |
|
Phone Numbers |
The following transactions can be configured to automatically update the database and send notifications to the administrator:
Name change
Marital status change
Address change
If workflow is activated, when a user performs one of these transactions, the system automatically routes the transaction request to the appropriate person for approval. Updating your personal information becomes a two-step process:
The employee submits the change request.
The administrator finalizes the change request.
(USF) When the request has been submitted, employees can review the status of the change requests that they have submitted.