Setting Up and Viewing Self-Service Paychecks

This table lists only classic pages. For information on Fluid pages, see Using the PeopleSoft Fluid User Interface to View Paychecks.

Page Name

Definition Name

Usage

View Paycheck Page (summary)

PY_IC_PI_LIST

View a list of paychecks by check date (most recent first). Depending on setup options, the page can list PDF paychecks and historical checks that are not in PDF format.

By selecting the check date link, employees access PDF paychecks in a new window and view historical paychecks on the View Paycheck page.

See Using the PeopleSoft Fluid User Interface to View Paychecks, Paychecks Page.

View Paycheck Page (detail)

PY_IC_PI_DATA

View details for a paycheck that is not available to view as a PDF.

View paycheck details in accessibility mode even if the paycheck would otherwise be available in PDF format.

View Self Service Paycheck Page

View Self Service Paycheque Page

PY_SSP_ADMIN_VIEW

PY_SSP_VIEW_DATA

View paychecks for US employees and paycheques for Canadian employees to resolve questions raised by employees.

Clicking a date when a PDF is available opens the PDF file in a new window. If no PDF is available, the information appears on a PeopleSoft page.

Administrators can view all available paychecks, regardless of the availability date specified for employee viewing of PDF files.

To display self-service paychecks in PDF, you must use the Oracle Business Intelligence Publisher (BI Publisher, or BIP) PDF creation method of printing paychecks and direct deposit advice forms. To use the BI Publisher PDF creation processes, you must update the Paycheck Options Table Page (PY_SSP_SETUP_OPTN) in Payroll for North America to set up the options for displaying self-service paychecks in PDF. Options that you specify include:

  • The URL for the XML data to display self-service checks.

  • Whether to display only PDF checks.

  • Whether to display manual checks with a $0 or negative net amount in self-service.

  • The number of days from the check date that the paychecks should be available in self-service.

See PeopleTools: BI Publisher for PeopleSoft

Paycheck Availability

Use the Paycheck Availability fields on the Paycheck Options Table Page (PY_SSP_SETUP_OPTN) to control the default timing of when paychecks should be available for viewing in the ePay self-service View Paycheck transaction. You can indicate whether paychecks should be available on the check date or specify the number of days before or after the check date.

Note: Paycheck Availability fields apply to all confirmed checks and advices, whether or not they are created with BI Publisher.

You can specify paycheck availability differently for various company and pay group combinations.

Note: The paycheck data from the current pay run is visible to employes in self service as soon as you run pay confirmation. Running the BI Publisher PDF creation process uses the Paycheck Availability fields on the Paycheck Options Table Page for the PDF paycheck to determine when the PDF check is viewable in self service. For this reason, Oracle recommends that you run the BI Publisher PDF creation process immediately after confirming the payroll. If you are not using the BI Publisher PDF creation process, you can still define the Paycheck Availability fields on the Paycheck Options Table page to determine when the check will be viewable in self service for non-PDF wage statements. .

For PDF paychecks, the Days From Check Date on the Create PDF Paychecks run control overrides the values in the Paycheck Availability field on the Paycheck Options Table page.

Self-Service Paychecks for Accessibility Users

In accessible mode, the system always displays checks on a PeopleSoft page (and not in a PDF file) regardless of your PDF settings.

Self-Service Paycheck and Advice Templates

Payroll for North America delivers RTF templates for displaying the paychecks and advice forms as PDF documents in the self-service transaction. You can modify the templates if required.

Before you can display PDF self-service paychecks, you must complete these setup steps:

  • Configure Integration Broker and Report Manager.

  • Update the BI Publisher form definitions with specifics for your implementation.

  • Specify BI Publisher printing and self-service options.

  • Complete payroll processing and run the PYCHKUSA, PYCHQCAN, PYDDAUSA, or PYDDACAN PSJob processes to create self-service checks and advices.

See PeopleTools: Integration Broker and PeopleTools: Process Scheduler product documentation.