Working with Commitment Funding Sheets

When using a project level or shell level Funding (described in the previous sections), the Fund Assignment procedure does not distinguish which Funds is consumes for invoices or payment applications that come in for different Base Commit BP records (that is, Contracts or Purchase Orders business processes). There may be times when a Base Commit needs to be funded by a specific fund or funds. If you want to allocate and assign specific funds for each Contract, then you can use Commitment Funding.

Commitment Funding works in conjunction with project level or shell level Funding (the Funds allocated to a Commit must first be present in the project or shell Funding Sheet), and with the Schedule of Values (SOV) sheet that is created for the Base Commits (as the SOV keeps track of the line items and the amounts of the Base Commits and any Change Commits).

The terms "Base Commit" and "Contract" may be interchanged in the descriptions, but both refer to cost-type business processes of sub-type "Line items with CBS Code" and classification "base commit." Common examples are Contracts and Purchase Orders.

If you are enabling a Base Commit for Commitment Funding, its linked Actual (Spends) business process (General Spends invoice or Payment Application) will then consume Funds at the Commitment level, not the project level. If you want to do Commitment Funding with some Contracts, and project level Funding with other Contracts, you should use a different "set" of Base Commit, Change Commit and Actual (Spends) business processes (to use for each type of Funding that you want to do).

If you will be using Commitment level Funding, then a sheet structure must be created for the project or shell which consists of columns and assignment rules (in the Properties). The Commitment Funding sheets are created for each Base Commit record, using this default structure. the Funds (rows) are added to the Commitment Funding sheets, and the Fund amounts are allocated from available project or shell Funds to each sheet.

Note: Although Commitment Funding sheets are based on the structure, you can still modify the columns and properties of individual sheets. You can also modify the Commitment Funding structure after the sheets have been created. Modifications to the structure will be reflected on the new sheets, but the modifications will not affect the existing sheets.

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