Recording Manual Payments
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
VCHR_PAYMENT_PNL |
Record a manually issued payment by changing the value in the Action field to Record. |
To record a manual payment within the system:
Note: Both the Manually Schedule Payments option and the Record Payment option must be selected in the User Preferences - Payables Online Vouchering (OPR_DEF_TABLE_AP1) page in order to access the payment options section on the Voucher - Payments page.
See User Preferences – Payables Online Vouchering Page.
Access the Voucher component.
Create a voucher for the payment.
On the Voucher - Payments page, select Man (manual) as the payment method.
Select Record as the payment action.
When you select Record, many fields in the component become unavailable for entry, including the Gross Amount, Discount, Scheduled Due, Net Due, Discount Due, Pay Group, Handling, Hold Payment, and Separate Payment.
Select Full (for a full payment) or Discounted (for a discount payment) in the Pay field.
When you record a payment, the Accounting Date field becomes active, enabling you to change the Accounting Date field to reflect the actual date of the manual payment.
(Optional) If you have set up document sequencing for the General Ledger business unit associated with the PeopleSoft Payables business unit, a Doc Seq link appears at the top of the Payments page; click this link to view or override the document sequencing settings.
Make sure that the remit to supplier, supplier location, and address, as well as the bank code and account type match the manual payment that was made.
Enter a payment reference number in the Schedule Payment group box.
(Optional) Modify the Payment Date field to reflect the date of the manual payment.
Confirm the following items to ensure that your manual payments are recorded successfully:
The amount of the payments entered must add up either to the gross amount or to the gross less the discount as specified on the Invoice Information page.
The voucher must be approved in the system.
The bank account setup must support manual payments.
Note: If financial sanctions validation is enabled at the installation level or the bank level, you cannot select Record as the payment action if the supplier has a financial sanctions status of Review or Blocked. However, if financial sanctions validation is enabled at the bank level and you no longer validate for a particular supplier's bank, the system may allow you to create a manual payment for a supplier with a financial sanctions status of Review.
See Voucher Validation.
Note: Use the Manual Draft Creation page to enter supplier-initiated drafts.
The flexibility of assigning special check numbers to manual payments can result in your losing the ability to update the last reference number used on the payment method table in External Accounts component (BANK_EXTERNAL). This flexibility enables you to assign check numbers from a different number range other than the one used for pay cycle processing. If the check number that you assign to a manual payment is different by more than 100 from the last reference number used, the system assumes that a different check number range is being used, and it does not update the last reference number used.