Managing Obsolete Registration Requests
This topic discusses how to review and manage obsolete registration requests initiated by suppliers and bidders. Internal users can also initiate registration requests on behalf of suppliers or bidders. Notifications default to requesters, but more recipients, who may have interest in the request being withdrawn, can be added.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
SUP_OB_MNG_OBSOLET |
Review registration requests initiated by suppliers and bidders, and withdraw the requests that are no longer required. |
|
|
SUP_OB_APR_REVIW |
Review registration request details. |
|
|
SUP_OB_MOEM_SEC |
Send notification to a requester about the withdrawal of a request. |
Use the Manage Obsolete Requests page (SUP_OB_MNG_OBSOLET) to review registration requests initiated by suppliers and bidders and withdraw the requests that are no longer required, and to send notifications regarding request withdrawals.
Navigation
This example illustrates the fields and controls on the Manage Obsolete Requests page. You can find definitions for the fields and controls later on this page.
The page displays results that match your search criteria in ascending order of request creation dates. You can see a list of submitted registration requests, their statuses, who the company or supplier was, the date on which the request was created and time, who the requester was, and the requester’s email ID. From this page, you can withdraw obsolete requests, review the details of requests, and send notifications to requesters about requests withdrawal.
|
Field or Control |
Description |
|---|---|
|
Request Type |
Select a request type. The options are:
|
|
Status |
Select a request status. For the Register New Bidders and Register New Suppliers request types, the available statuses are Draft, Dup supplier checked, Failed Dup supplier checking, Failed OFAC Checking, OFAC Checked, Pending Approval, Pending Editor Review, Rejected, Request Editor More Info, and Request More Information. |
|
Initiated By |
Displays when the selected request type is Register New Bidders or Register New Suppliers. The available options are: Buyer, External, and Internal. |
|
Set ID |
Select a set ID to view the requests registered under it. |
|
Request ID |
Enter the request ID if you already know it. |
|
Registration ID |
Enter the registration ID if you already know it. |
|
Requester Name |
Enter the requester name if you already know it. |
|
Company/Supplier |
Enter the company/supplier name if you already know it. |
|
Date Created |
Select an option to retrieve results that are lesser than, greater than, or within the specified time frame. |
|
Date |
By default, the field displays the date, which is the current date minus the default days specified on the Supplier Request System Setup - General Page. You can change it as desired. The search grid retains the selected date when you switch between the request types. |
|
Withdraw |
Enabled only if you select a request. Select requests and click the Withdraw button to delete the requests that are no longer required. Depending on the Reason Codes Reason Type Withdraw Request setting on the Supplier Request System Setup - General Page, you may have the option to select a Reason Code for the withdrawal. To withdraw a request with the Reason Code, see Withdraw Request Page. |
|
Notify Requester icon |
Click to navigate to the Email Notification page from where you can send notifications to requesters regarding the withdrawal of obsolete requests. |
Use the Review page (SUP_OB_APR_REVIW) to review the registration details.
Navigation
On the Manage Obsolete Requests page, click a registration ID.
This example illustrates the fields and controls on the Manage Obsolete Requests - Review page.
Scroll through the details on the page including attachments and comments.
|
Field or Control |
Description |
|---|---|
|
Return |
Click the Return button at the bottom of the page to close the window and go back to the Manage Obsolete Requests page. |
|
Withdraw |
Click Withdraw button at the bottom of the page to remove the request. Confirm the withdrawal action in the message displayed. Depending on the Reason Codes Reason Type Withdraw Request setting on the Supplier Request System Setup - General Page, you may have the option to select a Reason Code for the withdrawal. To withdraw a request with the Reason Code, see Withdraw Request Page. |
|
View Attachment |
Select this link to review the list of available attachments. Click the attachment file name to view or download it. |
Use the Email Notification page (SUP_OB_MOEM_SEC) to send notification to a requester about the withdrawal of a request.
Note: In case of internal requests, if the requester did not have an email id in the system, the Additional Recipients icon will be disabled. When you hover over the icon, the message No email IDs are available is displayed.
Navigation
Click the Notify Requester icon of a request.
This example illustrates the fields and controls on the Manage Obsolete Requests- Email Notification page.
You can send a notification to the requester who initiated the request. The email ID given as part of registration is considered as the recipient’s email id. You can add more recipients, if required. The email's subject and message are defaulted from the notification template. You can modify these details as desired.
Use the Withdraw Request page (SUP_OB_RSNCD_DTL) to select a Reason Code and provide comments for withdrawal.
Navigation:
Select the check box and click the Withdraw button.
Note: The Withdraw Request page appears only if the Reason Codes Reason Type Withdraw Request is enabled (optional or required) on the Supplier Request System Setup - General Page.
This example illustrates the fields and controls on the Withdraw Request page. You can find definitions for the fields and controls later on this page.
|
Field or Control |
Description |
|---|---|
|
Reason Code |
Click the Search icon and select a Reason Code from the list. For more details about creating Reason Codes, see Reason Codes Page. |
|
Comment |
The comment is auto-populated from the Reason Code but you can modify it. |
Note: If you select multiple requests to withdraw at once, the same Reason Code and Comments will be applied to each withdrawal. You cannot select different Reason Codes and Comments for different requests.