Applying a Receipt or Draft to Invoices Using Type Input Codes

Access the Receipt Entry or Draft Entry form.

To apply a receipt or draft to invoices:

1. On Receipt Entry or Draft Entry, follow the steps to enter an unapplied receipt or an unapplied draft.

2. Follow the steps to display the open invoices for the customer.

   See Loading All Open Invoices for a Customer.

3. In the detail area, complete the T I field with the type input code that corresponds to the application method that you want to use

4. If necessary, override the value in the Payment Amount, Remark, Discount Taken, Write-Off Amount, Chargeback Amount, and Deduction Amount fields.

5. Depending on the type input code that you entered, you might have to enter a reason code.

   If the type input code is 11 or 16, complete the CB CD (chargeback reason code) field.

   If the type input code is 15, complete the WO CD (writeoff reason code) field.

   If the type input code is 17, complete the DD CD (deduction reason code) field.

   Note: The system does not accept blank as a value, even if it is set up in the user-defined codes. Depending on the setting of processing options, the system might automatically supply the value for the reason code.

6. (Optional) If the type input code is 11 or 16, complete the Chargeback G/L Offset field to direct the offset for the chargeback to a different A/R trade account.

7. Verify that the Amount Applied and Amount Unapplied fields on the bottom of the form contain the correct information.

   If you have fully applied the receipt to invoices, the amount pending should equal the receipt amount that appears in the header portion of the entry form.

8. Click OK.

See also:

• Understanding Receipt Posting.

• Understanding Draft Approval and Posting.