Processing Rollovers
You use the year-end rollover program to process DBAs that roll over balances at the end of the standard year. You should process year-end rollovers after you process the last payroll cycles of the year. The rollover program uses the previous year's DBA balances to create beginning balances for the new year.
You can process year-end rollovers in proof or update mode. Processing rollovers in proof mode allows you to review information and make necessary corrections before updating history tables. Processing rollovers in update mode allows you to update history tables with beginning rollover balances.
Processing Rollovers includes the following tasks:
Processing year-end rollovers
Reviewing year-end rollover reports
Processing Year-End Rollovers
Use the year-end rollover programs to process DBAs that roll over balances at the end of the standard year. You should run versions of these programs after you process the last payroll cycle of the year. These programs use the previous year's DBA balances to create beginning balances for the new year.
You need to run the following rollover versions before you run the first payroll of the new year:
Year-End Payroll Month Rollover
Year-End Calendar Month Rollover
You run the Year-End Payroll Month Rollover version after the last check date of the current year and before the first check date of the new year. You do not need to consider work dates within a payroll cycle when deciding when to run this rollover version because the program bases it solely on check date.
You run the Year-End Calendar Month Rollover version after the last payroll with work dates in the current year. You do not need to consider check dates of a payroll cycle when deciding when to run this rollover version because the program bases it solely on work dates.
The following table illustrates when you should run the rollover versions:
Pay Period Ending Date |
Check Date |
Run Calendar Month Rollover |
Run Payroll Month Rollover |
|---|---|---|---|
12/31/23 |
12/31/23 |
After this payroll |
After this payroll |
12/31/23 |
01/05/24 |
After this payroll |
Before this payroll |
01/05/24 with work dates in 2023 and 2024 |
01/05/24 |
After this payroll |
Before this payroll |
01/10/24 with no work dates in 2023 |
01/10/24 |
Before this payroll |
Before this payroll |
The Payroll system maintains balances for the standard year for all PDBAs in two tables. The system stores calendar month information by work date in the Calendar Month DBA Summary History table (F06145). The system stores payroll month information by check date in the Payroll Month PDBA Summary History table (F06146).
The Payroll system maintains balances for the standard year for all PDBAs in the following tables:
Version |
Table |
Based on |
|---|---|---|
Calendar Month Rollover |
F06145 |
Work dates |
Payroll Month Rollover |
F06146 |
Check dates |
The system updates the F06145 table by work date and the F06146 table by check date. You use different versions of the same DREAM Writer program to process both types of rollovers.
First, set the Print the Report without Update processing option to run the rollover versions in proof mode. When you run the rollover versions in proof mode, the system prints a report that identifies possible errors but does not change any information in the history table. Review the reports for errors. After you correct any errors, rerun the rollover versions in update mode.
If an employee worked in more than one company last year, the payroll history rollover combines like PDBAs from the individual companies and carries over the total to the employee's current home company. The report also prints a separate line showing the detail for each company. If you do not want to combine the employee's accruals, create a unique payroll-month history version for each company.
If an employee has sick or vacation pay history in multiple companies, the system combines all hours for each pay type before subtracting the total hours from the combined history for the related accrual.
If different groups of employees have unique rollover rules for the same DBA, you must create a separate payroll-month history version for each group. Set up each version so that it selects only the employees in that group.
Before You Begin
Set up the rollover information for DBAs.
See: Entering Rollover Information for DBAs in the United States 1099 Year-End Processing Guide.Create backups of the Payroll Month PDBA Summary History (F06146) and Calendar Month DBA Summary History (F06145) tables. The system does not automatically create backups when you run the year-end rollover versions.
Navigation
From Integrity, Rollover & Repost (G072471), choose Year End Rollover
Processing Options
Reviewing Year-End Rollover Reports
After you process the year-end rollovers without updating history tables, review the rollover reports to verify that the balances are appropriate to roll over. If necessary, make any changes to PDBA history and process your rollovers without updating history tables again.
When your rollover reports contain the correct balances, process the year-end rollovers in update mode. Review the rollover report to verify that the correct rollover information is in the history tables.
When beginning balance hours or monetary amounts are negative, the rollover creates the Year-End Rollover report with the message that the rollover amount is negative.
Example: Year-End Payroll Month Rollover Report
Example: Year-End Calendar Month Rollover Report
