Enrollment Request Processing for Drops
When processing enrollment requests with an enrollment action of drop through the Quick Enroll, Enrollment Request, and Block Enroll components or self-service enrollment, the enrollment engine must determine the drop deadlines, reasons, grading bases, and grades with which to update the impacted student enrollment records (STDNT_ENRL).
The enrollment engine determines drop deadlines, grading bases, and grades differently depending on the class enrollment type (traditional, dynamic date, OEE).
When requesting to drop a traditional class enrollment, the enrollment engine:
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Determines the deadlines according to the values set on the Academic Calendar 2 page.
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Determines if a drop or withdrawal grade has been defined for the grading basis (based on the student's grading basis in the class) on the Grading Scheme Table page.
If there is no grade set on that page, the enrollment engine uses the grading schemes and grades set on the Session Calendar 2 page.
When requesting to drop a dynamic date class enrollment, the enrollment engine:
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Determines the deadlines according to the values that the Dynamic Class Dates process calculates and displays on the Dynamic Class Data page.
If you have not calculated the academic calendar dates for the class, the enrollment engine determines the deadlines according to the values set on the Academic Calendar 2 page.
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Determines if a drop or withdrawal grade has been defined for the grading basis (based on the student's grading basis in the class) on the Grading Scheme Table page.
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If there is no grade set on that page and you have calculated the academic calender dates for this class, the enrollment engine uses the grading schemes and grades set on the Dynamic Date page of the Academic Program Table component.
If there is no grading scheme and grade set on that page, the enrollment engine uses the grading scheme and grades set on the Session Calendar 2 page.
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If there is no grade set on the Grading Scheme Table page and you have not calculated the academic calender dates for this class, the enrollment engine uses the grading scheme and grades set on the Session Calendar 2 page.
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When requesting to drop an OEE class enrollment, the enrollment engine:
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Determines the deadline according to the values it calculates upon enrollment and displays on the Student Enroll OEE page.
If the deadlines have not been calculated, the request fails.
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Determines the grading scheme and grade, if applicable, according to the value set on the Grading Scheme Table page.
If there is no grade set on that page, the enrollment engine uses the grading schemes and grades set on the Dynamic Date page of the Academic Program Table component. If there is no grading scheme and grade set on that page, the request fails.
Regardless of the class enrollment type, the enrollment engine determines the reason according to the enrollment action reason that you enter on the enrollment processing page. If you do not enter a value on the enrollment processing page, then, for drop transactions during the drop retain record period only, the enrollment engine uses the reason set on the Session Calendar 2 page. Otherwise, the engine assigns no reason.
If your institution wants to retain student enrollment records during the drop delete period, you can add an enrollment action reason to the drop and it will be retained subject to the time period associated with the enrollment action reason.
Note:
The enrollment engine does not prevent enrollment request transactions after the drop deadlines. If you submit a request to drop after the latest drop deadline, the enrollment engine processes the request and generates a message that says that the drop was processed after the deadline.