Staging Payments

Before staging payments you must determine whether Account Payable or Payroll is the source of the payment for employee cash advances and expense reports. The payment source is determined at the installation, business unit, or employee level using the Application Fundamentals: Installation Options - Expenses Page, the Expenses Definition - Business Unit 1 Page, or the User Payment Option Page.

Select the Stage Payments check box on the Expense Processes Page and run the Application Engine process to load approved payments into the cash advance staging table (EX_ADVNCE_PYMNT) or the expense report staging table (EX_SHEET_PYMNT). After staging a payment, you have one other opportunity to place a payment on hold during the review process.

The staging process selects payments with a status of Approved for Payment. The staging process does not select employee payments if the Hold Payment check box is selected on the Employee Profile - Bank Accounts Page.

Both accounts payable and payroll are staged using the staging payment process. If the payment destination option is configured to reimburse using accounts payable, the payables pay cycle picks up the data form these staging tables. If you select reimbursement using your payroll system, then the system publishes this request through the Publish to Payroll Application Engine process.