Unposting Expense Reports

Pages Used to Unpost Expense Reports

Page Name	Definition Name	Usage
Mark Expense Report For Unpost Page	EX_UNPOST_SHEET	Mark expense reports for unposting.
Document Sequence Page	TE_SHT_DOCSEQ_INFO	Enter document sequencing information about unposted expenses reports.
Expense Processes Page	RUN_EXTRNPRC	Process an expense report that is marked for unposting.

Understanding How to Unpost Expense Reports

If you post the liabilities for an expense report and need to change the accounting entries, you can unpost the expense report. This two-step operation requires you to mark the expense reports that you wish to unpost, then run a process to reverse the accounting liability entries and make the expense reports available for ChartField editing. If you are using PeopleSoft Commitment Control, you also must budget-check the expense transaction.

Note:

The unposting process changes the posting status (POST_STATUS_EX) but not the expense report status (SHEET_STATUS). Because the expense report status does not change when you unpost it, you cannot deny or reapprove the expense report.

Mark Expense Report For Unpost Page

Use the Mark Expense Report For Unpost page (EX_UNPOST_SHEET) to mark expense reports for unposting.

Navigation:

Travel and Expenses, and then Manage Accounting, and then View/Adjust Accounting Entries, and then Mark Expense Report for Unpost

This example illustrates the fields and controls on the Mark Expense Report For Unpost page. You can find definitions for the fields and controls later on this page.

The information on this page comes from the expense report description.

The information on the Mark Expense Report for Close page comes from the expense report description.

Reversal Date

Field or Control	Description
Use Current Date	Select to use the current date on which to reverse the accounting liability entries.
Use Specific Date	Select to enter a specific date. When selected, PeopleSoft Expenses opens a field to enter the day on which to reverse the accounting liability entries.
Unpost	Click to save the expense report with a status (POST_STATUS_EX) of Mark for Unpost.

Document Sequence Page

Use the Document Sequence page (TE_SHT_DOCSEQ_INFO) to enter document sequencing information about unposted expenses reports.

Navigation:

Click the Document Sequencing link on the Mark Expense Report for Unpost page.

This example illustrates the fields and controls on the Document Sequence page. You can find definitions for the fields and controls later on this page.

If you use document sequencing, you can enter the document type that is associated with the expense report that you mark for unposting. The unpost process adjusts the document sequence numbering based on the document type that you select.

Expense Processes Page

Use the Expense Processes page (RUN_EXTRNPRC) to process an expense report that is marked for unposting.

Navigation:

Travel and Expenses, and then Process Expenses, and then Expense Processing

To process an expense report that is marked for unposting, use the Expense Processes page and select Unpost Expense Report. When you run the Application Engine process, it drives a program that reverses the liability entries for expense reports that are marked for unposting and changes the status (POST_STATUS_EX) to Unposted.