Displaying Form 16 Part A and B in Self Service

Global Payroll for India supports display of Form 16 (Part A and B) with digital signature in the Employee Self Service Portal.

Pages Used to Set Up Digital Signature

Page Name	Definition Name	Usage
URL Maintenance (Target URL ID) Page	URL_TABLE	Specify the URL path where the GP India specific Form16 B reports for each employee is generated.
URL Maintenance (Source URL ID) Page	URL_TABLE	Specify the URL path where the Self Service Reporting Framework looks for the specific report.
Create Year End Processing Page	PMN_PRCSLIST	Supports the generation of Form 16 (Part B and 12B)
Enable Self Service Report Page	HCSC_SS_RPT_CNTL	Enables the new report ID GPINF16F in Self-Service framework for viewing the reports from the given source URL.

URL Maintenance (Target URL ID) Page

Use the URL Maintenance (Target URL ID) (URL_TABLE)page) to specify the URL path where the GP India specific Form16 B reports for each employee is generated.

Navigation:

People Tools, and then Utilities, and then Administration, and then URLs

This example illustrates the fields and controls on the URL Maintenance (Target URL ID) page.

Field or Control	Description
URL ID	Specify the URL path where the GP India specific Form16 B reports for each employee is generated.
Comments	Enter the description.

URL Maintenance (Source URL ID) Page

Use the URL Maintenance (Source URL ID) (URL_TABLE) page to specify the URL path where the Self Service Reporting Framework looks for the specific report.

Navigation:

People Tools, and then Utilities, and then Administration, and then URLs

This example illustrates the fields and controls on the URL Maintenance (Source URL ID) page.

Field or Control	Description
URL ID	Specify the URL path where the Self Service Reporting Framework looks for the specific report.
Comments	Enter the description.

Create Year End Processing Page

Use the Create Year End Processing (PMN_PRCSLIST) page to support the generation of Form 16 (Part B and 12B).

Navigation:

Global Payroll & Absence Mgmt, and then Year-End Processing, and then Create Year End Reports IND

This example illustrates the fields and controls on the Create Year End Processing page.

Field or Control	Description
GPINF16X	Generates Form 16 (part B) and 12B Data.
GPINF16R	Generates Form 16B (part B), 12B data along with Individual Form16 (part B) .pdf reports are each employee with the specified naming convention in the Target URL ID.

The name convention of the Form 16 .pdf is <PAN>_<ESTABID>_<ASSESSMENT YEAR>.pdf. The assessment year is represented in the format of XX-XX (For example, 14-15)

Note:

Form 16 (Part A) has to be downloaded from the traces portal by the payroll administrator.

Note:

Payroll administrator has to sign the .pdf documents (digitally outside the system using the USB token) before loading it to the FTP path (Source URL ID) to display in the self-service portal.

Enable Self Service Report Page

Use the Enable Self Service Report(HCSC_SS_RPT_CNTL) page to enable New Report ID GPINF16F in Self-Service framework for viewing the reports from the given source URL.

Navigation:

Set Up HCM, and then Common Definitions, and then Self-Service Report Framework, and then Enable Self-Service Reports

This example illustrates the fields and controls on the Enable Self Service Report page.

To know more about enabling self service reports, see Application Fundamentals: Enable Self-Service Reports Page

Field or Control	Description
Digital Signature	Check to enable digital signature.
Password Protect	Check to enable password protection in the forms.