Tracking Faculty Events

This topic lists common elements and discusses how to track various faculty events.

Pages Used to Track Faculty Events

Page Name	Definition Name	Usage
Activities Page	EG_ACTIVITIES	Track employees' research activities by type of academic activity, date, sponsor, and organization.
Faculty Administrative Posts Page	EG_ADMIN_POST_TBL	Set up administrative posts.
Track Administrative Posts Page	EG_ADMIN_POSTS	Track administrative posts and appointments and titles that you do not want to track in the Job Data component. Before using this page, set up the Faculty Events - Administrative Posts page (EG_ADMIN_POST_TBL).
Faculty Presentations Page	EG_PRESENTATIONS	Track information about presentations given by employees.
Faculty Publications Page	EG_PUBLICATIONS	Track information about the employees' published works.
Student Advisement Activity Page	EG_ADVISEMENT	Track information about any advisement activities.
Track Teaching Responsibility Page	EG_TEACHING_RESP	Track faculty teaching responsibilities.

Common Elements Used to Track Faculty Events

Field or Control	Description
Average Grade	Enter an average grade, using letters or numbers. For example, 3.8.
School Code	Select a school code. When you press the tab key, the system automatically displays the school name, state, and country. If no code exists, enter the school name in the related field. Maintain school codes in the School Table.
Country and State	Enter the school country and state if the system does not automatically display them. If you select a different country code after you have already selected a state code, the system clears the value in the State field.

Activities Page

Use the Activities page (EG_ACTIVITIES) to track employees' research activities by type of academic activity, date, sponsor, and organization.

Navigation:

Workforce Development, and then Faculty Events, and then Track Events, and then Activities, and then Activities

This example illustrates the fields and controls on the Activities page.

Field or Control	Description
Compensated	Select Comp if the employee was compensated for the activity, or No Comp if the employee was not compensated.
Organization	Enter the name of the department or external organization where the activity took place.

Faculty Administrative Posts Page

Use the Faculty Administrative Posts page (EG_ADMIN_POST_TBL) to set up administrative posts.

Navigation:

Set Up HCM, and then Product Related, and then Workforce Development, and then Faculty Events, and then Faculty Administrative Posts, and then Faculty Administrative Posts

Workforce Development, and then Faculty Events, and then Define Faculty Events Data, and then Define Administrative Posts

This example illustrates the fields and controls on the Faculty Administrative Posts page.

Field or Control	Description
Administrative Post	Enter the name of the administrative post, appointment, or title, such as Chair.
(E&G, CAN) Stats-Can Responsibility (Statistics Canada Responsibility)	This data only appears in the Statistics Canada Academic Teaching Survey reports. Select a responsibility code. This field is for Canadian higher education degree-granting institutions only.

Track Administrative Posts Page

Use the Track Administrative Posts page (EG_ADMIN_POSTS) to track administrative posts and appointments and titles that you do not want to track in the Job Data component.

Before using this page, set up the Faculty Events - Administrative Posts page (EG_ADMIN_POST_TBL).

Navigation:

Workforce Development, and then Faculty Events, and then Track Events, and then Track Administrative Posts, and then Track Administrative Posts

This example illustrates the fields and controls on the Track Events - Administrative Posts page.

Field or Control	Description
Administrative Post	Select an administrative post.
Appointment Type	Select the type of appointment.
Revision Date	Enter the date the administrative post changed.
Reason	Enter the reason the end date changed.
Department	Select the department in which the post is held.
Organization	Enter the internal or external organization in which the post was held.

Faculty Presentations Page

Use the Faculty Presentations page (EG_PRESENTATIONS) to track information about presentations given by employees.

Navigation:

Workforce Development, and then Faculty Events, and then Track Events, and then Faculty Presentations, and then Faculty Presentations

This example illustrates the fields and controls on the Faculty Presentations page.

Field or Control	Description
Presentation Type	Select the type of presentation the employee performed.

Faculty Publications Page

Use the Faculty Publications page (EG_PUBLICATIONS) to track information about the employees' published works.

Navigation:

Workforce Development, and then Faculty Events, and then Track Events, and then Faculty Publications, and then Faculty Publications

This example illustrates the fields and controls on the Faculty Publications page.

Field or Control	Description
Date Format For PowerPlay and Date	Select to enter the publication date in the format MM/DD/YYYY. Deselect this check box to enter only the year in the Date field.

Student Advisement Activity Page

Use the Student Advisement Activity page (EG_ADVISEMENT) to track information about any advisement activities.

Navigation:

Workforce Development, and then Faculty Events, and then Track Events, and then Student Advisement Activity, and then Student Advisement Activity

This example illustrates the fields and controls on the Student Advisement Activity page.

Field or Control	Description
Student Name	Enter the student advisee's name in the following format: Last Name,First Name (no spaces).

Track Teaching Responsibility Page

Use the Track Teaching Responsibility page (EG_TEACHING_RESP) to track faculty teaching responsibilities.

Navigation:

Workforce Development, and then Faculty Events, and then Track Events, and then Track Teaching Responsibility, and then Track Teaching Responsibility

This example illustrates the fields and controls on the Track Teaching Responsibility page.

Field or Control	Description
Course ID (course identification)	Enter the course ID, such as TF001 (teach).
Term	Enter the term in which the course is taught. For example, enter 2 to indicate that the course is taught in the second term.
Team Taught	Select if a team of instructors teaches the course.
Percent	Enter the percent of the course for which the employee is responsible to teach.