View Files

To view a file, like a document or an image, click the file name or thumbnail and the viewer opens.

Depending on how wide your browser window is, the menu bar may not show all menu options. If you don't see an option when you select an item, click More icon in the menu bar to see the hidden options. For some of the actions, a floating toolbar is used. If the floating toolbar is not visible, hover at the bottom of the document until it appears, or enter Shift+z on the keyboard.

Figure 2-1 Floating Toolbar

Floating toolbar

Note:

If your assigned user role doesn't let you do a particular task, or if you can't perform a task for some other reason, the menu option won't be available.
Task Description
View the file in Microsoft Office Online If you're viewing a Microsoft Office file and your system administrator has enabled Microsoft Office Online integration, you can view the file in Microsoft Office Online by clicking View, then choosing View in [Office] Online (for example, "View in Word Online").
Edit the file in Microsoft Office If you're viewing a Microsoft Office file and your system administrator has enabled Microsoft Office Online integration, you can edit the file in Microsoft Office Online by clicking Edit, then choosing Edit in [Office] Online (for example, "Edit in Word Online"). If you've installed the desktop client, you can instead edit the file on your computer by clicking Edit in [Office] (desktop) (for example, "Edit in Word (desktop)").
Share a link to the file Click Share Link. You can set whether the link is public or for members only, permissions for the link, and other settings.
Download the file Click Download to save a copy of the file to your computer.
View the file in full-screen mode

In the floating toolbar, click the full-screen icon (Full-screen icon) to hide the interface and view the document in full-screen mode. Click the icon again or press f on your keyboard to exit full-screen mode. Use the arrows in the full-screen mode to move to other files in the folder. Use the controls on the floating toolbar to zoom in or out of the view.

Add the file to your favorites Click Add to Favorites. To view your favorites, in the Documents menu, click Favorites.
Lock the file Click Lock to lock the file so no one else can edit it. When you're done with the file, you can unlock it.
Upload a new version of the file Click Upload New Version, then select the new version from your computer.
View the file's version history Click Version History.

To make a previous version the current version, on the Version History tab, click Make Current for the version you want to use as the current version.

You can also delete previous versions or download older versions by clicking Delete or Download.

Rename the file Click Rename. You can’t change a file extension.
View the file's properties Click Properties to view file details such as name, description, size, and owner. You can also see who has accessed the file and the version history.
Change the magnification

In the floating toolbar at the bottom of the document, select one of the preset options, click the plus (+) or minus (-) icons, or move the slider bar. If the floating toolbar is not visible, hover at the bottom of the document until it appears, or enter Shift+z on the keyboard.

Preset options are:

  • Actual size Actual size icon

  • Fit to page Fit to page icon

  • Fit width Fit width icon

Add an annotation to the file Click Add annotation icon to add an annotation. To view annotations, click View annotations icon.
View or start a conversation about the file Click Sidebar icon to open the sidebar and start a conversation about the file or view any conversation that’s already in progress.
View the file's metadata ClickSidebar icon, then in the sidebar menu, choose Tags and Metadata.
View other files in the folder Click the right and left arrows at the top of the preview window to view other files in the folder. If viewing the document in full-screen mode, the arrows on positioned on either side of the document.