View Files

To view a file, like a document or an image, click the file name or thumbnail and the viewer opens.

Depending on how wide your browser window is, the menu bar may not show all menu options. If you don't see an option when you select an item, click the browser more options icon in the menu bar to see the hidden options.

Note:

If your assigned user role doesn't let you do a particular task, or if you can't perform a task for some other reason, the menu option won't be available.
Task Description
View the file in Microsoft Office Online If you're viewing a Microsoft Office file and your system administrator has enabled Microsoft Office Online integration, you can view the file in Microsoft Office Online by clicking View, then choosing View in [Office] Online (for example, "Edit in Word Online").
Edit the file in Microsoft Office If you're viewing a Microsoft Office file and your system administrator has enabled Microsoft Office Online integration, you can edit the file in Microsoft Office Online by clicking Edit, then choosing Edit in [Office] Online (for example, "Edit in Word Online"). If you've installed the desktop client, you can instead edit the file on your computer by clicking Edit in [Office] (desktop) (for example, "Edit in Word (desktop)").
Share a link to the file Click Share Link. You can set whether the link is public or for members only, permissions for the link, and other settings.
Download the file Click Download to save a copy of the file to your computer.
View the file in full-screen mode Click Full Screen. Use the arrows in the full screen view to move to other files in the folder. Use the controls at the top of the screen to zoom in or out of the view.
Add the file to your favorites Click Add to Favorites. To view your favorites, in the Documents menu, click Favorites.
Reserve the file Click Reserve to reserve the file so no one else can edit it. When you're done with the file, you can clear your reservation.
Upload a new version of the file Click Upload New Version, then select the new version from your computer.
View the file's version history Click Version History.

To make a previous version the current version, on the Version History tab, click Make Current for the version you want to use as the current version.

You can also delete previous versions or download older versions by clicking Delete or Download.

Rename the file Click Rename. You can’t change a file extension.
View the file's properties Click Properties to view file details such as name, description, size, and owner. You can also see who has accessed the file and the version history.
Change the magnification Select one of the preset options (Zoom 100%, Fit Page, Fit to Width), click the plus (+) or minus (-) icons, or move the slider bar.
Add an annotation to the file Click Add annotation icon to add an annotation. To view annotations, click View annotation icon.
View or start a conversation about the file ClickSidebar icon to start a conversation about the file or view any conversation that’s already in progress.
View the file's custom properties ClickSidebar icon, then in the sidebar menu, choose Custom Properties.
View other files in the folder Click the right and left arrows at the top of the preview window to view other files in the folder.