Define an Anytime Pay Gross-Up Element for the US

Anytime Pay grants hourly-paid employees early access to wages based on hours they have already worked. For Anytime Pay to calculate the requested advance payment, you need to define a gross-up element.

When an employee submits a payment request, the Estimated QuickPay process creates an element entry for the element, and the Process Pay Advance QuickPay processes it.

This involves these steps.

1. Create the element.

2. Set element eligibility.

3. Set the run type usage.

Note: Providing pay advances to salaried employees requires additional configuration. For further info, see Anytime Pay for Salaried Employees in the Help Center.

Create the Element

Create an Anytime Pay element to calculate the gross-up payments.

1. From My Client Groups, click Show More.

2. Under Payroll, click Elements.

3. Set an effective date as of or earlier than when you rolling out Anytime Pay.

4. Click Create.

5. Enter the following.

   Field name	What you enter
   Legislative Data Group	Your US legislative data group
   Primary Classification	Standard Earnings
   Category	Standard

6. Click Continue.

7. Enter the following.

   Field name	What you enter
   Name	A meaningful name for your element
   Reporting Name	A meaningful reporting name for your element
   Input Currency	US Dollar
   Should every person eligible for the element automatically receive it?	No
   What is the earliest entry date for this element?	First Standard Earning Date
   What is the latest entry date for this element?	Last Standard Earnings Date
   At which employment level should this element be attached?	Assignment Level
   Does this element recur each payroll period, or does it require explicit entry?	Nonrecurring
   Process the element only once in each payroll period?	Yes
   Can a person have more than one entry of this element in a payroll period?	No
   Process and pay element separately or with other earnings elements?	Process separately, but pay with other earnings

8. Click Next.

9. Enter the following.

   Field name	What you enter
   What is the calculation rule	Flat amount
   What is the default periodicity of this element?	Periodically
   Periodicity Conversion Rule	Standard Rate Annualized
   How do you want the work units to be reported?	None
   Is this element subject to retroactive changes?	No
   Use this element to calculate a gross amount from a specified net amount?	Yes
   Should this element be included in the earnings calculation of the FLSA overtime base rate?	No
   Should this element be included in the hours calculation of the FLSA overtime base rate?	No

10. Click Next.

11. Click Submit.

Create Element Eligibility

After you define the element, define element eligibility for it.

1. From the Elements task, query the element as of its effective date.

2. Select the element from the search results.

3. In Element Overview, click Element Eligibility.

4. Click Actions, and select Create Element Eligibility.

   To ensure the process successfully creates the element entries, don't set any additional criteria on the element eligibility.

5. Provide an element eligibility name, and click Submit.

   Element eligibility doesn't control which employees are entitled to a pay advance. You set employee access through eligibility profiles. For further info, see Grant Access to Anytime Pay for the US in the Help Center.

Configure the Run Type Usage

Once the Anytime Pay element is created, you need to remove Process Separately run type as the default run type.

1. From the Elements task, search for and open the element for editing.

2. Under Element Overview, select Run Type Usages.

3. Under Element Run Type Usages, click Create.

4. Select the Process Separately run type and Exclude element usage.

5. Click Create again, and set the On-demand Separate run type to Include.

   This ensures the Anytime Pay gross-up process includes your element.

6. Click Submit.