Examples of New Hire State Reporting Configurations

You can run the New Hire State Report to support a wide variety of employer configurations.

• Single-state employer reporting multiple legal employers

• Single-state employer reporting a single legal employer

• Multiple-state employer reporting to individual state authorities

• Multiple-state employer reporting multiple legal employers

• Multiple-state employer reporting a single legal employer

For further info, see the following sections.

Single State Employer Reporting Multiple Legal Employers

For this example, you're an employer operating in a single state (California) who's capturing employee data from all of your legal employers (or you have only one).

For these fields	Enter these values
Multistate Employer	No
Legal Employer	null
State	CA

The report process generates a single file with a separate employer record for each legal employer. It includes all employees in the state with the new hire status of Include in the new hire report.

The default TRUs associated with each of the legal employers determine your employer details.

The process formats the report output file according to California's requirements.

You can verify this data using the audit report.

Single State Employer Reporting a Single Legal Employer

For this example, you're an employer operating in a single state (California) who's capturing employee data from only one of your legal employers, Fusion-CA.

For these fields	Enter these values
Multistate Employer	No
Legal Employer	Fusion-CA
State	CA

The report process generates a single file with a single employer record for the Fusion-CA legal employer. It includes all employees in the state with the new hire status of Include in the new hire report.

The default TRU you associate with Fusion-CA determines your employer details.

The process formats the report output file according to California's requirements.

You can verify this data using the audit report.

Multiple-State Employer Reporting to Individual State Authorities

For this example, you're an employer that's:

• Operating in multiple states

• Submitting individual reports to the separate state authorities

In this case, you must run this report as if you're a single state employer.

For each state you're reporting to, use the following configuration.

For these fields	Enter these values
Multistate Employer	No
Legal Employer	<null>
State	Select the state of submission

The report process generates a single file with a separate employer record for each legal employer. It includes all employees in the selected state with the new hire status of Include in the new hire report.

The default TRU associated with each of the legal employers determines your employer details.

The report formats the output file according to the selected state's requirements.

You can verify this data using the audit report.

Multiple State Employer Reporting Multiple Legal Employers

For this example, you're an employer that is:

• Operating in multiple states

• Capturing employee data from all of its legal employers (or you have only one)

• Reporting it to a single state authority (California)

For these fields	Enter these values
Multistate Employer	Yes
Legal Employer	null
State	CA

The report process generates a single file with a separate employer record for each legal employer. It includes all employees in all states with the new hire status of Include in the new hire report.

The default TRUs associated with each of the legal employers determine your employer details.

The report process formats the output file according to California's requirements.

You can verify this data using the audit report.

Multiple-State Employer Reporting a Single Legal Employer

For this example, you're an employer that is:

• Operating in multiple states

• Capturing employee data from only one of your legal employers, Fusion-Industrial

• Reporting it to a single state authority (California)

For these fields	Enter these values
Multistate Employer	Yes
Legal Employer	Fusion-Industrial
State	CA

The report process generates a single file with a single employer record for the Fusion-Industrial legal employer. It includes all employees in all states within this legal employer with the new hire status of Include in the new hire report.

The default TRU associated with Fusion-Industrial determines your employer details.

The report process formats the output file according to California's requirements.

You can verify this data using the audit report.