1. Country-Specific Features
  2. Region-Specific SuiteApps
  3. European Union Electronic Invoicing
  4. Belgium PEPPOL Inbound and Outbound Transactions

Belgium PEPPOL Inbound and Outbound Transactions

The European Union Electronic Invoicing SuiteApp allows the processing of inbound and outbound transactions using PEPPOL system for NetSuite users in Belgium.

To configure e-document templates for Belgium

  1. Go to Setup > E-Documents > E-Document Template List.

  2. Select the corresponding e-document template:

    • Belgium PEPPOL E-Document Template for Outbound Transactions.

    • Belgium PEPPOL E-Document Template for Inbound Transactions.

  3. In the Subsidiary field, select the Belgian subsidiary.

  4. Click Save.

To configure PEPPOL ID

  1. Go to Relationships > Vendors.

  2. Select the vendor you want to edit.

  3. In the PEPPOL ID field, enter the corresponding identifier.

  4. Click Save.

  5. Got to Relationships > Customers.

  6. Select the customer you want to edit.

  7. In the PEPPOL ID field, enter the corresponding identifier.

  8. Click Save.

  9. Go to Setup > E-Documents > Electronic Invoicing Preferences.

  10. In the PEPPOL ID field, enter the corresponding identifier.

  11. Click Save.

Note:

The PEPPOL ID is provided by the service provider employed to run the process of transactions for Belgium. The format of the identifier consists of prefix (9925 for Belgium VAT Number) followed by : and a 12-digit alphanumeric value.

To configure the XSD file for the inbound e-document template

  1. Go to Setup > E-Documents > E-Document Template List..

  2. Select the Belgium PEPPOL E-Document Template for Inbound Transactions template.

  3. In the Inbound XSD File field, select the following options:

    • UBL-Invoice-2.1.xsd

    • SuiteBundles : Bundle 436209 : com.NetSuite.electronicinvoicing : XSD : UBL_2.1

  4. Click Save.

To process outbound transactions for Belgium

  1. Go to Transactions > Invoices.

  2. Select the invoice.

  3. Fill in all the required fields.

  4. In the E-Document subtab, make sure the Belgium PEPPOL E-Document for Outbound Transactions template is selected in the E-Document Template field.

  5. Click Save.

  6. Click the Generate E-Document option.

  7. Click Certify E-Document.

  8. Check the E-Document Status and E-Document Audit Trail fields to see if it's successfully sent for certification.

  9. Some fields will be populated after the transaction is saved:

    • In the Network References subtab:

      • OBN Document ID

      • Avalara Document ID

      • Avalara Mandate

Related Topics

General Notices