1. Country-Specific Features
  2. Region-Specific SuiteApps
  3. European Union Electronic Invoicing
  4. Belgium-Specific Electronic Invoicing Features
  5. Belgium PEPPOL Inbound and Outbound Transactions

Belgium PEPPOL Inbound and Outbound Transactions

The European Union Electronic Invoicing SuiteApp allows the processing of inbound and outbound transactions using PEPPOL system for NetSuite users in Belgium.

To configure the subsidiary for Belgium:

  1. As an administrator, go to Setup > Company > Subsidiaries.

  2. From the list, click the Belgian subsidiary and make sure the following fields are correctly configured:

    • Legal Name: even though it's not a required field to set up the subsidiary, it is required for PEPPOL. You should fill it in to avoid issues when connecting with external Service Providers.

To configure e-document templates for Belgium:

  1. Go to Setup > E-Documents > E-Document Template List.

  2. Select the corresponding e-document template:

    • Belgium PEPPOL E-Document Template for Inbound Invoices

    • Belgium PEPPOL E-Document Template for Inbound Credit Memos

    • Belgium PEPPOL E-Document Template for Outbound Transactions

  3. In the Subsidiary field, select the Belgian subsidiary.

  4. Click Save.

To configure PEPPOL ID:

  1. Go to Relationships > Vendors.

  2. Select the vendor you want to edit.

  3. In the PEPPOL ID field, enter the corresponding identifier.

  4. Click Save.

  5. Go to Relationships > Customers.

  6. Select the customer you want to edit.

  7. In the PEPPOL ID field, enter the corresponding identifier.

  8. Optional: In the Invoice Configuration subtab, enter the KBO number in the Company Registration Number field.

  9. Click Save.

  10. Go to Setup > E-Documents > Electronic Invoicing Preferences.

  11. In the PEPPOL ID field, enter the corresponding identifier.

  12. Click Save.

  13. Optional:

    1. Go to Setup > Company > Subsidiaries.

    2. Select the Subsidiary you want to edit.

    3. Enter the KBO number in the Company Registration Number field.

    4. Click Save.

Note:

The PEPPOL ID is provided by the service provider employed to run the process of transactions for Belgium. The format for the identifier consists of prefix followed by : and a number.

The KBO (Kruispuntbank van Ondernemingen) number is the legal registration identifier for PEPPOL.

To process outbound transactions for Belgium

  1. Go to Transactions > Invoices.

  2. Select the invoice.

  3. Fill in all the required fields.

  4. In the E-Document subtab, make sure the Belgium PEPPOL E-Document for Outbound Transactions template is selected in the E-Document Template field.

  5. Click Save.

  6. Click the Generate E-Document option.

  7. Click Certify E-Document.

  8. Check the E-Document Status and E-Document Audit Trail fields to see if it's successfully sent for certification.

  9. Some fields will be populated after the transaction is saved:

    • In the Network References subtab:

      • OBN Document ID

      • Avalara Document ID

      • Avalara Mandate

Related Topics

General Notices