Belgium PEPPOL Inbound and Outbound Transactions

The European Union Electronic Invoicing SuiteApp allows the processing of inbound and outbound transactions using the PEPPOL standard for NetSuite users in Belgium.

For more information, see the following topics:

Configuring the Belgium Subsidiary for PEPPOL
Configuring the Customer/Vendor for PEPPOL
Configuring the PEPPOL E-Document Templates for Belgium
Processing Outbound Transactions for Belgium

Configuring the Belgium Subsidiary for PEPPOL

The following subsidiary settings described in this section are required for using the Belgium-specific features provided by the European Union Electronic Invoicing SuiteApp:

Setting the Legal Name
Setting the PEPPOL ID

To set the Legal Name for your Belgium subsidiary:

As an administrator, go to Setup > Company > Subsidiaries.
From the list, select your preferred Belgium subsidiary.
To ensure proper configuration, fill out the Legal Name field. This field is required for the generation of valid e-documents according to the PEPPOL standard.

To set the PEPPOL ID for your Belgium subsidiary:

Go to Setup > E-Documents > Electronic Invoicing Preferences.
From the list, select your preferred Belgium subsidiary.
Click Edit.
In the PEPPOL ID field, enter the corresponding identifier.
Click Save.

For more information, see PEPPOL ID.

Configuring the Customer/Vendor for PEPPOL

The following customer/vendor settings described in this section are required for using the Belgium-specific features provided by the European Union Electronic Invoicing SuiteApp:

Setting the PEPPOL ID
Assigning the Belgium E-Document Package

To set the PEPPOL ID for your customer/vendor:

Go to Lists > Relationships > Customers/Vendors.
Select the customer/vendor that you want to edit.
Click Edit.
On the E-Document subtab, fill out the PEPPOL ID field with the corresponding identifier.
Click Save.

Note:

The PEPPOL ID is provided by the service provider employed to run the process of transactions for Belgium. The format for the identifier consists of prefix followed by : and a number.

The KBO (Kruispuntbank van Ondernemingen) number is the legal registration identifier for PEPPOL.

For more information, see PEPPOL ID.

To assign the Belgium E-Document Package to a customer/vendor:

Go to Lists > Relationships > Customers/Vendors.
Select the customer/vendor that you want to edit.
Click Edit.
On the E-Document subtab, locate the E-Document Package field and select Belgium E-Document Package from the list.
Click Save.

Configuring the PEPPOL E-Document Templates for Belgium

To configure the e-document templates for Belgium:

Go to Setup > E-Documents > E-Document Templates.
On the E-Document Templates List page, select the corresponding e-document template:
- Belgium PEPPOL E-Document Template for Inbound Invoices
- Belgium PEPPOL E-Document Template for Inbound Credit Memos
- Belgium PEPPOL E-Document Template for Outbound Transactions
Click Edit.
In the Subsidiary field, select a Belgium subsidiary.
Click Save.

Processing Outbound Transactions for Belgium

To process outbound transactions for Belgium:

- For Invoices:
  
  Go to Transactions > Sales > Create Invoices > List (Administrator).
  
  Go to Customers > Sales > Create Invoices > List (Accountant).
- For Credit Memos:
  
  Go to Transactions > Customers > Issue Credit Memos > List (Administrator).
  
  Go to Customers > Credits and Returns > Issue Credit Memos > List (Accountant).
Select a transaction and click Edit.
Fill in all the required fields.
On the E-Document subtab, make sure the Belgium PEPPOL E-Document for Outbound Transactions template is selected in the E-Document Template field.
Click Save.
Click Generate E-Document.
Click Certify E-Document.
Check the E-Document Status and E-Document Audit Trail fields to see if it's successfully sent for certification.
The following fields will be populated after the transaction is saved:
- On the Network References subtab:
  - OBN Document ID
  - Avalara Document ID
  - Avalara Mandate