Spain Outbound Transactions

The European Union Electronic Invoicing SuiteApp allows the processing of outbound invoice and credit memo transactions using the Veri*Factu system for NetSuite users in Spain. By providing communication with the service provider, transactions are certified in the Veri*Factu system and a URL to the Veri*Factu site is provided, which can also be scanned using a QR code.

To configure e-document templates for Spain

1. Go to Setup > E-Documents > E-Document Template List..

2. Select the Avalara Veri*Factu outbound Invoice/Credit memo e-document template:

3. In the Subsidiary field, select the Spanish subsidiary and click Save.

To setup the QR Code to the Spanish Tax Authority in custom templates

1. As an Administrator, go to Customization > Forms > Advanced PDF/HTML Templates.

2. Select the PDF/HTML Template you want to edit.

3. Click Customize to customize a standard template, or click Edit on a custom template.

4. If you select a standard template, then choose the Template Setup option.

   In the Title field, enter the name you want to give to the template in case it doesn't have a custom name already.

5. Select the Source Code toggle and enter the following:

                   <#-- VERIFACTU QR Code BEGINNING -->
   <table class="QR" style="width: 100%">
    <tr>
      <td align="right">   
         <#if record.custbody_euei_es_vf_transaction_url?has_content>
           <#assign anchor = record.custbody_euei_es_vf_transaction_url>        
           <#assign urlStart = anchor?index_of('href="') + 6>       
           <#assign urlEnd = anchor?index_of('"', urlStart)>       
           <#assign url = anchor?substring(urlStart, urlEnd)> 
   
           <p align="center">        
             <barcode codetype="qrcode" showtext="true" height="100" width="100"
       value="${url}"/>         
                 <br/>          
                 VERI*FACTU        
           </p>      
         </#if>    
       </td>  
    </tr>          
   </table>
   <#-- VERIFACTU QR Code END --> 
   
                 

6. Click Save.

To certify outbound transactions for Spain

1. Go to Transactions > Invoices.

2. Select the invoice that needs to be certified.

3. Fill in all the required fields.

4. In the E-Document subtab, make sure the Avalara Veri*Factu outbound Invoice/Credit Memo template is selected in the E-Document Template field.

5. Click Save.

6. Some fields will be automatically populated:

   • In the Veri*Factu subtab:

     • Veri*Factu Transaction URL, which includes a URL linking to the corresponding Spanish Tax Authority website to track the certified transaction, which can be scanned as a QR code in the printed version.

     • Veri*Factu Type of Issued Invoice

     • Veri*Factu Qualification Type of Taxable/Non-exempt Transaction

     • Veri*Factu Special Regime Key

     • Veri*Factu Recipient Identification Type

7. After the transaction is saved, the E-Document Status field is set to For Generation.

8. Click Generate E-Document. The E-Document Status field is set to Ready for Certification.

9. Click Certify E-Document.

10. Check the E-Document Status and E-Document Audit Trail fields to see if it's successfully sent for certification.

11. Some fields will be populated after the transaction is saved:

    • In the Network References subtab:

      • OBN Document ID

      • Avalara Document ID

      • Avalara Mandate

General Notices