Voiding E-Document Numbers for Brazil

Note:

To access the Brazil Localization SuiteApp documentation in Brazilian Portuguese (Português do Brasil), see Brazil Localization.

In Brazil, e-document numbers assigned to electronic invoices that were not sent for certification must be voided.

When you void an e-document number, you justify to the tax authority why you are not using that number and why the company’s numbering sequence is broken.

After you void an e-document number, you can assign a new e-document number to the transaction. For more information, see Assigning New Numbers to E-Documents from Brazil.

To void e-document numbers:

Go to Transactions > Sales > E-Document Number Voiding > New.
In the Subsidiary field, select the subsidiary whose e-document numbers you want to void.
In the E-Document Series field, select the e-document series associated with the e-documents whose numbers you want to void.
In the Period field, select the start and end date of the transactions whose e-document numbers you want to void.
Click Search.

NetSuite lists the e-document numbers that match the search criteria. The system only includes rejected or skipped e-document numbers.
Check the boxes next to the e-document numbers you want to void.
Add the justification for voiding the e-document number.

The justification must have at least 15 characters and at most 255 characters.
- To add individual justification texts to each e-document number, in the Justification column, enter the reason for voiding the number.
- To apply the same justification to multiple e-document numbers, do the following:
  - Under Justification, in the Justification field, enter the reason for voiding the numbers.
  - To apply the justification to the e-document numbers you selected, click Apply to Selected.
Click Void.

NetSuite creates the number voiding request.
Refresh the page until the Status field is set as Completed or Failed.
(Optional) If the status is Completed, you can do the following:
1. Click the Processes subtab.
  
  The subtab lists the status of each e-document number submitted in the voiding request.
2. If the status of an e-document number is Voided, in the E-Document Certification Return field, click View.
  
  The e-document certification return record opens. In it, you can review more details about the e-document number voiding.
3. If the status of an e-document number is Rejected, in the Return Message field, review the message.
(Optional) If the status is Failed, in the Status Details field, review the details about the processing of the e-document number voiding request.

To void e-document numbers:

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