SII - Transaction Record Information

Note:

To access the Spain Localization SuiteApp documentation in Spanish of Spain (español de España), see Spain Localization.

If the SII is enabled in your account, you'll have access to fields on the SII Reporting subtab of the transaction record. This section details these fields and the information within them that's used for the SII report generation process.

Note:

To ensure transactions are properly included in SII reports, all relevant transactions must be created after installing the Spain Localization SuiteApp. This also includes any related transactions in their transaction chain. For example, if you create a Sales Order before the installation and later convert it into an Invoice, it may cause discrepancies in SII reporting. Therefore, such practice should be avoided.

Note:

For a proper display of dropdown menu items in SII fields, go to Home > Set Preferences and set the Maximum Entries in Dropdowns field to 8 or higher.

This applies to all SII fields in:

Issued transactions (Invoice, Cash Sale, Credit Memo, Cash Refund)
Received transactions (Bill, Vendor Credit)

Note:

When you create transactions through the CSV Import or SuiteBilling bulk creation, the SuiteApp will automatically populate SII fields. This ensures that transactions can be reported through the SII without entering values manually in the UI. For more information, see Enabling SuiteBilling Features.

The following are the fields displayed on the transaction record for both sales and purchases:

Field	Description	Default Value	Field Type
SII Reporting Submission Status	Shows the current status of submitting your SII report to AEAT. For more information, see SII Reporting Submission Status Types.	Pending Submission	Read-only
AEAT Error Message	Shows the error message contained in the response from AEAT regarding the SII report submission.	- The value is sourced from the Invalid Submissions subtab on the SII - AEAT Response page. This field is only displayed if there's a response for the corresponding transaction on this page.	Read-only
Secure Verification Code (CSV)	Shows the secure verification code (CSV) sourced from the AEAT response file. If you submit a transaction more than once, you can check the CSVs of previous submissions on the System Information subtab of the transaction record.	-	Read-only

Field

Description

Default Value

Field Type

SII Reporting Submission Status

Shows the current status of submitting your SII report to AEAT.

For more information, see SII Reporting Submission Status Types.

Pending Submission

Read-only

AEAT Error Message

Shows the error message contained in the response from AEAT regarding the SII report submission.

The value is sourced from the Invalid Submissions subtab on the SII - AEAT Response page. This field is only displayed if there's a response for the corresponding transaction on this page.

Read-only

Secure Verification Code (CSV)

Shows the secure verification code (CSV) sourced from the AEAT response file.

If you submit a transaction more than once, you can check the CSVs of previous submissions on the System Information subtab of the transaction record.

Read-only

Note:

If you make a copy of an existing transaction with the SII Reporting Submission Status field already set, it is reset to its default value. The default value for this field is Pending Submission.

For the following sales transactions, fill out the fields detailed below:

Regular transactions:
- Invoice
- Cash Sale
Refund transactions (Rectifications):
- Credit Memo
- Cash Refund

Note:

Make sure these fields are filled out before you generate your SII report. For more information about the report generation, see Generating Spain VAT Reports in the Spain Localization SuiteApp.

Field	Description	Default Value	Required Field
Type of Issued Invoice	Specifies one of the following types of issued invoices for Invoices and Cash Sales: F1 - Standard invoices with businesses. F2 - Simplified invoices. F3 - Invoice issued to replace simplified invoices that have been issued and reported. F4 - Invoice summary screen. AJ - Profit margin adjustment. Specifies one of the following types of issued invoices for Credit Memos and Cash Refunds: R1-R4 - Standard invoices with businesses. R5 - Simplified invoices. AJ - Profit margin adjustment. If you leave the Customer Tax Reg. Number field on the transaction record empty, select F2 or R5 (refunds). Otherwise, this field may be required. The F2 invoice type can also be used for B2C transactions. Important: Please consider the fact that only the following fields are supported by the Spain Localization SuiteApp: F1, F2, R1-R5. All the other values are included only in case you want to customize your reports. For more information, see Customization of Spain VAT Reports.	F1 for regular transactions. R1 for refunds.	Y
Special Regime Key or Tax Significance on Issued Invoices	Specifies one of the following special regime key or tax significance types used on your issued invoices: 01 - Operación de régimen general for general regime transactions. 02 - Exportación for exports issued to foreign customers. 03 - Operaciones a las que se aplique el régimen especial de bienes usados, objetos de arte, antigüedades y objetos de colección. 04 - Régimen especial del oro de inversión. 05 - Régimen especial de las agencias de viajes. 06 - Régimen especial grupo de entidades en IVA (Nivel Avanzado). 07 - Régimen especial del criterio de caja. 08 - Operaciones sujetas al IPSI / IGIC (Impuesto sobre la Producción, los Servicios y la Importación / Impuesto General Indirecto Canario). 09 - Facturación de las prestaciones de servicios de agencias de viaje que actúan como mediadoras en nombre y por cuenta ajena (D.A.4ª RD1619/2012). 10 - Cobros por cuenta de terceros de honorarios profesionales o de derechos derivados de la propiedad industrial, de autor u otros por cuenta de sus socios, asociados o colegiados efectuados por sociedades, asociaciones, colegios profesionales u otras entidades que realicen estas funciones de cobro. 11 - Operaciones de arrendamiento de local de negocio sujetas a retención. 12 - Operaciones de arrendamiento de local de negocio no sujetos a retención. 13 - Operaciones de arrendamiento de local de negocio sujetas y no sujetas a retención. 14 - Factura con IVA pendiente de devengo en certificaciones de obra cuyo destinatario sea una Administración Pública. 15 - Factura con IVA pendiente de devengo en operaciones de tracto sucesivo. 16 - Primer semestre 2017 y otras facturas anteriores a la inclusión en el SII. 17 - Operación acogida a alguno de los regímenes previstos en el Capítulo XI del Título IX (OSS e IOSS) for OSS and IOSS transactions. Note: To be able to see all the available dropdown entries for this field, you need to set the Maximum Entries in Dropdown preference. For more information, see Setting the Maximum Entries in Dropdown Preference. Important: Please consider the fact that only the following fields are supported by the Spain Localization SuiteApp: 01, 02. All the other values are included only in case you want to customize your reports. For more information, see Customization of Spain VAT Reports.	01 - Operación de régimen general	Y
Qualification Type of Taxable/Non-Exempt Transaction	Specifies the type of taxable/non-exempt transaction. Note: If you don't want to select any of the available options, you can also leave this field empty by selecting the blank option. Note: If you select S2 in this field, AEAT might only accept tax rates and tax amounts that are equal to zero.	S1 - No exenta - Sin inversion sujeto pasivo	Y
Tax Exemption Reason for Taxable and Exempt Transactions	Specifies the tax exemption reason of your taxable and exempt transactions.	-	N Note: If there are transactions exempt from taxation in your SII reports, this field may be required by AEAT.
Identification Type in the Country of Residence	Specifies the identification type of a customer/vendor in their country of residence.	NIF	Y The field is disabled if the value in the Type of Issued Invoice field is F2 or F5.

Field

Description

Default Value

Required Field

Type of Issued Invoice

Specifies one of the following types of issued invoices for Invoices and Cash Sales:

F1 - Standard invoices with businesses.
F2 - Simplified invoices.
F3 - Invoice issued to replace simplified invoices that have been issued and reported.
F4 - Invoice summary screen.
AJ - Profit margin adjustment.

Specifies one of the following types of issued invoices for Credit Memos and Cash Refunds:

R1-R4 - Standard invoices with businesses.
R5 - Simplified invoices.
AJ - Profit margin adjustment.

If you leave the Customer Tax Reg. Number field on the transaction record empty, select F2 or R5 (refunds). Otherwise, this field may be required. The F2 invoice type can also be used for B2C transactions.

Important:

Please consider the fact that only the following fields are supported by the Spain Localization SuiteApp: F1, F2, R1-R5. All the other values are included only in case you want to customize your reports. For more information, see Customization of Spain VAT Reports.

F1 for regular transactions.
R1 for refunds.

Special Regime Key or Tax Significance on Issued Invoices

Specifies one of the following special regime key or tax significance types used on your issued invoices:

01 - Operación de régimen general for general regime transactions.
02 - Exportación for exports issued to foreign customers.
03 - Operaciones a las que se aplique el régimen especial de bienes usados, objetos de arte, antigüedades y objetos de colección.
04 - Régimen especial del oro de inversión.
05 - Régimen especial de las agencias de viajes.
06 - Régimen especial grupo de entidades en IVA (Nivel Avanzado).
07 - Régimen especial del criterio de caja.
08 - Operaciones sujetas al IPSI / IGIC (Impuesto sobre la Producción, los Servicios y la Importación / Impuesto General Indirecto Canario).
09 - Facturación de las prestaciones de servicios de agencias de viaje que actúan como mediadoras en nombre y por cuenta ajena (D.A.4ª RD1619/2012).
10 - Cobros por cuenta de terceros de honorarios profesionales o de derechos derivados de la propiedad industrial, de autor u otros por cuenta de sus socios, asociados o colegiados efectuados por sociedades, asociaciones, colegios profesionales u otras entidades que realicen estas funciones de cobro.
11 - Operaciones de arrendamiento de local de negocio sujetas a retención.
12 - Operaciones de arrendamiento de local de negocio no sujetos a retención.
13 - Operaciones de arrendamiento de local de negocio sujetas y no sujetas a retención.
14 - Factura con IVA pendiente de devengo en certificaciones de obra cuyo destinatario sea una Administración Pública.
15 - Factura con IVA pendiente de devengo en operaciones de tracto sucesivo.
16 - Primer semestre 2017 y otras facturas anteriores a la inclusión en el SII.
17 - Operación acogida a alguno de los regímenes previstos en el Capítulo XI del Título IX (OSS e IOSS) for OSS and IOSS transactions.

Note:

To be able to see all the available dropdown entries for this field, you need to set the Maximum Entries in Dropdown preference. For more information, see Setting the Maximum Entries in Dropdown Preference.

Important:

Please consider the fact that only the following fields are supported by the Spain Localization SuiteApp: 01, 02. All the other values are included only in case you want to customize your reports. For more information, see Customization of Spain VAT Reports.

01 - Operación de régimen general

Qualification Type of Taxable/Non-Exempt Transaction

Specifies the type of taxable/non-exempt transaction.

Note:

If you don't want to select any of the available options, you can also leave this field empty by selecting the blank option.

Note:

If you select S2 in this field, AEAT might only accept tax rates and tax amounts that are equal to zero.

S1 - No exenta - Sin inversion sujeto pasivo

Tax Exemption Reason for Taxable and Exempt Transactions

Specifies the tax exemption reason of your taxable and exempt transactions.

Note:

If there are transactions exempt from taxation in your SII reports, this field may be required by AEAT.

Identification Type in the Country of Residence

Specifies the identification type of a customer/vendor in their country of residence.

NIF

The field is disabled if the value in the Type of Issued Invoice field is F2 or F5.

For the following purchase transactions, fill out the fields detailed below:

Bill
Bill Credit

Note:

Make sure these fields are filled out before you generate your SII report. For more information about the report generation, see Generating Spain VAT Reports in the Spain Localization SuiteApp.

Field	Description	Default Value	Required Field
Type of Received Invoice	Specifies one of the following types of received invoices for Bills: F1 - Standard bills with businesses. F2 - Simplified bills. F3 - Invoice issued to replace simplified invoices that have been issued and reported. F4 - Invoice summary screen. F5 - Imports (DUA) If you select this value, the DUA Number field on the SII Reporting subtab is automatically enabled. Note: This received invoice type is only available on bills and disabled on refund transactions, such as bill credits. F6 - Supporting accounting documents LC - Customs - Supplementary Settlement Specifies one of the following types of received invoices for Bill Credits: R1-R4 - Standard bills with businesses (refunds). R5 - Simplified bill credits (refunds). LC - Customs - Supplementary Settlement Note: Beware that if you select F2 or R5 (refunds), AEAT may still require you to submit the information from the Vendor Tax Reg. Number field. The F2 invoice type can also be used for B2C transactions. Important: Please consider the fact that only the following fields are supported by the Spain Localization SuiteApp: F1, F2, F5, F6, R1-R5. All the other values are included only in case you want to customize your reports. For more information, see Customization of Spain VAT Reports.	F1 for regular transactions. R1 for refunds.	Y
DUA Number	DUA (Documento Único Administrativo) number is a reference number located in the DUA document provided by AEAT. You must enter a unique value into this field. The field is only enabled if the value F5 is selected in the Type of Received Invoice field. Otherwise, it's unavailable. Note: Remember that you can only use a specific DUA number on a single bill. If you try to reuse a DUA number already used on a different bill, you'll be asked to enter a unique value before saving. If you use API calls or custom scripts to create bills with duplicated DUA numbers, you won't be able to save these transactions either. If you copy a bill with a DUA number filled out, the bill will be copied without it.	- This alphanumeric value must be filled out by the user.	Y
Special Regime Key or Tax Significance on Received Invoices	Specifies one of the following special regime key or tax significance types used on your received invoices: 01 - Operación de régimen general for general regime transactions. 02 - Operaciones por las que los empresarios satisfacen compensaciones en las adquisiciones a personas acogidas al Régimen especial de la agricultura, ganaderia y pesca. 03 - Operaciones a las que se aplique el régimen especial de bienes usados, objetos de arte, antigüedades y objetos de colección. 04 - Régimen especial del oro de inversión. 05 - Régimen especial de las agencias de viajes. 06 - Régimen especial grupo de entidades en IVA (Nivel Avanzado). 07 - Régimen especial del criterio de caja. 08 - Operaciones sujetas al IPSI / IGIC (Impuesto sobre la Producción, los Servicios y la Importación / Impuesto General Indirecto Canario). 09 - Adquisiciones intracomunitarias de bienes y prestaciones de servicios for intracommunity acquisitions of goods and services 12 - Operaciones de arrendamiento de local de negocio. 13 - Factura correspondiente a una importación (informada sin asociar a un DUA). for imports reported without a DUA association. 14 - Primer semestre 2017 y otras facturas anteriores a la inclusión en el SII Note: To be able to see all the available dropdown entries for this field, you need to set the Maximum Entries in Dropdown preference. For more information, see Setting the Maximum Entries in Dropdown Preference. Important: Please consider the fact that only the following fields are supported by the Spain Localization SuiteApp: 01, 09, and 13. All the other values are included only in case you want to customize your reports. For more information, see Customization of Spain VAT Reports.	01 - Operación de régimen general	Y
Transaction Date	This date field specifies the date of your transaction. It can be equal to or different than the expedition date.	-	Y
Expedition Date	This date field specifies when your counterpart created the invoice in their billing system.	-	Y
Accounting Registration Date	This date field specifies when your invoice was entered in the accounting system. The Accounting Registration Date field and the period that you select on the Country Tax Report page filter transactions included in your SII reports.	Current date	Y
Identification Type in the Country of Residence	Specifies the identification type of a customer/vendor in their country of residence.	NIF	Y

Field

Description

Default Value

Required Field

Type of Received Invoice

Specifies one of the following types of received invoices for Bills:

F1 - Standard bills with businesses.
F2 - Simplified bills.
F3 - Invoice issued to replace simplified invoices that have been issued and reported.
F4 - Invoice summary screen.
F5 - Imports (DUA)

If you select this value, the DUA Number field on the SII Reporting subtab is automatically enabled.

Note:
This received invoice type is only available on bills and disabled on refund transactions, such as bill credits.
F6 - Supporting accounting documents
LC - Customs - Supplementary Settlement

Specifies one of the following types of received invoices for Bill Credits:

R1-R4 - Standard bills with businesses (refunds).
R5 - Simplified bill credits (refunds).
LC - Customs - Supplementary Settlement

Note:

Beware that if you select F2 or R5 (refunds), AEAT may still require you to submit the information from the Vendor Tax Reg. Number field. The F2 invoice type can also be used for B2C transactions.

Important:

Please consider the fact that only the following fields are supported by the Spain Localization SuiteApp: F1, F2, F5, F6, R1-R5. All the other values are included only in case you want to customize your reports. For more information, see Customization of Spain VAT Reports.

F1 for regular transactions.
R1 for refunds.

DUA Number

DUA (Documento Único Administrativo) number is a reference number located in the DUA document provided by AEAT.

You must enter a unique value into this field. The field is only enabled if the value F5 is selected in the Type of Received Invoice field. Otherwise, it's unavailable.

Note:

Remember that you can only use a specific DUA number on a single bill. If you try to reuse a DUA number already used on a different bill, you'll be asked to enter a unique value before saving. If you use API calls or custom scripts to create bills with duplicated DUA numbers, you won't be able to save these transactions either. If you copy a bill with a DUA number filled out, the bill will be copied without it.

This alphanumeric value must be filled out by the user.

Special Regime Key or Tax Significance on Received Invoices

Specifies one of the following special regime key or tax significance types used on your received invoices:

01 - Operación de régimen general for general regime transactions.
02 - Operaciones por las que los empresarios satisfacen compensaciones en las adquisiciones a personas acogidas al Régimen especial de la agricultura, ganaderia y pesca.
03 - Operaciones a las que se aplique el régimen especial de bienes usados, objetos de arte, antigüedades y objetos de colección.
04 - Régimen especial del oro de inversión.
05 - Régimen especial de las agencias de viajes.
06 - Régimen especial grupo de entidades en IVA (Nivel Avanzado).
07 - Régimen especial del criterio de caja.
08 - Operaciones sujetas al IPSI / IGIC (Impuesto sobre la Producción, los Servicios y la Importación / Impuesto General Indirecto Canario).
09 - Adquisiciones intracomunitarias de bienes y prestaciones de servicios for intracommunity acquisitions of goods and services
12 - Operaciones de arrendamiento de local de negocio.
13 - Factura correspondiente a una importación (informada sin asociar a un DUA). for imports reported without a DUA association.
14 - Primer semestre 2017 y otras facturas anteriores a la inclusión en el SII

Note:

Important:

Please consider the fact that only the following fields are supported by the Spain Localization SuiteApp: 01, 09, and 13. All the other values are included only in case you want to customize your reports. For more information, see Customization of Spain VAT Reports.

01 - Operación de régimen general

Transaction Date

This date field specifies the date of your transaction. It can be equal to or different than the expedition date.

Expedition Date

This date field specifies when your counterpart created the invoice in their billing system.

Accounting Registration Date

This date field specifies when your invoice was entered in the accounting system. The Accounting Registration Date field and the period that you select on the Country Tax Report page filter transactions included in your SII reports.

Current date

Identification Type in the Country of Residence

Specifies the identification type of a customer/vendor in their country of residence.

NIF

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