SII – Transaction Record Information

Note:

To access the Spain Localization SuiteApp documentation in Spanish of Spain (español de España), see Spain Localization.

If the SII is enabled in your account, you will have access to fields on the SII Reporting subtab of the transaction record. This section details these fields and the information within them that is used for the SII report generation process.

The following are the fields displayed on the transaction record for both sales and purchases:

Field	Description	Default Value	Field Type
SII Reporting Submission Status	Shows the current status of submitting your SII report to AEAT. For more information, see SII Reporting Submission Status Types.	Pending Submission	Read-only
AEAT Error Message	Shows the error message contained in the response from AEAT regarding the SII report submission.	– The value is sourced from the Invalid Submissions subtab on the SII - AEAT Response page. This field is only displayed if there is a response for the corresponding transaction on this page.	Read-only

Field

Description

Default Value

Field Type

SII Reporting Submission Status

Shows the current status of submitting your SII report to AEAT.

For more information, see SII Reporting Submission Status Types.

Pending Submission

Read-only

AEAT Error Message

Shows the error message contained in the response from AEAT regarding the SII report submission.

–

The value is sourced from the Invalid Submissions subtab on the SII - AEAT Response page. This field is only displayed if there is a response for the corresponding transaction on this page.

Read-only

Note:

If you make a copy of an existing transaction with the SII Reporting Submission Status field already set, this field will be reset to its default value Pending Submission.

For the following sales transactions, fill out the fields detailed below:

Regular transactions:
- Invoice
- Cash Sale
Refund transactions (Rectifications):
- Credit Memo
- Cash Refund

Note:

Make sure these fields are filled out before you generate your SII report. For more information about the report generation, see Generating Spain VAT Reports in the Spain Localization SuiteApp.

Field	Description	Default Value	Required Field
Type of Issued Invoice	Specifies one of the following types of issued invoices: F1 – Standard invoices with businesses. F2 – Simplified invoices. R1–R4 – Standard invoices with businesses (refunds). R5 – Simplified invoices (refunds). If you leave the Customer Tax Reg. Number field on the transaction record empty, select F2 or R5 (refunds). Otherwise, this field may be required. The F2 invoice type can also be used for B2C transactions.	F1 for regular transactions. R1 for refunds.	Y
Special Regime Key or Tax Significance on Issued Invoices	Specifies the type of special regime key or tax significance used on your issued invoices.	01 - Operación de régimen general	Y
Qualification Type of Taxable/Non-Exempt Transaction	Specifies the type of taxable/non-exempt transaction. Note: Beware that if you select S2 in this field, AEAT might only accept tax rates and tax amounts that are equal to zero.	S1 - No exenta - Sin inversion sujeto pasivo	Y
Tax Exemption Reason for Taxable and Exempt Transactions	Specifies the tax exemption reason of your taxable and exempt transactions.	–	N Note: If there are transactions exempt from taxation in your SII reports, this field may be required by AEAT.
Identification Type in the Country of Residence	Specifies the identification type of a customer/vendor in their country of residence.	NIF	Y The field is disabled if the value in the Type of Issued Invoice field is F2 or F5.

Field

Description

Default Value

Required Field

Type of Issued Invoice

Specifies one of the following types of issued invoices:

F1 – Standard invoices with businesses.
F2 – Simplified invoices.
R1–R4 – Standard invoices with businesses (refunds).
R5 – Simplified invoices (refunds).

If you leave the Customer Tax Reg. Number field on the transaction record empty, select F2 or R5 (refunds). Otherwise, this field may be required. The F2 invoice type can also be used for B2C transactions.

F1 for regular transactions.
R1 for refunds.

Special Regime Key or Tax Significance on Issued Invoices

Specifies the type of special regime key or tax significance used on your issued invoices.

01 - Operación de régimen general

Qualification Type of Taxable/Non-Exempt Transaction

Specifies the type of taxable/non-exempt transaction.

Note:

Beware that if you select S2 in this field, AEAT might only accept tax rates and tax amounts that are equal to zero.

S1 - No exenta - Sin inversion sujeto pasivo

Tax Exemption Reason for Taxable and Exempt Transactions

Specifies the tax exemption reason of your taxable and exempt transactions.

–

Note:

If there are transactions exempt from taxation in your SII reports, this field may be required by AEAT.

Identification Type in the Country of Residence

Specifies the identification type of a customer/vendor in their country of residence.

NIF

The field is disabled if the value in the Type of Issued Invoice field is F2 or F5.

For the following purchase transactions, fill out the fields detailed below:

Bill
Bill Credit

Note:

Make sure these fields are filled out before you generate your SII report. For more information about the report generation, see Generating Spain VAT Reports in the Spain Localization SuiteApp.

Field	Description	Default Value	Required Field
Type of Received Invoice	Specifies one of the following types of received invoices: F1 – Standard bills with businesses. F2 – Simplified bills. R1–R4 – Standard bills with businesses (refunds). R5 – Simplified bill credits (refunds). Beware that if you select F2 or R5 (refunds), AEAT may still require you to submit the information from the Vendor Tax Reg. Number field. The F2 invoice type can also be used for B2C transactions.	F1 for regular transactions. R1 for refunds.	Y
Special Regime Key or Tax Significance on Received Invoices	Specifies the type of special regime key or tax significance used on your received invoices.	01 - Operación de régimen general	Y
Transaction Date	This date field specifies the date of your transaction. It can be equal to or different than the expedition date.	–	Y
Expedition Date	This date field specifies when your counterpart created the invoice in their billing system.	–	Y
Accounting Registration Date	This date field specifies when your invoice was entered in the accounting system. The Accounting Registration Date field and the period that you select on the Country Tax Report page are used to filter transactions included in your SII reports.	Current date	Y
Identification Type in the Country of Residence	Specifies the identification type of a customer/vendor in their country of residence.	NIF	Y

Field

Description

Default Value

Required Field

Type of Received Invoice

Specifies one of the following types of received invoices:

F1 – Standard bills with businesses.
F2 – Simplified bills.
R1–R4 – Standard bills with businesses (refunds).
R5 – Simplified bill credits (refunds).

Beware that if you select F2 or R5 (refunds), AEAT may still require you to submit the information from the Vendor Tax Reg. Number field. The F2 invoice type can also be used for B2C transactions.

F1 for regular transactions.
R1 for refunds.

Special Regime Key or Tax Significance on Received Invoices

Specifies the type of special regime key or tax significance used on your received invoices.

01 - Operación de régimen general

Transaction Date

This date field specifies the date of your transaction. It can be equal to or different than the expedition date.

–

Expedition Date

This date field specifies when your counterpart created the invoice in their billing system.

–

Accounting Registration Date

This date field specifies when your invoice was entered in the accounting system. The Accounting Registration Date field and the period that you select on the Country Tax Report page are used to filter transactions included in your SII reports.

Current date

Identification Type in the Country of Residence

Specifies the identification type of a customer/vendor in their country of residence.

NIF

SII Reporting Submission Status Types

The table below details individual SII reporting submission status types:

Status Type	Description	Editable Field	Shown on SII – AEAT Response Page
Pending Submission	Default value shown before you select a transaction for an SII report generation.	N	N
Pending Correction	If you change details of a transaction previously marked as correct, you can manually change its status to Pending Correction. This ensures that it will be included in the next SII report generation.	N	N
Correct	Shown after a transaction selected for the SII report generation was submitted to AEAT and its corresponding response file was uploaded to the SII – AEAT Response page.	Successful submission	Y If you change details of a transaction previously marked as correct, you can manually change its status to Pending Correction. This ensures that it will be included in the next SII report generation.	Y On the Log History tab
Partially Correct	Unsuccessful submission For more information about the type of error in your submission, hover over the information icon next to the status type in the Reporting Status table column on the Invalid Submissions tab.	N	Y On the Invalid Submissions tab
Rejected	N	On the Invalid Submissions tab
Rejected After Resubmission	Shown after you changed some details about a transaction previously marked by AEAT as correct or partially correct and obtained new status after its resubmission.	N	On the Invalid Submissions tab

Status Type

Description

Editable Field

Shown on SII – AEAT Response Page

Pending Submission

Default value shown before you select a transaction for an SII report generation.

Pending Correction

If you change details of a transaction previously marked as correct, you can manually change its status to Pending Correction. This ensures that it will be included in the next SII report generation.

Correct

Shown after a transaction selected for the SII report generation was submitted to AEAT and its corresponding response file was uploaded to the SII – AEAT Response page.

Successful submission

On the Log History tab

Partially Correct

Unsuccessful submission

For more information about the type of error in your submission, hover over the information icon next to the status type in the Reporting Status table column on the Invalid Submissions tab.

On the Invalid Submissions tab

Rejected

On the Invalid Submissions tab

Rejected After Resubmission

Shown after you changed some details about a transaction previously marked by AEAT as correct or partially correct and obtained new status after its resubmission.

On the Invalid Submissions tab

SII Reporting Submission Status Types

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