Manually Setting a Vendor’s Password

You should allow your vendor to set their own password. For information, see Assigning a Role to a Vendor. However, if you prefer to set the initial password for your vendor manually, use the following procedure.

To manually set a vendor’s password

1. Go to Lists > Relationships > Vendors.

2. Create a new vendor or edit an existing vendor record.

3. On the Vendor page, fill in the appropriate information.

4. Enter the vendor's email address.

5. Click the Access subtab.

6. Check the Give Access box.

7. Do not check the Send New Access Notification Email box.

8. Check the Manually Assign or Change Password box.

9. Enter a password for your user. As you type, the characters are validated against the password policy criteria, and the results displayed.

   For more information, see NetSuite Password Requirements.

10. Enter the password again for verification.

11. Check the Require Password Change on Next Login box to require this vendor to change their password on their next login to NetSuite.

    On the next login, they see the Change Password page and cannot access other NetSuite pages until a new password is created and saved.

    Requiring this action protects your account from unauthorized access using generic passwords and prepares your account for an audit.

    Important:

    The Require Password Change on Next Login box never displays as checked.

    When you check this box and save the record, an internal flag is set. When the password change occurs, the flag is cleared. If you later check the box again and save the record, the internal flag is reset to require another password change.

12. In the Role column, select a role for this vendor.

    If this vendor is not a contractor, assign the Vendor Center role to share purchase order and accounts payable information with your vendor.

13. Click Add to assign the vendor this role.

14. Click Save.

15. Next, tell your vendors to go to www.netsuite.com and log in with the email address and the password you entered on the vendor's record. Do not send the vendor the password by email.

Related Topics

• Enabling the Vendor Access Feature
• The Vendor Center Role
• Assigning a Role to a Vendor
• Giving Vendors Access to Time Tracking
• Vendor Records for 1099 Contractors
• Vendor Credit Limits
• Associating a Vendor With an Item
• Associating a Vendor With a Payroll Item
• Importing a Vendor Price List
• Preferred Transaction Delivery on Vendor Records
• The Multiple Vendors Feature
• Vendor Record Configuration

General Notices