Creating an Ad Hoc Inspection Queue With a Transaction Reference
Follow this procedure to create an ad hoc inspection queue with a transaction reference. For example, a parent or an inventory transaction.
You can inspect or reinspect an item before you receive it in inventory. For example, a purchase order of wood for moisture level.
You can also reinspect an item with different inspection criteria after rework. For example, a work order for a repainted bike.
To create an ad hoc inspection queue with a transaction reference:
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Go to Quality > Data Collection > Ad Hoc Queues > New.
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In the Ad Hoc Queue Creation Request page Queue Creation Options section, from the Queue Creation Option list, select With Transaction Reference.
By default, the inspection queue Status is set to Pending.
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Complete the Basic Requirements section:
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Select an Item to inspect.
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Select a preferred quality Specification.
Alternatively, you can select New to add a new quality specification.
For more information, see Quality Specifications.
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Select an inspection Location.
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Select the employee name Assigned To to this inspection queue.
An email notification is generated and sent to the employee when the inspection queue is generated by assigning an employee.
The employee name is also displayed in the Quality Specification Context Assigned To column.
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In the Transaction Options section, select a Transaction Type:
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Parent Transaction – to generate an inspection with reference to a non-inventory transaction.
For example, purchase order, sales order, transfer order, work order, vendor return authorization, return authorization, or transfer order.
Select this option to inspect or reinspect an item before you receive it in inventory.
Note:NetSuite creates an inspection queue for the total quantity of the parent transaction. It does not consider the produced or received quantity.
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Inventory Transaction – to generate an inspection with reference to an inventory transaction.
For example, item receipt, item fulfillment, work order completion, or assembly build.
Select this option to reinspect a completed item receipt or an item with different inspection criteria after rework.
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Select a Parent Transaction Type or an Inventory Transaction Type to reference from the list.
The following table describes the Parent Transaction Type that Quality Management references to generate the inspection queue for a specific Inventory Transaction Type.
Parent Transaction Type
Inventory Transaction Type
Purchase Order
Item Receipt
Sales Order
Item Fulfillment
Work Order
Assembly Build
Work Order Completion
Vendor Return Authorization
Item Fulfillment
Return Authorization
Item Receipt
Transfer Order
Item Fulfillment (generated at the source location when the item is shipped)
Item Receipt (generated at the destination location when the item is received)
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Enter the parent or inventory transaction type’s Document Number.
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(Optional) To reference the lot or serial number for tablet inspection, enter an incoming or a supplier lot or serial number in the Reference Lot/Serial Number field.
This field is available if you select Purchase Order, Work Order, or Return Authorization as the Parent Transaction Type.
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Click Save.
After you save the record, NetSuite creates the ad hoc inspection queue and sets its Status to Complete.
To view the updated status, refresh the Ad Hoc Queue Creation Request record. You can then report the inspection queue in the tablet interface.
If the status of your inspection queue is Error, see Viewing an Ad Hoc Inspection Queue Error Message.
Tip:To view the Status and Queue ID columns for your list of ad hoc inspection queues, go to Quality > Data Collection > Ad Hoc Queues.