1. Country-Specific Features
  2. Brazil Help Topics
  3. Brazil-specific SuiteApps
  4. Brazil Reports
  5. Statutory Reports for Brazil
  6. Generating SPED Files

Generating SPED Files

Note:

To access the Brazil Reports documentation in Brazilian Portuguese (Português do Brasil), see Brazil Reports.

With Brazil Reports, you can generate several statutory reports standardized by Sistema Público de Escrituração Digital (SPED).

The following SPED files you generate in NetSuite are ready for submission to the federal government:

To generate and send the EFD-Reinf, see Generating and Sending the EFD-Reinf.

To generate a SPED file:

  1. Go to Reports > Brazil Reports > SPED Files > New.

  2. In the File Type field, select the type of SPED file you want to generate.

  3. In the Subsidiary field, select the subsidiary for which you want to generate the file.

  4. In the File Layout field, select the layout of you want for the file.

    For more information about the file layouts provided by the Brazil Reports SuiteApps, see Available Statutory Reports for Brazil.

  5. If you're generating an EFD Contribuições or EFD ICMS IPI file, in the Accountant field, select the contact of one or more accountants who are responsible for the information in the file.

  6. In the Start Date field, select the start date for the period the file covers.

  7. In the End Date field, select the end date for the period the file covers.

  8. If you're generating an EFD ICMS IPI file and need to report an inventory of your stock, in the Reason for Inventory field, select the reason for reporting the inventory.

  9. If you selected a reason for inventory, in the End Date for Inventory field, select the end date for the inventory of your company's stock.

  10. If you're generating ECD or ECF files, click the Signers subtab.

    1. In the Signer column, select a signer for the file.

      This field displays contact records. For more information about setting up contacts for Brazil, see Setting Up Contacts for Brazil.

    2. In the Signer Qualification column, select the signer's qualification according to the SPED system.

    3. If the signer qualification is 900 -Contador, in the Accountant License Number column, enter the accountant's Conselho Regional de Contabilidade (CRC) number.

    4. If the signer qualification is 900 -Contador and you're generating an ECD file, do the following:

      1. In the Issuing State of the License column, select the state of the CRC that issued the accountant's license.

      2. In the Accountant Regularity Certificate column, enter the number of the accountant's professional regularity certificate.

        The professional regularity certificate attests the accountant's compliance with their CRC. Enter the number in the following format: State acronym/Year/Number. For example, AC/0000/00000000. There's no length limit.

      3. In the Certificate Expiration Date column, enter the date on which the accountant's regularity certificate expires.

    5. If you want to list the signer as the legal representative in the SPED file, check the Legal Representative box.

    6. Click Add.

      Repeat these steps to add more signers.

  11. Click Save.

    NetSuite saves the record and displays it in view mode.

  12. If you have full multi-book accounting enabled in your account, and you're generating an ECD, ECF, or EFD Contribuições file, click the Parameters subtab.

    1. In the Accounting Book field, select the accounting book from which you want to retrieve the transactions to include in the SPED file.

    2. Click Save.

      NetSuite saves the record and displays it in view mode.

  13. Click Generate File.

    NetSuite starts generating the SPED file. You can verify the progress in the Status field.

  14. Refresh the page to update the Status field.

  15. If the status is Completed, in the File field, click Download to save the file to your device.

  16. If the status is Failed, in the Generation Details field, review the error message.

    Depending on the error, you may need to edit your transaction records and generate the SPED file again.

Tip:

You can leverage other reports to review the following SPED files:

  • ECD – Brazilian general ledger and general journal.

  • ECF – Brazilian income statement and balance sheet.

  • EFD ICMS IPI – Inbound and outbound goods fiscal books.

For more information, see Generating Country Tax Reports for Brazil.

Related Topics

General Notices