Displaying BIR-Required Details
The generated PDF or HTML file includes details and layout prescribed by the BIR. These details primarily include a Tax Summary section and the document number. The document number is indicated under the document type title. The Tax Summary section lists details of the following:
-
VATable Sales
-
VAT Amount
-
VAT Exempt Sales
-
Zero-Rated Sales
Other BIR-required details, such as document validity period and invalid input tax claim for supplementary receipts or exempt transactions, are indicated in the footer of printed transactions.
The text and watermark on a document change depending on the approval status of your invoice. The following lists the type of printout and the additional text or watermark placed on the document.
-
Pending Approval - When you print a transaction that is pending approval, a 'Pending Approval' text and 'DRAFT' watermark are added to the body of the document.
-
Approved - When you print an approved transaction, the 'Pending Approval' text and 'DRAFT' watermark are removed. The names entered in the approver field will be indicated in the printout of the documents.
-
Reprint - When you reprint an approved document, 'REPRINT' will be indicated below the document type.
In compliance with BIR regulations, the SuiteApp keeps track of originals and reprints of Philippines transactions. An original document can be a PDF or HTML printout or an email attachment. If you recreate the same transaction using a different document format, it's also considered a reprint. For example, if your preference is set to email transaction forms, the first invoice created and sent to your email is considered the original. When you print a PDF version of the same invoice, 'REPRINT' will be indicated below the document type.