Printing Philippines Localization Transactions

To print invoices using Philippines templates, you need your transaction forms configured for Philippines Invoicing. For more information, see Philippines Localization.

For information about how to print invoices, see Printing an Invoice.

Changing the Printing Preference

Philippines Invoicing documents can be generated in PDF or HTML format. Depending on your preference, transactions can be created as a printout for immediate printing or sent to your email as an attachment. The following section lists preferences that affect how your document is created:

• Transaction Form Printing Preferences

• Personal Preferences for Transactions

• Setting Printing and Fax Preferences

• Transaction System Information and Communication Subtabs

You can choose to override set preferences on a transaction record by clicking actions such as Save and Print or Save and Email.

Displaying BIR-Required Details

The generated PDF or HTML file will have details and layout prescribed by the Bureau of Internal Revenue (BIR). Details primarily include a Tax Summary section and the document number. The document number is indicated under the document type title. The Tax Summary section lists details of the following:

• VATable Sales

• VAT Amount

• VAT Exempt Sales

• Zero-Rated Sales

Other BIR-required details such as document validity period and invalid input tax claim for supplementary receipts or exempt transaction are indicated in the footer of printed transactions.

The text and watermark on a document changes depending on the approval status of your invoice. The following lists the type of printout and the additional text or watermark placed on the document.

• Pending Approval - When you print a transaction that is pending approval, a ‘Pending Approval’ text and ‘DRAFT’ watermark is added to the body of the document.

• Approved - When you print an approved transaction, the ‘Pending Approval’ text and ‘DRAFT’ watermark are removed. The names entered in the approver field will be indicated in the printout of the documents.

• Reprint - When you reprint an approved document, ‘REPRINT’ will be indicated below the document type.

In compliance with BIR regulations, the SuiteApp keeps track of originals and reprints of Philippines transactions. An original document can be a PDF or HTML printout or an email attachment. If you recreate the same transaction using a different document format, it is also considered a reprint. For example, if your preference is set to email transaction forms, the first invoice created and sent to your email is considered the original. When you print a PDF version of the same invoice, ‘REPRINT’ will be indicated below the document type.

The following table lists sample PDF files of Sales Invoices and their corresponding Transaction Status.

Invoice Type	Transaction Status	PDF Sample
Sales Invoice	Pending Approval in PDF
Sales Invoice	Pending Approval in HTML
Sales Invoice	Approved
Sales Invoice	Approved (Reprint)
Collection Receipt	Approved

Related Topics

• Philippines Localization
• Philippines Localization Setup
• Printing an Invoice
• Transaction Form Printing Preferences

General Notices