Feature-Specific, System-Generated Accounts

When you enable some features, the system automatically generates an account specific to those features. Most system-generated accounts can only be activated and inactivated by the system.

If your chart of accounts already includes an account named the same as a system-generated account, “(system)” is added to the system-generated account name. For example, you have created an account with the account type Accounts Receivable. Your account is named Unbilled Receivable. Then you enable the Advanced Revenue Management feature, which generates a system account. The system account is named Unbilled Receivable (System) and has the account type Unbilled Receivable. The system-generated account is used for unbilled receivable reclassification.

This topic includes two tables:

• Features and Their System-Generated Accounts

• Accounts Whose Activation Is Controlled by the System

Features and Their System-Generated Accounts

The following table lists features and their respective system-generated accounts.

Feature	System-Generated Account
A/P (Payable)	Accounts Payable Note: Depending on your NetSuite Edition, the account may be named Acct Pay. When this feature is enabled for the first time, the Accounts Payable (AcctPay) account is created. However, this account is not inactivated or reactivated if the feature check box is cleared and then checked again.
A/R (Receivable)	Accounts Receivable Note: Depending on your NetSuite Edition, the account may be named Acct Rec. When this feature is enabled for the first time, the Accounts Receivable (AcctRec) account is created. However, this account is not inactivated or reactivated if the feature check box is cleared and then checked again. Customer Deposits (CustDep) Customer Deposits is not activated by the A/R (Receivable) or any other feature.
Accounting	Undeposited Funds Refunds Payable Note: If you are using NetSuite Canadian Edition, you also have Payable and Expenses accounts. In addition, the Tax (Tax) account is activated or inactivated when this feature is enabled or when the feature check box is cleared. If you are using NetSuite (U.S.), you have the additional Sales Tax Payable account.
Advanced Receiving	Accrued Purchases
Advanced Revenue Management	Deferred Revenue Deferred Revenue Clearing Revenue Arrangement (non-posting) Unbilled Receivable Note: When the Expand Account Lists accounting preference is enabled, these accounts may appear in other account lists. Do not select the Unbilled Receivable or the Deferred Revenue Clearing account from lists. All debits and credits to these account must be system-generated. Deferred Expense is generated when the accounting preference Enable Advanced Cost Amortization is checked.
Amortization	Deferred Expense Accumulated Depreciation
Automated Intercompany Management	CTA Elimination Note: This account is system-generated after a qualifying transaction. For example, a user must first run the Elimination process so that an Elimination Journal Entry is created that uses this account.
Credit Card Payments and Customer Access	Unapproved Customer Payments
Direct Deposit	Failed ACH Transactions (FailedACH)
Employee Commissions, Partner Commissions/Royalties	Commissions Payable
Estimates	Estimates
Expense Reports	Unapproved Expense Reports Advances Paid Accounts Payable When this feature is enabled for the first time, the Accounts Payable (AcctPay) account is created. However, this account is not inactivated or reactivated if the feature check box is cleared and then checked again.
Intercompany Framework	IC Netting Clearing Account
Intercompany Time and Expense	If you enabled this feature after April 2014, when you created a qualifying journal entry the system created a single Intercompany Clearing Account of the Type: Other Current Asset. The account was set to the Root Subsidiary and included all child subsidiaries. Adjustment journal entries correctly posted to this new account, and no other currency-locked Intercompany Clearing Accounts were created. If you enabled this feature prior to April 2014, when you created a new adjustment journal entry the system created a new Intercompany Clearing Account (no currency), which became the parent of all other existing clearing accounts. New adjustment journal entries use this parent account, and the existing currency-locked Intercompany Clearing Account remained intact. Note: If you edit a transaction that originally posted to the existing currency-locked Intercompany Clearing Account, the GL Impact of that transaction affects that account.
Inbound Shipment Management	External Inventory In Transit (InvInTransitExt) This account is activated or inactivated when the feature is enabled, or when the feature check box is cleared.
Intercompany Framework	Netting Clearing Account NetSuite uses this account when you create netting settlements. It is an other current asset type account, and is associated with all subsidiaries. NetSuite balances this account to zero after each netting. NetSuite also balances this account at the consolidated subsidiary level.
Inventory	Inventory Asset Cost Of Goods Sold
Job Costing and Project Budgeting	Direct Labor (DirectLabor) Indirect Labor (IndirectLabor) Job Cost Variance (JobCostVariance) These accounts are activated or inactivated when these features are enabled, or when the respective feature check boxes are cleared.
Multi-Location Inventory	Transfer Orders Inventory In Transit
Multiple Currencies	After qualifying revaluation transactions, the system generates the Realized Gain/Loss, Unrealized Gain/Loss, Unrealized Matching Gain/Loss, Rounding Gain/Loss accounts. Note: Depending on the year in which your NetSuite account was established, you may also have the Exchange Rate Variance account.
Opportunities	Opportunities
Payroll	Payroll Adjustments
Payroll Service	Failed ACH Transactions (FailedACH) This account is activated or inactivated when the feature is enabled, or when the feature check box is cleared.
Purchase Orders	Purchase Orders
Requisitions	Requisitions
Return Authorizations	Return Authorizations
Revenue Commitments	Unbilled Receivables Note: When the Expand Account Lists account preference is enabled, this account may appear in other account lists. Do not select the Unbilled Receivable account from lists. All debits and credits to this account must be system-generated.
Sales Orders	Sales Orders
Split Tender	Customer Payment Authorizations (CustAuth) This account is activated or inactivated when this feature is enabled, or when the feature check box is cleared.
Vendor Return Authorizations	Vendor Return Authorizations Purchases Returned Not Credited
Work Orders	Work Orders

Accounts Whose Activation Is Controlled by the System

Activation and inactivation of system-generated accounts is handled automatically by the NetSuite system. The following accounts cannot be inactivated from the Account page:

Account Name	Special Account Type
Accumulated Depreciation	AccumDeprec
Advances Paid	AdvPaid
Commissions Payable	CommPay
Cost of Goods Sold	COGS
Cumulative Translation Adjustment-Elimination	CTA-E
Customer Payment Authorizations	CustAuth
Deferred Expense	DeferExpense
Deferred Revenue	DeferRevenue
Deferred Revenue Clearing	DefRevClearing
Direct Labor	DirectLabor
Estimates	Estimate
Exchange Rate Variance	FxRateVariance
External Inventory in Transit	InvInTransitExt
Failed ACH Transactions	FailedACH
Indirect Labor	IndirectLabor
Inventory	InvtAsset
Inventory In Transit	InvInTransit
Inventory Received Not Billed	RecvNotBill
Inventory Returned Not Credited	RtnNotCredit
Job Cost Variance	JobCostVariance
Opportunities	Opprtnty
Payroll Adjustments	PayAdjst
PST Expenses ON	PSTExp
PST Payable ON	PSTPay
Purchase Orders	PurchOrd
Realized Gain/Loss	RealizedERV
Refunds Payable	RefundPay
Requisitions	PurchReq
Return Authorizations	RtnAuth
Revenue Arrangement	RevArrng
Rounding Gain/Loss	RndERV
Sales Orders	SalesOrd
Sales Taxes Payable	SalesTaxPay
tax accounts - various names	Tax
Transfer Orders	TrnfrOrd
Unapproved Customer Payments	UnappvPymt
Unapproved Expense Reports	UnappvExpRept
Unbilled Receivable	UnbilledRec
Undeposited Funds	UndepFunds
Unrealized Gain/Loss	UnrERV
Unrealized Matching Gain/Loss	MatchingUnrERV
Vendor Return Authorizations	VendAuth
Work Orders	WorkOrd

Related Topics:

Chart of Account Numbering

Creating Accounts

Account Types

Entering Opening Balances

Setting Up Historical Balances in OneWorld

Viewing the Chart of Accounts

Making Changes to Accounts

Chart of Accounts Management

General Notices