Affordable Care Act (ACA) Reporting

If you are an Applicable Large Employer (ALE) in the United States, you must comply with Affordable Care Act (ACA) reporting requirements. The ACA Reporting SuiteApp lets you set up and track the health coverage offered to full-time employees. Then, electronically file the required health care coverage forms (1094–C and 1095–C) to the Internal Revenue Service (IRS).

ACA reporting is required for ALEs, which are employers that have 50 or more full-time or full-time-equivalent employees. Employees are considered full-time if they work on average at least 30 hours per week, or 130 hours per month.

The SuiteApp lets you record and track employee health care information throughout the year as employees are hired, pass probation periods, and are offered coverage. At year end, you review and adjust the information as needed, before printing and distributing forms to employees and filing forms electronically with the IRS.

For more information about ACA reporting requirements, go to https://www.irs.gov/instructions/i109495c.

The 2021 version of the ACA SuiteApp introduces two additional offer of coverage plans: 1T and 1U. For more information, see Assigning an ACA Offer of Coverage Plan to an Employee. For more information about coverage codes, visit https://www.irs.gov/instructions/i109495c.

Important:

For the 2023 reporting year, the deadline for filing is January 4, 2024.

ACA Reporting SuiteApp Features

The ACA Reporting SuiteApp enables you to do the following:

• View average hours of employment by employees for the specified measurement periods to assist in determining full-time equivalent status.

• Specify health coverage plans offered to groups of full-time employees at once, or to individuals as they become eligible.

• Review the information to be submitted to the IRS on the 1094–C and 1095–C forms. Use individual previews for each form, and a detailed report.

• Transmit the ACA information to process the electronic IRS filing, and print and distribute the forms to employees.

The following topics provide details about the ACA filing process:

• Setting up the ACA Reporting SuiteApp

• ACA Pre-Filing

• ACA Filing

• Updating Employee Records for ACA

• Assigning an ACA Offer of Coverage Plan to an Employee

• Adding Covered Individuals to an Employee

• Adding Safe Harbor Codes to an Employee

• Excluding an Employee from ACA Reporting

• State-Specific ACA Reporting (DC, NJ, CA, RI)

• Viewing ACA Filing History

Related Topics

• Workplace Incident Tracking
• Government-Issued ID Tracking
• Benefits Tracking
• Workforce Case Interaction
• Compliance

General Notices