Required Subsidiary Settings

Setting Spain as the Country of Your Subsidiary

To be able to use the features of the Spain Localization SuiteApp, you need to set the country of your subsidiary to Spain. That is because the Localization Assistant SuiteApp that you are required to install determines the localization context based on the country associated with your subsidiary.

For more information about localization contexts, see Determining the Localization Context.

To set your subsidiary's country:

1. Go to Setup > Company > Subsidiaries.

2. Click Edit next to the subsidiary, for which you want to set the country. If you are creating a new subsidiary, click the New Subsidiary button instead.

3. In the Country field on the Subsidiary page, select Spain from the list.

4. Click Save.

Adding a Nexus to Your Spanish Subsidiary

Adding a nexus to your Spanish subsidiary is a required step before you can start using any of the features of the Spain Localization SuiteApp.

For more information, see Adding or Removing Nexuses from a Subsidiary

Setting the Tax Registration Number for Your Spanish Subsidiary

A tax registration number is a numerical ID that you need to be able to do any procedures that have relevance for the Spanish Tax Administration Agency. Therefore, filling the Tax Reg. Number field for your subsidiary is a required step. Doing so enables you to generate Spain VAT reports in the Spain Localization SuiteApp. For a compliant tax registration number, you can fill out one of the two following values:

• VAT number

• NIF (Tax Identification Number)

To set the tax registration number for your subsidiary:

1. Go to Setup > Company > Subsidiaries.

2. From the list, click on the subsidiary, for which you want to set the tax registration number.

3. On the Subsidiary page, click Edit.

4. On the Tax Registrations subtab, click on the alphanumeric value under Tax Reg. Number table column header. Clicking activates the editing mode of the table and allows you to fill out the NIF/VAT number value.

5. Fill in a valid NIF/VAT number that contains at least 9 alphanumeric characters. The system applies the following logic when sourcing the number for a report generation:

   • If the number has an ES prefix matching the associated Country field, the system omits it.

   • If the number has a different prefix or does not have a prefix, the system sources the whole value.

   Note:

   Make sure you verify the start day of your tax registration number's validity. It should start on the first day of a quarter for quarterly report generation or on the first day of a month for monthly report generation.

6. Click OK.

7. Click Save.

Note:

If there are multiple valid tax registration numbers for your selected report generation time period, the generation uses the latest valid number. You can also adjust the validity of your tax registration number on the Subsidiary page.

Setting the Contact Information for Your Spanish Subsidiary

As required by Spanish law, you need to provide contact information about your Spanish subsidiaries. Your subsidiary's address is also important for the SuiteTax Engine to determine tax transaction types and calculate tax for your transactions. For more information, see Tax Code Lookup Logic for VAT Countries.

Follow the procedure below and enter the information about the address and phone number of your subsidiaries.

To set the contact information:

1. Go to Setup > Company > Subsidiaries.

2. From the list, click on Edit next to the subsidiary, for which you want to set the contact information.

3. Click Edit next to the Address field on the Addresses subtab.

4. In the popup window, fill out all address-related fields with the contact information of your subsidiary.

   Note:

   The address-related fields can also include words and letters with special characters and accent marks.

5. In the Phone field, fill in the telephone number of your subsidiary. The number must contain 9 numeric characters.

6. Click OK.

7. Click Save.

Setting the Name for Your Spanish Subsidiary

Follow the procedure below to set the name for your Spanish subsidiary.

To set the subsidiary name:

1. Go to Setup > Company > Subsidiaries.

2. From the list, click on Edit next to the subsidiary, for which you want to set the name.

3. In the Legal Name field, set the name for your subsidiary that complies with the following conditions:

   • For Modelo 303 report generation, it does not exceed the maximum limit of 80 characters.

   • For Modelo 349 report generation, it does not exceed the maximum limit of 40 characters.

   • For Modelo 390 report generation, it does not exceed the maximum limit of 60 characters.

   Note:

   If you decide to only set the Name field and leave the Legal Name field empty, the Name field must be compliant with these conditions.

   Note:

   The name fields can also include words and letters with special characters and accent marks.

4. Click Save.

Setting Activities for Your Spanish Subsidiary

In the Spain Localization SuiteApp, you are able to set the main activity and other activities of your Spanish subsidiary. Setting the main activity of your subsidiary is required in the following cases:

• Modelo 390 report generation.

• Modelo 303 report generation if the following is true:

  • You are generating a report for the last period (12th month or 4th quarter).

  • You are exempt from the annual summary VAT statement – Modelo 390.

To set activities for your subsidiary:

1. Go to Setup > Company > Subsidiaries.

2. From the list, click on the subsidiary, for which you want to set the activities.

3. On the Subsidiary page, click Edit.

4. On the Activity subtab, select Main Activity and Other Activities from the popup lists that are available on these subtabs. While setting the main activity is required in the cases described above, setting other activities is always optional.

   Note:

   Select activities based on the IAE number (Impuesto de Actividades Económicas), not the CNAE number (Clasificación Nacional de Actividades Económicas). You can find the list of IAE activity numbers in your AEAT online account or through an IAE search feature offered by AEAT.

   You can also search activity types in these lists by their Activity Name, Activity Code or Epigraph. To do so, include % before typing your searched keyword.

   Note:

   Mind the following conditions when setting activities for your subsidiary:

   • To be able to select items in the Other Activities popup list, you must first select an activity in the Main Activity popup list. Make sure you select your main activity before selecting other activities.

   • You cannot select the same activity type in both Main Activity and Other Activities popup lists.

   • You cannot select the same activity type in the Other Activities popup list multiple times.

5. Click Save.

Setting Your Subsidiary Currency to EUR

Setting a currency for your Spanish subsidiary is only possible at the point of the subsidiary's creation. Follow the procedure below to set the subsidiary currency.

To set the subsidiary currency:

1. Go to Setup > Company > Subsidiaries.

2. On the Subsidiaries page, click on New Subsidiary.

3. In the Currency menu, select EUR.

4. After you finish setting values for the other necessary fields, click Save.

Related Topics

Required Setup for Using the Spain Localization SuiteApp

Prerequisites for Installing the Spain Localization SuiteApp

Installing the Spain Localization SuiteApp

Roles with Access to Spain Localization Features

Spain Localization Overview

General Notices