1. Country-Specific Features
  2. Spain Help Topics
  3. Spain-Specific SuiteApps
  4. Spain Localization
  5. Required Setup for Using the Spain Localization SuiteApp
  6. Required Subsidiary Settings

Required Subsidiary Settings

Setting Spain as the Country of Your Subsidiary

To use the features in the Spain Localization SuiteApp, you need to set your subsidiary's country to Spain. That's because the Localization Assistant SuiteApp that you need to install determines the localization context based on your subsidiary's country.

For more information about localization contexts, see Determining the Localization Context.

To set your subsidiary's country:

  1. Go to Setup > Company > Subsidiaries.

  2. Click Edit next to the subsidiary, for which you want to set the country. If you're creating a new subsidiary, click the New Subsidiary button instead.

  3. In the Country field on the Subsidiary page, select Spain from the list.

  4. Click Save.

Adding a Nexus to Your Spanish Subsidiary

You must add a nexus to your Spanish subsidiary before you can use any features of the Spain Localization SuiteApp.

For more information, see Adding or Removing Nexuses from a Subsidiary

Setting the Tax Registration Number for Your Spanish Subsidiary

You need a tax registration number, which is a numerical ID, to handle any procedures with the Spanish Tax Administration Agency. Therefore, you're required to fill the Tax Reg. Number field for your subsidiary. This allows you to generate Spain VAT reports in the Spain Localization SuiteApp. To be compliant, you can enter either of the two following values for the tax registration number:

  • VAT number

  • NIF (Tax Identification Number)

To set the tax registration number for your subsidiary:

  1. Go to Setup > Company > Subsidiaries.

  2. From the list, click on the subsidiary, for which you want to set the tax registration number.

  3. On the Subsidiary page, click Edit.

  4. On the Tax Registrations subtab, click on the alphanumeric value under Tax Reg. Number table column header. Clicking activates the editing mode of the table and allows you to enter the NIF/VAT number value.

  5. Fill in a valid NIF/VAT number that contains at least 9 alphanumeric characters. The system applies the following logic when sourcing the number for a report generation:

    • If the number has an ES prefix matching the associated Country field, the system omits it.

    • If the number has a different prefix or doesn't have a prefix, the system sources the whole value.

    Note:

    Make sure you check the start day of your tax registration number's validity. It should start on the first day of a quarter for quarterly reports, or on the first day of a month for monthly reports.

  6. Click OK.

  7. Click Save.

Note:

If there are multiple valid tax registration numbers for your chosen report period, the system uses the latest valid number. You can also change your tax registration number's validity on the Subsidiary page.

Setting the Contact Information for Your Spanish Subsidiary

As required by Spanish law, you need to provide contact information about your Spanish subsidiaries. Your subsidiary's address is also helps the SuiteTax Engine figure out tax transaction types and calculate tax for your transactions. For more information, see Tax Code Lookup Logic for VAT Countries.

Follow the procedure below and enter the information about the address and phone number of your subsidiaries.

To set the contact information:

  1. Go to Setup > Company > Subsidiaries.

  2. From the list, click on Edit next to the subsidiary, for which you want to set the contact information.

  3. Click Edit next to the Address field on the Addresses subtab.

  4. In the popup window, fill out all address-related fields with the contact information of your subsidiary.

    Note:

    The address-related fields can also include words and letters with special characters and accent marks.

  5. In the Phone field, fill in the telephone number of your subsidiary. The number must contain 9 numeric characters.

  6. Click OK.

  7. Click Save.

Setting the Name for Your Spanish Subsidiary

Follow the procedure below to set the name for your Spanish subsidiary.

To set the subsidiary name:

  1. Go to Setup > Company > Subsidiaries.

  2. From the list, click on Edit next to the subsidiary, for which you want to set the name.

  3. In the Legal Name field, set the name for your subsidiary that complies with the following conditions:

    • For Modelo 303, the name can't be longer than 80 characters.

    • For Modelo 349, the name can't be longer than 40 characters.

    • For Modelo 390, the name can't be longer than 60 characters.

    Note:

    If you choose to set only the Name field and leave the Legal Name field empty, make sure the Name field meets these conditions.

    Note:

    Name fields can also include words and letters with special characters and accent marks.

  4. Click Save.

Setting Activities for Your Spanish Subsidiary

In the Spain Localization SuiteApp, you can set the main activity and other activities of your Spanish subsidiary. You need to set your subsidiary's main activity in these cases:

  • Modelo 390 report generation.

  • Modelo 303 report generation if the following is true:

    • You're generating a report for the last period (the 12th month or 4th quarter).

    • You're exempt from the annual summary VAT statement – Modelo 390.

To set activities for your subsidiary:

  1. Go to Setup > Company > Subsidiaries.

  2. From the list, click on the subsidiary, for which you want to set the activities.

  3. On the Subsidiary page, click Edit.

  4. On the Activity subtab, select Main Activity and Other Activities from the popup lists on these subtabs. While setting the main activity is required in the cases above, setting other activities is always optional.

    Note:

    Select activities based on the IAE number (Impuesto de Actividades Económicas), not the CNAE number (Clasificación Nacional de Actividades Económicas). You can find the list of IAE activity numbers in your AEAT online account or through an IAE search feature offered by AEAT.

    You can also search activity types in these lists by Activity Name, Activity Code or Epigraph. Simply add % before the keyword you're searching for.

    Note:

    Keep these conditions in mind when setting activities for your subsidiary:

    • To select items in the Other Activities list, you must first select an activity in the Main Activity list. Make sure you've selected your main activity before selecting other activities.

    • You can't select the same activity type in both Main Activity and Other Activities lists.

    • You can't select the same activity type in the Other Activities list multiple times.

  5. Click Save.

Setting Your Subsidiary Currency to EUR

Setting a currency for your Spanish subsidiary is only possible at the point of the subsidiary's creation. Follow the procedure below to set the subsidiary currency.

To set the subsidiary currency:

  1. Go to Setup > Company > Subsidiaries.

  2. On the Subsidiaries page, click on New Subsidiary.

  3. In the Currency menu, select EUR.

  4. After you finish setting values for the other necessary fields, click Save.

Related Topics

General Notices