1. Accounting
  2. Banking
  3. Intelligent Payment Automation
  4. Payment Dashboard

Payment Dashboard

The Payment Dashboard shows payment activity and provides access to key areas for processing and tracking payments.

From the Payment Dashboard, you can:

Important:

Rejected applications or subsidiaries deactivated by BILL cannot access the dashboard. For more information, see Viewing Rejected Subsidiaries.

If you use multiple subsidiaries, complete the following tasks for each subsidiary to view the Payment Dashboard:

  1. Set up subsidiaries for Intelligent Payment Automation. See Multi-Subsidiary Support.

  2. Assign employees to subsidiaries. See Assigning a Subsidiary to an Employee.

Bookmarking Payment Dashboard Pages

You can save the following Intelligent Payment Automation pages as browser bookmarks and return directly to the saved page:

  • Payment Dashboard

  • Payment Processing

    • Payables

    • Payment Runs

    • Payments to Submit

  • Payments and Vendors pages

  • Settings

    • Preferences

    • Bank Accounts

    • Payment Run Approval Routing

  • Documents and Statements

If you open a bookmark without an active NetSuite session, log in when prompted. After successful authentication, NetSuite opens the saved page.

For OneWorld accounts, a bookmark includes the subsidiary context, so the page opens for the correct subsidiary. You can save a separate bookmark for each subsidiary and page you use.

Note:

Your existing role, page permissions, and subsidiary access still apply to bookmarked pages. If you don't have access, or you don't have the required permission for a subsidiary, NetSuite displays the an error message.

Viewing the Payment Dashboard

From the Payment Dashboard, you can open the Payments or Vendors page for any subsidiary that you have access to.

Note:

By default, the Administrator, Payment Manager, and Payment Clerk roles have preconfigured permissions to access the dashboard. For standard or custom roles and permission requirements, see Setting Up Intelligent Payment Automation Roles and Permissions.

To view the Payment Dashboard:

  1. Go to Payment Automation > Payment Dashboard > View.

  2. Do one of the following:

    • If you use Oneworld:

      1. The first time you access Intelligent Payment Automation, the Sign Up page opens. Click Start to begin the setup.

      2. On subsequent access, the Subsidiary Dashboard opens directly.

      3. Click Enabled.

      4. In the Actions column, click View for the subsidiary.

      The Payment Dashboard opens for the selected subsidiary.

    • If you do not use OneWorld:

      If setup is complete, the Payment Dashboard opens directly. If setup is not complete, the Sign Up page opens. Click Start Setup to begin setup.

  3. If you use OneWorld, you can switch subsidiaries from the Payment Dashboard. At the top of the left panel, click the current subsidiary name. Then, select another subsidiary that you can access from the list.

Dashboard Portlets

The Payment Dashboard includes the following portlets:

Recommendations Portlet

The Recommendations portlet appears when actions are required. Depending on the status of your setup, you can do any of the following:

  • Link Bank Accounts

  • Verify Deposit

    • Administrators or Payment Managers can click Verify Deposit

    • Note:

      Only the user who added a bank account manually can verify the deposit.

    • Payment Clerks can only view notifications when a bank account needs to be verified.

    For more information, see Deposit Verification.

  • Map GL Account

    Click Map GL Bank Account to link the account to a GL account.

  • Make Your First Payment

    • Administrators or Payment Managers can click Notify AP Clerk to send a reminder make the first payment.

    • Payment Clerks can click Pay Bills to initiate the first payment.

      For more information, see Paying a Single Vendor Through BILL.

  • Set Up Preferences

    Payment Clerks and Payment Managers can configure automatic recording of BILL transaction fees. This recommendation appears when automatic transaction fee recording is not configured.

Payables Portlet

The Payables portlet shows outstanding bills:

  • Due in 7 days

  • Due in more than 7 days

  • Overdue

It also shows the Total Bill balance of the outstanding bills.

Click a status to view bills and initiate payments. Click Pay Bills to view all bills.

Reminders Portlet

The Reminders portlet shows payment-related tasks. Depending on your role and approval level, you can view:

  • Payments Pending Approval

  • Payment Runs Pending for Approval

  • Outstanding Checks

  • Payments to Submit

Click a link to open the related records or transactions.

Bank Accounts Portlet

The Bank Accounts portlet shows all the bank accounts linked to BILL, including unverified bank accounts.

If you are an Administrators or Payment Manager, you can:

  • Manage Bank Accounts - Open the Bank Accounts page to add, edit, or delete accounts. For instructions, see Managing Bank Accounts.

  • Verify Deposit - Verify deposits for manually linked accounts. For instructions, see Deposit Verification.

  • Map GL Account - Map a bank account to a NetSuite GL account. For instructions, see Mapping GL Bank Accounts.

Account Register Portlet

The Account Register portlet shows the ledger balance for the GL account mapped to a bank account.

To view or filter the details:

  • In the Bank Account filter, select a bank account.

    The system shows the balance and transactions for the past month.

  • (Optional) In the Date filter, enter a start date and end date.

To view details:

  • In the Payee column, click a vendor name to open the vendor record.

  • In the Number column, click a document number to open the Bill Payment page.

Related Topics

General Notices