1. Employee Management
  2. Payroll
  3. SuitePeople U.S. Payroll
  4. Payroll Setup
  5. Payroll Setup for Employees
  6. Medical Insurance Information for New Hire Reporting

Medical Insurance Information for New Hire Reporting

If you use SuitePeople U.S. Payroll to pay your employees, NetSuite reports any new hires to the appropriate state agencies when employees join your company.

You can specify medical insurance information for your employees so that this information is also reported.

New hire reporting requirements can vary by state, so make sure that you confirm the compliance needs for the states where you have employees.

Note:

These fields are used for new hire reporting only. They are not related to any employee benefits management. These fields are only available for SuitePeople U.S. Payroll customers.

Note:

If you are using Advanced Employee Permissions, access to these fields is included for roles that have at least one of these permissions:

  • Employee Record Full Permission

  • Employee Administration Permission

  • Employee Medical Insurance (a new AEP permission introduced for medical insurance)

If you are not using AEP, then access to these fields is included in the Employees permission at View, Edit, or Full access.

To enter medical insurance information for an employee:

  1. Go to Lists > Employees > Employees.

  2. For a new employee, click New Employee. For an existing employee, click Edit beside the employee’s name.

  3. Click the Human Resources tab.

  4. Click the Medical Insurance tab.

  5. Check one or more of the following boxes, as appropriate:

    • Medical Insurance Availability: Check this box if medical insurance is available for this employee.

    • Medical Insurance Enrolled: Check this box if the employee is enrolled in medical insurance.

    • Dependent Medical Insurance Availability: Check this box if the employee has medical insurance available for any dependents.

    • Dependent Medical Insurance Enrolled: Check this box if the employee has any dependents enrolled in medical insurance coverage.

  6. To select all of the boxes, check Select All.

  7. If you have checked any of the boxes, enter the date when the employee qualifies for medical insurance for themselves or dependents in the Medical Insurance Eligibility Date field.

  8. Click Save.

After making these changes, you must update payroll information. For more information, see Updating Payroll Information.

General Notices