Creating a Singapore PEPPOL E-Invoicing Configuration Record

Use the SG PEPPOL E-Invoicing Configuration record to configure the Singapore PEPPOL-Ready e-Invoicing SuiteApp.

Before you begin, make sure you have your PEPPOL ID and API credentials. Your PEPPOL ID uniquely identifies your company, and your API credentials authenticate transmissions to the Singapore PEPPOL API.

Enter your PEPPOL ID and API key on the SG PEPPOL E-Invoicing Configuration record.

To create a Singapore PEPPOL E-Invoicing Configuration record:

1. Go to Setup > Singapore Localization > SG PEPPOL E-Invoicing Configuration > New.

2. For OneWorld accounts, select the appropriate subsidiary in the Subsidiary field.

3. In the PEPPOL ID field, enter your PEPPOL ID.

   Note:

   If the PEPPOL ID format is invalid, NetSuite displays a validation error. Use the format Country Code:Global Location Number (GLN).

4. Select an access point from the list.

5. Enter the access point credentials. You'll receive them when you register and enroll with PEPPOL. For more information, see Registering and Enrolling to PEPPOL Singapore.

   • For DataPost - In the API Key and API Secret fields, enter your API key and API secret, respectively. After you save the record, the credentials are hidden.

     Note:

     To update DataPost credentials later, check the Change Credentials box, enter the new API key and API secret, and save the record.

6. If GST InvoiceNow is enabled for your account, complete the following steps:

   1. In the User Name field, enter the user's name.

   2. In the User Email field, enter the user's email address.

   3. Verify that the GST InvoiceNow Activation Status field displays the current activation status.

7. Click Save.

8. Reopen the configuration record.

   If GST InvoiceNow is enabled for your account, the Activate GST InvoiceNow and Verify GST InvoiceNow Status buttons are available.

   1. Click Activate GST InvoiceNow.

      The GST InvoiceNow Activation Status field displays the activation status.

   2. You will receive an email with a link to the validation page, where you can validate your Corppass credentials. Successful validation completes the activation process.

   3. Click Verify GST InvoiceNow Status.

      A banner message displays the GST InvoiceNow activation status.

      Note:

      The Verify GST InvoiceNow Status button is available only when the GST InvoiceNow activation status is Successful, In Progress, or Already Exists.

      The GST InvoiceNow Message field displays messages in the following situations:

      • Error during activation

      • Error during verification

      • Error during deactivation

      • Activation, verification, or deactivation is in progress

To deactivate GST InvoiceNow, click Deactivate GST InvoiceNow. The SuiteApp displays a confirmation message. Click OK. The deactivation process requires Corppass credential validation.

After deactivation is complete, the GST InvoiceNow Message field displays the deactivation status.

Note:

If you register multiple business lines or segments with Singapore PEPPOL, create a separate SG PEPPOL E-Invoicing Configuration record for each one. Enter the corresponding PEPPOL ID and API key for each configuration record. Only one configuration record can be active at a time.

Important:

Contact the customers and vendors with whom you exchange e-documents and request their PEPPOL IDs. Then enter the PEPPOL IDs on their corresponding records in NetSuite.

After you complete this procedure, you can generate and send outbound e-documents. You can also receive inbound e-documents and convert them into sales orders, vendor bills, and vendor credits.

General Notices