1. Country-Specific Features
  2. Singapore Help Topics
  3. Singapore PEPPOL-Ready e-Invoicing
  4. Working with Inbound e-Documents Using Singapore PEPPOL-Ready e-Invoicing
  5. Importing Inbound E-Documents and Converting them to Transactions

Importing Inbound E-Documents and Converting them to Transactions

The Singapore PEPPOL-Ready e-Invoicing SuiteApp imports inbound XML e-documents from Singapore PEPPOL API by issuing GET requests. If the received inbound e-documents are valid and have no errors, they are automatically converted into the following records in NetSuite:

Important:

Before importing inbound e-documents, you must ensure the following:

  • For a single vendor, the item name in the inbound e-document must match the value in the Vendor Code/Name field on the Item record.

  • If the Multivendor feature is enabled, the same item name must match the value in the Vendor column on the Vendors subtab.

    For more information, see 'Required Vendor Code for Item Records', in Converting Inbound E-Documents into Transaction Records.

  • For inventory items, a Location must be selected on the Item record.

Note:

When importing inbound e-documents, the SuiteApp is configured by default to get only fresh inbound e-documents or those that have not been imported yet.

To import inbound e-documents from the Singapore PEPPOL API for Sales Order, Vendor Bill or Vendor Credit:

  1. Go to Setup > Singapore Localization > Import E-Documents from IMDA.

    Valid inbound e-documents without errors received by NetSuite and the SuiteApp, are automatically created into the following records:

    • Sales Order

    • Vendor Bill

    • Vendor Credit

  2. On the Map/Reduce Script Status page displayed, track the processing status of the scripts. Either SG PEPPOL eInvoice.sg Import Inbound MR or SG PEPPOL DataPost Import Inbound MR will be available based on the access point selected. Select Convert Inbound E-Document MR. When the status is set to Complete the inbound e-document has been converted into a sales order, vendor bill or vendor credit transaction.

  3. Check the new sales order, vendor bills or vendor credits by using the following navigation paths:

    • For Sales Order – Go to Transactions > Payables > Enter Sales Order> List.

    • For Vendor Bills – Go to Transactions > Payables > Enter Bills > List.

    • For Vendor Credits – Go to Transactions > Payables > Enter Vendor Credits > List.

General Notices