In-Transit Payment Statuses

After you save a vendor payment that is marked as In Transit, it can have one of the statuses detailed in the table below.

Status	Edit Allowed?	Delete Allowed?	Void Allowed?	Bill Balance Amount	Notes
Pending Approval	All	Yes	No	Decreased by payment amount	Associated non-posting transactions are recorded for bank accounts and Accounts Payable accounts. Editing and deleting are allowed because transactions have not posted to the General Ledger (GL). The setting for the In Transit box cannot be changed.
In-Transit Stage 1	Non-GL	No	No	Decreased by payment amount	Associated non-posting transactions are recorded for bank accounts and Accounts Payable accounts. Changes that affect the GL are not allowed because associated posting transactions exist that use the Vendor In-Transit Payment account and Clearing Payment accounts,
Confirmed Stage 2	Non-GL	Yes	Yes	Decreased by payment amount	Changes that affect the GL are not allowed because of the following: Associated posting transactions and reversal transactions are recorded that use the Vendor In-Transit Payment and Clearing Payment accounts. Associated posting transactions are recorded that use the Accounts Payable, Banking and Realized Gain/Loss accounts Deletion is allowed if the associated In-Transit and Confirmed transactions are dated in open periods. Voiding is allowed and reverses GL posts to the Accounts Payable, Banking and Realized Gain/Loss accounts.
Declined	Non-GL	Yes	No	Increased by payment amount	Changes that affect the GL are prevented because associated posting and reversal transactions are recorded that use the Vendor In-Transit Payment and Clearing Payment accounts. Deletion is allowed if the associated In-Transit and Confirmed transactions are dated in open periods. Voiding is not allowed because no account transactions to reverse exist for the Accounts Payable, Banking, and Realized Gain/Loss accounts. When an in-transit payment is declined, the amount of the vendor bill balance is increased by the amount of the declined payment.
Rejected	All	Yes	No	Increased by payment amount	This status is set only when using approval routing. An in-transit payment with a Rejected status cannot be edited if any vendor bills linked to the payment have an amount due of zero. All fields on the bill can be edited except the In Transit box. If all associated vendor bills have an amount due greater than zero, the In-Transit box can be cleared and fields can be edited. If a linked vendor bill has an amount due of zero, then the bill is unlinked when saved and editing is not allowed.
Void	Non-GL	Yes	No	Increased by payment amount	Fields that are non-posting and do not affect the GL can be edited. Payments with a Void status can be deleted if both the In Transit and Confirmed transactions are dated in an open period. When an in-transit payment is voided, the balance of the associated vendor bill is increased by the amount of the voided payment.

Related Topics

In-Transit Payments Setup

Setting Preferences for In-Transit Payments

Creating an In-Transit Vendor Payment Without Approval Routing

Confirming an In-Transit Payment

Declining an In-Transit Payment

In-Transit Payments with Approval Routing

Viewing In-Transit Payment Balances

In-Transit Payments

General Notices