Setting Up Company Bank Records in Mexico
Set up the bank account records that your company or subsidiaries use to send electronic bank payments.
To set up company bank details in Mexico:
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Go to Payments > Setup > Bank Details > New
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Complete the fields on the New Company Bank Details page:
Field
Description
Name
Enter a name for the bank record.
GL Bank Account
Select the GL account where the processed electronic bank payment transactions are posted.
Note:The Subsidiary and Currency fields are automatically populated when a GL Bank Account is selected. Subsidiaries are only available in NetSuite OneWorld. If a GL bank account is not available in the dropdown list, go to Setup > Accounting > Manage G/L > Chart of Accounts > New to create one. For more information, see Creating Accounts.
Legal Name
Enter your company's legal name. This is used in the electronic bank payment files.
Print Company Name
Enter the company name that should appear on email notifications of payment transactions sent to vendors.
Marked by Default
Check this box if you want the payment transactions for this bank account automatically checked when they are displayed in the Bill Payment Batches list and the Bill Payments form.
EFT Template
Select the applicable payment file format template to use for Mexico.
File Cabinet Location ID
Enter the internal ID of the folder that you created for storing payment format files. For more information, see Creating Folders in the NetSuite File Cabinet.
File Name Prefix
(Optional) Enter a prefix for the file number sequence. The prefix is attached to the beginning of each file number whenever this bank is used in creating a payment file.
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Click Save.
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Complete the additional bank detail fields.
Field
Description
Department
Select the department for payments made under this bank account.
Class
Select the class for payments made under this bank account.
Location
Select the location for payments made under this bank account.
Note:For each category, you can set up to 50,000 classes, departments or locations. Setting up more than 50,000 for each category may slow down the loading of the dropdown list of categories.
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Complete the fields on the EFT Template Details subtab.
Banamex CitiDirect template details
Description
Country Code
Enter the 3-digit code that identifies the country where the company’s account is based. The suggested value for Mexico is: 485.
Account Number
Enter your company's bank account number where the funds are debited (11 digits).
Santander Mexico template details
Description
Bank Code
Enter the 3-digit code that identifies the company’s bank.
Account Number
Enter your company's bank account number where the funds are debited (20 digits).
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If you want to create multiple payment batches for this bank account, complete the fields on the Batch Details subtab.
Field
Description
Batch Details Name
Enter a name for the payment batch.
Saved Search
Select the search criteria to group the bills and expenses that are included in the payment batch.
Payment Schedule
Select a payment schedule for when the payment batches should be automatically created and submitted for processing. To set up payment schedules, see Setting Schedules for Payment Batches. You can leave this field blank and choose to manually trigger the system to create payment batches by clicking Refresh Batch.
Inactive
Check this box if you want to make a payment batch inactive. When you mark a record as inactive, it is not displayed in lists fields. However, the record remains in the system for future reference.
Note:If you check the Inactive box for the main batch, bills that do not meet search criteria are not included in the payment batch.
Email Recipient
Select the employee to whom a notification should be sent whenever payment batches are created per schedule.
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Click Add to save the payment batch. You can create more payment batches for the bank account.
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Click Save to save the company bank details.
If you want to set up approval routing for this bank account, see Setting Up Approval Routing for Payment Batches.