Setting Up Approval Routing for Payment Batches
You can define the approval process and select users who can review, approve, edit, or reject payment batches.
You can establish an approval hierarchy chain by setting up multiple approvers with ascending approval limits. Based on the approval hierarchy, payment transactions are routed for approval until they reach the approver with a limit that can cover the amount for approval. For example, you submit a transaction with an amount for approval of 1,300. The payment approval limits are set up as follows:
|
Level |
Payment Approver |
Payment Approval Limit |
|---|---|---|
|
Level 1 |
Approver 1 |
1,000 |
|
Level 2 |
Approver 2 |
2,500 |
|
Level 3 |
Approver 3 |
(blank) |
The payment transaction is routed for approval to Approver 1, and then to Approver 2. Approval from the last approver is not needed because Approver 2 has sufficient limit to approve the payment amount.
To set up approval routing for payment batches:
-
Go to Payments > Setup > Electronic Payments Preferences.
-
Click Edit.
-
On the General Preference subtab, check the EFT Payment Batch Approval Routing box.
-
Click Save.
-
Click OK in the popup window.
To set approval routing details for company bank records:
-
Go to Payments > Setup > Bank Details.
-
Click the Edit link next to the company bank record that you want to set up.
-
Complete the following fields on the Approval Routing subtab.
Field
Description
Approval Type
Select how approval routing should be triggered:
-
Bill Payment – payment amount limit for each bill in a batch
-
Vendor Payment – payment amount limit for each vendor in a batch
-
Batch Payment – total payment amount limit of a batch payment
The approval type is the basis for determining the value in the Amount for Approval field on the Bill Payment Batch page. For more information, see Processing Bills and Expenses in Batches.
Payment Limit
Enter the maximum amount that a bill payment, vendor payment, or batch payment can be processed without approval. If the payment exceeds this amount, it is automatically routed for approval.
Level
Set the approval level for each payment approver. Start with the level 1 approver.
Note:You can select multiple approvers for one level, but only one approver is required to approve. Once an employee is selected as an approver for a level, you cannot select the same employee as an approver for another level higher than the previous one.
Payment Approver
Select the payment approver for each approval level.
Note:The selected approver will receive email notification whenever there is a payment batch that requires their approval.
Payment Approval Limit
Enter the maximum amount that a payment approver can approve for a bill payment, vendor payment, or batch payment.
Note:If you leave this field blank, the approver can approve any amount. When setting up an approval hierarchy, the limit of the last approver must be left blank.
-
-
Click Save.