Invoicing Grant Opportunities

Convert a grant opportunity to an invoice.

To invoice a grant:

1. Open the grant opportunity.

2. Click the Sales subtab.

3. Click Closed Transactions.

4. Click New Invoice.

   NetSuite opens the correct form. The values in the fields are sourced from the grant opportunity.

   Note:

   In 18.2, depending on the agreed-upon payment schedule, you may need to create multiple invoices for a single grant. Create the first invoice, change the due date and amount, and then save it. Copy the saved invoice, and change the due date and amount again. Repeat this as necessary. For example, if the payment schedule on a $1,000 pledge is $200 per month for five months, create an invoice for each $200 monthly payment.

   In 19.1, you can use the installments feature to create installment terms instead. For more information, see Creating Installments.

5. From the Form list, select the form you want to use. For example, NFP Invoice.

   Where available, fields are populated from the order.

6. Under Primary Information:

   1. From the Account field, select the Grant Receivable account.

   2. Accept or changes the constituent in the Constituent field.

   3. Accept or enter the date in the Date field.

   4. Select or enter an invoice due date.

      If you are creating multiple invoices for a single grant, change the due date for this invoice.

   5. Select the posting period to which you want to post this invoice.

7. In the Opportunity field, select the grant opportunity associated with this invoice.

8. In the Items subtab, review or modify the items populated from the pledge order.

   If you are creating multiple invoices for a single pledge, change the amount for this invoice.

   Note:

   The Invoice page has several subtabs. The subtabs that display on the page are determined by the setting and options you have enabled. For generic information on the subtabs, see Creating an Invoice.

9. Enter additional information as necessary. You can enter information related to billing, accounting, sales team, communication, and system information.

10. Click Save.

    If you are creating multiple invoices for a single pledge, create a copy of this invoice to modify. Select Action > Make Copy.

11. When you receive a payment for the invoiced pledge, click Accept Payment. For more information, see Customer Payments.

    To tag an account as a Grant Receivable account, go to the Edit Account page, and then select Grant Receivable from the Applies To list.

General Notices