Periodic VAT Return 625

Note:

This topic is for NetSuite accounts that have the SuiteTax feature enabled, and use the Country Tax Reports page to generate the Belgium VAT report. If you are using the Tax Reports (International) page, see What goes into each box – Belgium VAT report.

With Tax Reporting Framework SuiteApp, you can generate the Belgium Periodic VAT Return 625 report. For more information, see Generating the Belgium Tax Reports. You can also export this report to PDF or XML. For more information, see Exporting a Country Tax Report.

VAT Data Sources

The XML file of the VAT 625 report shows the declarant's information. This information is sourced from the following:

Declarant's Information	Source
Name	Legal name or name on the subsidiary record, whose transactions you are reporting in the VAT report. To view a subsidiary record, go to Setup > Company > Classifications > Subsidiaries.
Street Post Code City	Address on the subsidiary record.
Email Address Phone	Email address and phone number on the record of the employee who generated the VAT report. To view an employee record, go to Lists > Employees > Employees.

The following tables show the default filters that are used to get the values for each box in the VAT 625 report. You can customize these filters. For more information, see Customizing the Setup of the Belgium SuiteTax VAT Report Filters.

• II. Output Operations

• III. Input Operations

• IV. Taxes Due

• V. Taxes Deductible

II. Output Operations

Box	Report Label	Search Type	Transaction Types	Tax Codes	Tax Transaction Types	Tax Item Types	Tax Reporting Category	Sales (negate)
00	A. Transactions subject to a VAT rate of 0%	Sales Billable Expenses	Cash Sale Invoice	BE_ZR	Domestic Sales	None Goods Services	Not applicable, or all categories	No
		Sales Journals	-	BE_ZR	Domestic Sales	None Goods Services	Not applicable, or all categories	No
01	Taxable sales at 6%	Sales Billable Expenses	Cash Sale Invoice	BE_SRR	Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	No
		Sales Journals	-	BE_SRR	Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	No
02	Taxable sales at 12%	Sales Billable Expenses	Cash Sale Invoice	BE_RR	Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	No
		Sales Journals	-	BE_RR	Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	No
03	Taxable sales at 21%	Sales Billable Expenses	Cash Sale Invoice	BE_SR	Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	No
		Sales Journals	-	BE_SR	Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	No
44	C. Services for which the foreign VAT is payable by the contractor (Intracommunity Services)	Sales Billable Expenses	Cash Sale Invoice	BE-RCS BE_ZR	Intra-community Sales	Services	Not applicable, or all categories	No
		Sales Journals	-	BE-RCS BE_ZR	Intra-community Sales	Services	Not applicable, or all categories	No
45	D. Operations for which the VAT is due by the contractor	Sales Billable Expenses	Cash Sale Invoice	BE_RCS	Domestic Sales	None Goods Services	Not applicable, or all categories	No
		Sales Journals	-	BE_RCS	Domestic Sales	None Goods Services	Not applicable, or all categories	No
46	E. Exempt intracommunity supplies	Sales Billable Expenses Sales Journals	Cash Sale Invoice	BE-RCS BE_ZR	Intra-community Sales	None Goods	Not applicable, or all categories	No
47	F. Other exempted operations and transactions abroad	Sales Billable Expenses Sales Journals	Cash Sale Invoice	BE-RCS BE_ZR	Exports	None Goods Services	Not applicable, or all categories	No
		Sales Billable Expenses Sales Journals	Cash Sale Invoice	BE_NL	Exports Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	No
		Sales Billable Expenses Sales Journals	Cash Sale Invoice	All tax codes	OSS Distance Sale	None Goods Services	Not applicable, or all categories	No
48	Credit notes on intra-community supplies	Sales Billable Expenses	Cash Refund Credit Memo	BE-RCS BE_ZR	Intra-Community Sales	None Goods Services	Not applicable, or all categories	Yes
49	Credit notes on other transactions	Sales Billable Expenses	Cash Refund Credit Memo	BE-RCS BE-ZR	Domestic Sales Exports	None Goods Services	Not applicable, or all categories	Yes
		Sales Billable Expenses	Cash Refund Credit Memo	BE_NL BE-RR BE-SR BE-SRR	Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	Yes

III. Input Operations

Box	Report Label	Search Type	Transaction Types	Tax Codes	Tax Transaction Types	Tax Item Types	Tax Reporting Category	Sales (negate)
81	Goods and raw materials and components	Purchases Expenses Purchase Journals	Not applicable, or all transaction types	BE_RR BE_RR_RC BE_SR BE_SRR BE_SRR_RC BE_SR_RC	Domestic Purchases Imports Intra-community Purchases	None Goods Services	BE-Direct	No
82	Incoming services and other assets	Purchases Expenses Purchase Journals	Not applicable, or all transaction types	BE_RR BE_RR_RC BE_SR BE_SRR BE_SRR_RC BE_SR_RC	Domestic Purchases Imports Intra-community Purchases	None Goods Services	None BE-Indirect	No
83	Investment assets	Purchases Expenses Purchase Journals	Not applicable, or all transaction types	BE_RR BE_RR_RC BE_SR BE_SRR BE_SRR_RC BE_SR_RC	Domestic Purchases Imports Intra-community Purchases	None Goods Services	BE-Investment	No
84	Relating to the operations listed in 86 and 88	Purchases Expenses	Bill Credit	BE_RR_RC BE_SRR_RC BE_SR_RC	Intra-Community Purchases	None Goods Services	Not applicable, or all categories	Yes
85	Credit notes on other transactions	Purchases Expenses	Bill Credit	BE_RR BE_RR_RC BE_SR BE_SRR BE_SRR_RC BE_SR_RC	Domestic Purchases Imports	None Goods Services	Not applicable, or all categories	Yes
		Purchases Expenses	Bill Credit	BE_RR BE_SR BE_SRR	Intra-community Purchases	None Goods Services	Not applicable, or all categories	Yes
86	C. Acquisitions from EU member countries	Purchases Expenses Purchase Journals	Not applicable, or all transaction types	BE_RR_RC BE_SRR_RC BE_SR_RC	Intra-community Purchases	None Goods	Not applicable, or all categories	No
87	D. Other incoming transactions for which VAT is due by the declaring party	Purchases Expenses Purchase Journals	Not applicable, or all transaction types	BE_RR BE_RR_RC BE_SR BE_SRR BE_SRR_RC BE_SR_RC	Domestic Purchases Imports	None Goods Services	Not applicable, or all categories	No
		Purchases Expenses Purchase Journals	Not applicable, or all transaction types	BE_RR BE_SRR BE_SR	Intra-community Purchases	None Goods Services	Not applicable, or all categories	No
88	E. Services purchased from EU member countries	Purchases Expenses Purchase Journals	Not applicable, or all transaction types	BE_RR_RC BE_SRR_RC BE_SR_RC	Intra-Community Purchases	Services	Not applicable, or all categories	No

IV. Taxes Due

Box	Report Label	Search Type	Transaction Types	Tax Codes	Tax Transaction Types	Tax Item Types	Tax Reporting Category	Sales (negate)
54	VAT due on boxes 01 to 03	Sales Billable Expenses Sales Journals	Cash Sale Invoice	BE_RR BE_SR BE_SRR	Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	No
55	VAT due on intra-community acquisitions and services	Purchases Expenses Purchase Journals	Bill Expense Report	BE_RR_RC BE_SRR_RC BE_SR_RC	Intra-community Purchases	None Goods Services	Not applicable, or all categories	No
56	Box 87, excluding provisions on imports	Purchases Expenses Purchase Journals	Bill Expense Report	BE_RR_RC BE_SRR_RC BE_SR_RC	Domestic Purchases	None Goods Services	Not applicable, or all categories	No
		Purchases Expenses Purchase Journals	Bill Expense Report	BE_RR_RC BE_SRR_RC BE_SR_RC	Imports	Services	Not applicable, or all categories	No
57	B. VAT due on imports	Purchases Expenses Purchase Journals	Bill Expense Report	BE_RR_RC BE_SRR_RC BE_SR_RC	Imports	None Goods	Not applicable, or all categories	No
61	C. Other previously undeclared taxes in favor of the state	Purchases Expenses	Bill Credit	BE_RR_RC BE_SRR_RC BE_SR_RC	Intra-community Purchases	None Goods Services	Not applicable, or all categories	Yes
		Purchases Expenses	Bill Credit	BE_RR_RC BE_SRR_RC BE_SR_RC	Imports	Services	Not applicable, or all categories	Yes
		Sales Sales Journals	Not applicable	BE_TA	Domestic Sales Exports Intra-community Sales	Not applicable	Not applicable, or all categories	No
63	D. VAT due on credit notes received	Purchases Expenses	Bill Credit	BE_RR BE_SR BE_SRR	Domestic Purchases Imports Intra-community Purchases	None Goods Services	Not applicable, or all categories	Yes
65	Do not complete
XX	Sum of 54, 55, 56, 57, 61 and 63	(Autogenerated)

V. Taxes Deductible

Box	Report Label	Search Type	Transaction Types	Tax Codes	Tax Transaction Types	Tax Item Types	Tax Reporting Category	Sales (negate)
59	A. Deductible VAT	Purchases Expenses Purchase Journals	Bill Expense Report	BE_RR BE_RR_RC BE_SR BE_SR_RC BE_SRR BE_SRR_RC	Domestic Purchases Domestic Purchases Imports Intra-community Purchases	None Goods Services	Not applicable, or all categories	No
62	B. Other previously undeclared taxes in favour of the declarant	Purchases Expenses	Bill Credit	BE_RR_RC BE_SR_RC BE_SRR_RC	Intra-community Purchases	None Goods Services	Not applicable, or all categories	Yes
		Purchases Expenses	Bill Credit	BE_RR_RC BE_SR_RC BE_SRR_RC	Imports	Services	Not applicable, or all categories	Yes
		Purchases Expenses Purchase Journals	Bill Expense Report	BE_TI	Domestic Purchases Imports Intra-community Purchases	None Goods Services	Not applicable, or all categories	No
		Purchases Purchase Journals	Not applicable	BE_TA	Domestic Purchases Imports Intra-community Purchases	Not applicable	Not applicable, or all categories	No
64	C. VAT to claim back on credit notes issued	Sales Billable Expenses	Cash Refund Credit Memo	BE_NL BE_RR BE_SR BE_SRR	Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	Yes
66	Do not complete
YY	Sum of 59, 62 and 64	(Autogenerated)
71	VAT due to the State: Box XX - YY	(Autogenerated)
72	VAT due to you: Box YY - XX	(Autogenerated)
91	VAT due for the period from 1 to 20 December	Sales Billable Expenses Sales Journals	Cash Sale Invoice	BE_TI	Domestic Sales Exports Intra-community Sales	None Goods Services	Not applicable, or all categories	No

Related Topics

• Setting the Preferences for Belgium SuiteTax VAT Report
• Tax Reporting Categories in Belgium SuiteTax VAT 625
• VAT 625 Tax Codes with 100% Tax Rate
• Sales Negate Filter in VAT 625
• Generating the Belgium Tax Reports
• Exporting a Country Tax Report
• Tax Reporting Framework Error Codes
• Known Limitations of Tax Reporting Framework

General Notices