Belgium Help Topics

Overview

The following Help topics provide information about NetSuite features that are specific to companies doing business in Belgium. The NetSuite International Edition can be configured with capabilities and reports specific to Belgium business settings and requirements.

To know more about localized editions of NetSuite, as well as setting up NetSuite accounts and subsidiaries, refer to the following Help topics:

NetSuite Editions Overview
Introduction to NetSuite OneWorld for companies using NetSuite across multiple subsidiaries and countries.
Set up NetSuite OneWorld
Creating Subsidiary Records in NetSuite OneWorld.

General NetSuite features are covered in other chapters and topics.

General Setup

Belgium Account Setup – Provides an overview of NetSuite features to be enabled by the users in Belgium and SuiteApps available for installation.

Setting Up Belgium-Specific Preferences – Set up your NetSuite company and user preferences for Belgium, including date, currency, language, time zone, and support for Belgium number, phone, and address format.

Functional Areas

Users in Belgium can activate and get access to different features from the following functional areas.

Accounting
Taxation Features For Accounts Without SuiteTax
Taxation Features For Accounts With SuiteTax
Payments
Banking

For information about SuiteApps installation, see Installing a Bundle.

For information about enabling NetSuite features, see Enabling Features.

Important:

If you don’t have sufficient permissions to install SuiteApps or enable features, please contact your account administrator.

Accounting

Feature	Description	Prerequisites
Belgium Chart of Accounts	A template that enables you to download, adjust, and install so that your NetSuite Chart of Accounts suits the statutory requirements in Belgium.	Install the Belgium Localization SuiteApp. For more information, see Installing the Belgium Localization SuiteApp.
Accounting Contexts	An accounting context provides a solution to if your NetSuite account already has an installed Chart of Accounts (for example, for another subsidiary). As a best practice, you should not install more than one Chart of Accounts. Through the Accounting Contexts subtab on the General Preferences page, you can create a Belgium Accounting Context, which allows mapping between the main accounts and the Belgium numbers.	OneWorld account
GL Audit Numbering	Applies gapless numbering sequences to all general ledger posting transactions. This is an optional feature.	Enable the GL Audit Numbering feature. For more information, see Enabling GL Audit Numbering and Setting Preferences.
GL Impact Locking	Enables you to lock the general ledger (GL) impact of a transaction to the GL. When you use this feature for a company or a subsidiary, any change to a GL impacted field or entity field on a GL numbered impacting transaction (after running a GL audit numbering sequence) automatically generates copy and reversal transactions. These transactions appear on the GL Impact subtab on the original GL impacted transaction.	Enable the GL Audit Numbering feature. For more information, see Enabling GL Audit Numbering and Setting Preferences. Check the GL Impact Locking box on the Company Information page or Subsidiary page. For more information, see GL Impact Locking.
Period End Journal Entries	An optional feature that enables you to create the income closing journals, balance sheet opening and closing journals as a task in the Period End Checklist.	Enable the Period End Journal Entries feature and perform additional setup tasks. For more information, see Setup for Period End Journal Entries.
GL Matching	Lets you reconcile balance sheet accounts. It supports not only Accounts Payables and Accounts Receivables accounts, but also other types of balance sheet accounts.	Install GL Matching SuiteApp. For more information, see Enabling Required Features for GL Matching and Installing the GL Matching SuiteApp.

Feature

Description

Prerequisites

Belgium Chart of Accounts

A template that enables you to download, adjust, and install so that your NetSuite Chart of Accounts suits the statutory requirements in Belgium.

Install the Belgium Localization SuiteApp. For more information, see Installing the Belgium Localization SuiteApp.

Accounting Contexts

An accounting context provides a solution to if your NetSuite account already has an installed Chart of Accounts (for example, for another subsidiary). As a best practice, you should not install more than one Chart of Accounts.

Through the Accounting Contexts subtab on the General Preferences page, you can create a Belgium Accounting Context, which allows mapping between the main accounts and the Belgium numbers.

OneWorld account

GL Audit Numbering

Applies gapless numbering sequences to all general ledger posting transactions. This is an optional feature.

Enable the GL Audit Numbering feature. For more information, see Enabling GL Audit Numbering and Setting Preferences.

GL Impact Locking

Enables you to lock the general ledger (GL) impact of a transaction to the GL.

When you use this feature for a company or a subsidiary, any change to a GL impacted field or entity field on a GL numbered impacting transaction (after running a GL audit numbering sequence) automatically generates copy and reversal transactions. These transactions appear on the GL Impact subtab on the original GL impacted transaction.

Enable the GL Audit Numbering feature. For more information, see Enabling GL Audit Numbering and Setting Preferences.

Check the GL Impact Locking box on the Company Information page or Subsidiary page. For more information, see GL Impact Locking.

Period End Journal Entries

An optional feature that enables you to create the income closing journals, balance sheet opening and closing journals as a task in the Period End Checklist.

Enable the Period End Journal Entries feature and perform additional setup tasks. For more information, see Setup for Period End Journal Entries.

GL Matching

Lets you reconcile balance sheet accounts. It supports not only Accounts Payables and Accounts Receivables accounts, but also other types of balance sheet accounts.

Install GL Matching SuiteApp. For more information, see Enabling Required Features for GL Matching and Installing the GL Matching SuiteApp.

Taxation Features For Accounts Without SuiteTax

Note:

The following table describes taxation features for companies in Belgium. These features are for NetSuite accounts without SuiteTax. If you have SuiteTax enabled in your NetSuite account, see Taxation Features For Accounts With SuiteTax. For more information, see SuiteTax.

Feature	Description	Prerequisites
Belgium Fiche Report	Enables you to generate the Fiche 281.50 tax audit file.	Install the following SuiteApps: Tax Reporting Framework SuiteApp (see Installing Tax Reporting Framework.) EMEA Localization SuiteApp (see Prerequisites for Installing the EMEA Localization SuiteApp and Installing the EMEA Localization SuiteApp. Belgium Localization SuiteApp (see Prerequisites for Installing the Belgium Localization SuiteApp and Installing the Belgium Localization SuiteApp.
Belgium Tax Codes Tax Code Table for Belgium	Provides a list of tax codes that are needed to calculate VAT on transaction records, and generate Belgium VAT reports.	Enable the accounting features that you would like to use. For more information, see Enabling and Setting Up Taxation Features. Depending on your selection of features, you may need to install the following SuiteApps: International Tax Reports (see Installing and Setting Up International Tax Reports.) Supplementary Tax Calculation (see Setting Up Nondeductible Input Tax.) Tax Audit Files (see Installing the Tax Audit Files SuiteApp.) To generate an XML file of your VAT return for submission to the Intervat poratl, set up your online tax filing details. For more information, see Setting Up Tax Filing for Belgium.
Belgium VAT Report What goes into each box – Belgium VAT report	Enables you to generate the Belgium VAT report in French, Dutch, or English using the International Tax Reports SuiteApp. Shows how NetSuite uses the tax codes to get the values for the Belgium VAT Return.
Recording Nondeductible Input Tax	Enables you to handle the expenditures that are disallowed for VAT purposes. You can apply nondeductible tax on vendor bills, expense reports, checks, and vendor bill credits.
Sales and Purchase Reports Grouped by Tax Code	These are customizable saved reports that can be used in Belgium.
EU Sales List Overview	Enables you to generate the EU Sales List (ESL) report using the International Tax Reports SuiteApp. ESL is a report that prints EU sales for both services and goods.
Belgium Annual Client Listing	This supplementary report, which can be generated using the International Tax Reports, provides a list of customers with total (net) sales of more than 250. Only customers with a Belgium billing address country and a Tax Registration Number on the customer record are included in the report.
Intrastat Report for Belgium	Enables you to generate the Belgium Intrastat Report for Arrivals and Dispatches in English, Dutch, and French, and export to a format acceptable for upload to the tax agency website.
Tax Audit Files	Enables you to generate an extract of general ledger data to the following compliant format: OECD Standard Audit File for Tax (SAF-T) XML file GL Data Extract
Automatic Tax Code Provisioning	A feature of the International Tax Reports SuiteApp that automatically creates nexus and VAT/GST tax codes when you add a new subsidiary country.
EU Notional VAT (Reverse Charge VAT) Setting Up Tax Codes to Post Notional Tax Amounts Applying the Notional Tax Posting Feature to Transactions and Subsidiaries	For B2B sales and purchases, EU Notional VAT can be configured to reverse charges on goods and services within the European Union.
EU One Stop Shop Tax Code Provisioning	A feature of the International Tax Reports SuiteApp that automatically provisions OSS tax codes when you assign an OSS nexus to a subsidiary in NetSuite OneWorld.
OSS Tax Code Provisioning for Regular NetSuite Accounts	Automatically provisions OSS tax codes for non-OneWorld NetSuite accounts.

Feature

Description

Prerequisites

Belgium Fiche Report

Enables you to generate the Fiche 281.50 tax audit file.

Install the following SuiteApps:

Tax Reporting Framework SuiteApp (see Installing Tax Reporting Framework.)
EMEA Localization SuiteApp (see Prerequisites for Installing the EMEA Localization SuiteApp and Installing the EMEA Localization SuiteApp.
Belgium Localization SuiteApp (see Prerequisites for Installing the Belgium Localization SuiteApp and Installing the Belgium Localization SuiteApp.

Belgium Tax Codes

Tax Code Table for Belgium

Provides a list of tax codes that are needed to calculate VAT on transaction records, and generate Belgium VAT reports.

Enable the accounting features that you would like to use. For more information, see Enabling and Setting Up Taxation Features.

Depending on your selection of features, you may need to install the following SuiteApps:

International Tax Reports (see Installing and Setting Up International Tax Reports.)
Supplementary Tax Calculation (see Setting Up Nondeductible Input Tax.)
Tax Audit Files (see Installing the Tax Audit Files SuiteApp.)

To generate an XML file of your VAT return for submission to the Intervat poratl, set up your online tax filing details. For more information, see Setting Up Tax Filing for Belgium.

Belgium VAT Report

What goes into each box – Belgium VAT report

Enables you to generate the Belgium VAT report in French, Dutch, or English using the International Tax Reports SuiteApp.

Shows how NetSuite uses the tax codes to get the values for the Belgium VAT Return.

Recording Nondeductible Input Tax

Enables you to handle the expenditures that are disallowed for VAT purposes. You can apply nondeductible tax on vendor bills, expense reports, checks, and vendor bill credits.

Sales and Purchase Reports Grouped by Tax Code

These are customizable saved reports that can be used in Belgium.

EU Sales List Overview

Enables you to generate the EU Sales List (ESL) report using the International Tax Reports SuiteApp. ESL is a report that prints EU sales for both services and goods.

Belgium Annual Client Listing

This supplementary report, which can be generated using the International Tax Reports, provides a list of customers with total (net) sales of more than 250. Only customers with a Belgium billing address country and a Tax Registration Number on the customer record are included in the report.

Intrastat Report for Belgium

Enables you to generate the Belgium Intrastat Report for Arrivals and Dispatches in English, Dutch, and French, and export to a format acceptable for upload to the tax agency website.

Tax Audit Files

Enables you to generate an extract of general ledger data to the following compliant format:

OECD Standard Audit File for Tax (SAF-T) XML file
GL Data Extract

Automatic Tax Code Provisioning

A feature of the International Tax Reports SuiteApp that automatically creates nexus and VAT/GST tax codes when you add a new subsidiary country.

EU Notional VAT (Reverse Charge VAT)

For B2B sales and purchases, EU Notional VAT can be configured to reverse charges on goods and services within the European Union.

EU One Stop Shop Tax Code Provisioning

A feature of the International Tax Reports SuiteApp that automatically provisions OSS tax codes when you assign an OSS nexus to a subsidiary in NetSuite OneWorld.

OSS Tax Code Provisioning for Regular NetSuite Accounts

Automatically provisions OSS tax codes for non-OneWorld NetSuite accounts.

Taxation Features For Accounts With SuiteTax

Note:

The following table describes taxation features for companies in Belgium. These features are for NetSuite accounts with SuiteTax.

Feature	Description	Prerequisites
Automatic Tax Record Provisioning for VAT Countries	Creates tax records when you select SuiteTax as your tax engine. SuiteTax enables you to use different tax engines per nexus. To begin provisioning your tax records, assign a tax registration to the subsidiary or company in SuiteTax.	Your NetSuite account administrator must submit a SuiteTax enablement request and enable the SuiteTax feature in your NetSuite account. For more information, see Enabling the SuiteTax Feature. Install the following SuiteApps: SuiteTax Engine SuiteApp (see Installing the SuiteTax Engine and Enabling the SuiteTax Plug–In.) SuiteTax Data Records Bundle (see Installing the SuiteTax Data Records Bundle.) Tax Reporting Framework SuiteApp (see Installing Tax Reporting Framework.) EMEA Localization SuiteApp (see Prerequisites for Installing the EMEA Localization SuiteApp and Installing the EMEA Localization SuiteApp. Belgium Localization SuiteApp (see Prerequisites for Installing the Belgium Localization SuiteApp and Installing the Belgium Localization SuiteApp.
Editing Default Tax Codes for Nexuses	Guides you through the process of updating tax codes for each nexus. This procedure is a best practice after the SuiteTax Engine automatically provisions tax codes.
Setting Up Compliance Text on Reverse Charge Sales Invoices	Provides steps in setting up the compliance text in nexus preferences and invoice templates. This procedure is necessary to configure the language of the text, and enter the text itself, which is a required information for invoices where customers are liable for tax (sale is subject to reverse charge mechanism).
VAT Return	Enables you to generate the Periodic VAT Return 625 in Dutch, French, and English. For information about the reported values on the Belgium VAT Report, see Periodic VAT Return 625.
Annual Client Listing 725	Enables you to generate the Annual Client Listing in Dutch, French, and English.
EU Cross-Border Reports	Enables you to generate the Belgium Intrastat Arrivals, and Dispatches provided by the Belgium Localization SuiteApp. For more information, see Belgium Intrastat.
EU Sales List 723	Enables you to generate the EU Sales List 723.
Belgium Fiche Report	Enables you to generate the Fiche 281.50 tax audit file.

Feature

Description

Prerequisites

Automatic Tax Record Provisioning for VAT Countries

Creates tax records when you select SuiteTax as your tax engine.

SuiteTax enables you to use different tax engines per nexus. To begin provisioning your tax records, assign a tax registration to the subsidiary or company in SuiteTax.

Your NetSuite account administrator must submit a SuiteTax enablement request and enable the SuiteTax feature in your NetSuite account. For more information, see Enabling the SuiteTax Feature.

Install the following SuiteApps:

SuiteTax Engine SuiteApp (see Installing the SuiteTax Engine and Enabling the SuiteTax Plug–In.)
SuiteTax Data Records Bundle (see Installing the SuiteTax Data Records Bundle.)
Tax Reporting Framework SuiteApp (see Installing Tax Reporting Framework.)
EMEA Localization SuiteApp (see Prerequisites for Installing the EMEA Localization SuiteApp and Installing the EMEA Localization SuiteApp.
Belgium Localization SuiteApp (see Prerequisites for Installing the Belgium Localization SuiteApp and Installing the Belgium Localization SuiteApp.

Editing Default Tax Codes for Nexuses

Guides you through the process of updating tax codes for each nexus. This procedure is a best practice after the SuiteTax Engine automatically provisions tax codes.

Setting Up Compliance Text on Reverse Charge Sales Invoices

Provides steps in setting up the compliance text in nexus preferences and invoice templates.

This procedure is necessary to configure the language of the text, and enter the text itself, which is a required information for invoices where customers are liable for tax (sale is subject to reverse charge mechanism).

VAT Return

Enables you to generate the Periodic VAT Return 625 in Dutch, French, and English.

For information about the reported values on the Belgium VAT Report, see Periodic VAT Return 625.

Annual Client Listing 725

Enables you to generate the Annual Client Listing in Dutch, French, and English.

EU Cross-Border Reports

Enables you to generate the Belgium Intrastat Arrivals, and Dispatches provided by the Belgium Localization SuiteApp. For more information, see Belgium Intrastat.

EU Sales List 723

Enables you to generate the EU Sales List 723.

Belgium Fiche Report

Enables you to generate the Fiche 281.50 tax audit file.

Payments

Feature	Description	Prerequisites
Belgium Payment Formats Setting Up Company Bank Records in Belgium Setting Up Bank Records of Vendors in Belgium Setting Up Bank Records of Employees in Belgium Setting Up Bank Records of Customers in Belgium Setting Up Bank Records of Partners in Belgium	Provides information about the Electronic Bank Payments SuiteApp and its supported payment formats specific to Belgium, including steps on setting up bank records for your company, partners, vendors, customers, and employees in Belgium.	Install the following: Electronic Bank Payments SuiteApp (see Setting Up Electronic Bank Payments.) EMEA Localization SuiteApp (see Prerequisites for Installing the EMEA Localization SuiteApp and Installing the EMEA Localization SuiteApp. Belgium Localization SuiteApp (see Prerequisites for Installing the Belgium Localization SuiteApp and Installing the Belgium Localization SuiteApp.
Importing Electronic Bank Payments Data	Provides information about how to transfer electronic bank payments data such as bank details of entities (vendors, employees, customers, partners) to NetSuite.

Feature

Description

Prerequisites

Belgium Payment Formats

Provides information about the Electronic Bank Payments SuiteApp and its supported payment formats specific to Belgium, including steps on setting up bank records for your company, partners, vendors, customers, and employees in Belgium.

Install the following:

Electronic Bank Payments SuiteApp (see Setting Up Electronic Bank Payments.)
EMEA Localization SuiteApp (see Prerequisites for Installing the EMEA Localization SuiteApp and Installing the EMEA Localization SuiteApp.
Belgium Localization SuiteApp (see Prerequisites for Installing the Belgium Localization SuiteApp and Installing the Belgium Localization SuiteApp.

Importing Electronic Bank Payments Data

Provides information about how to transfer electronic bank payments data such as bank details of entities (vendors, employees, customers, partners) to NetSuite.

Banking

Feature	Description	Prerequisites
Manual bank reconciliation	Lets you manually mark bank transactions as reconciled. For more information, see Reconciling Bank Statements.	Assign the correct permissions for a role. For more information, see Permissions for Banking Features.
Reconciliation based on online bank statement upload	When bank data has been imported to NetSuite, you can match and reconcile transactions without the need for third-party tools. For more information, see Reconciling Bank and Credit Card Statements.
Reconciling your account statement from beginning to end by: Importing your bank statement file. You have two options when using online banking: Download the account statement from your financial institution or credit card company, and then import the statement to your NetSuite account. Use the Financial Connectivity Plug-in to automate your file uploads through sFTP.	For more information, see the following topics: Importing Data Using a Financial Institution Record — the following formats are supported: MT940 OXF QXF BAI2 CAMT053 For more information about these formats, see Bank Statement Parsers SuiteApp.	Install the Bank Statement Parsers SuiteApp. For more information, see Installing the Bank Statement Parsers SuiteApp.
Importing Data Using Default Parsers if you do not have financial institution records set up. The following formats are supported: BAI2 TXT with UTF-8 encoding CAMT.053.001.06 XML with UTF-8 encoding CSV with UTF-8 encoding OFX QFX For more information, see Supported File Formats for Default Parsers.
Auto Bank Statement Import SuiteApp which uses the Financial Connectivity Plug-in to automatically import bank data through sFTP from your financial institution. The Auto Bank Statement Import SuiteApp is usually used together with the Bank Statement Parsers SuiteApp.	Install the Auto Bank Statement Import SuiteApp. For more information, see Installing Auto Bank Statement Import SuiteApp. Install the Bank Statement Parsers SuiteApp. For more information, see Installing the Bank Statement Parsers SuiteApp.
Matching imported bank statement transactions with NetSuite transactions.	For more information, see Matching Bank Data.	See Permissions for Banking Features for the proper permissions to use the Match Bank Data and Reconcile Account Statement pages. If you want to use these pages for an account, check the Use Match Bank Data and Reconcile Account Statement Pages box on the Edit Account page. For more information, see Editing an Account.
Confirming the transaction matches.	After matching the transactions, you can submit the matches and continue to the reconciliation process. For more information, see Submitting Matched or User-Cleared Transactions.
Reconciling the transactions.	For more information, see Reconciling Transactions.

Feature

Description

Prerequisites

Manual bank reconciliation

Lets you manually mark bank transactions as reconciled. For more information, see Reconciling Bank Statements.

Assign the correct permissions for a role. For more information, see Permissions for Banking Features.

Reconciliation based on online bank statement upload

When bank data has been imported to NetSuite, you can match and reconcile transactions without the need for third-party tools. For more information, see Reconciling Bank and Credit Card Statements.

Reconciling your account statement from beginning to end by:

Importing your bank statement file.

You have two options when using online banking:

Download the account statement from your financial institution or credit card company, and then import the statement to your NetSuite account.
Use the Financial Connectivity Plug-in to automate your file uploads through sFTP.

For more information, see the following topics:

Importing Data Using a Financial Institution Record — the following formats are supported:
- MT940
- OXF
- QXF
- BAI2
- CAMT053

For more information about these formats, see Bank Statement Parsers SuiteApp.

Install the Bank Statement Parsers SuiteApp. For more information, see Installing the Bank Statement Parsers SuiteApp.

Importing Data Using Default Parsers if you do not have financial institution records set up. The following formats are supported:
- BAI2 TXT with UTF-8 encoding
- CAMT.053.001.06 XML with UTF-8 encoding
- CSV with UTF-8 encoding
- OFX
- QFX
For more information, see Supported File Formats for Default Parsers.

Auto Bank Statement Import SuiteApp which uses the Financial Connectivity Plug-in to automatically import bank data through sFTP from your financial institution.

The Auto Bank Statement Import SuiteApp is usually used together with the Bank Statement Parsers SuiteApp.

Install the Auto Bank Statement Import SuiteApp. For more information, see Installing Auto Bank Statement Import SuiteApp.

Install the Bank Statement Parsers SuiteApp. For more information, see Installing the Bank Statement Parsers SuiteApp.

Matching imported bank statement transactions with NetSuite transactions.

For more information, see Matching Bank Data.

See Permissions for Banking Features for the proper permissions to use the Match Bank Data and Reconcile Account Statement pages.

If you want to use these pages for an account, check the Use Match Bank Data and Reconcile Account Statement Pages box on the Edit Account page. For more information, see Editing an Account.

Confirming the transaction matches.

After matching the transactions, you can submit the matches and continue to the reconciliation process. For more information, see Submitting Matched or User-Cleared Transactions.

Reconciling the transactions.

For more information, see Reconciling Transactions.

General Notices