Operations with Groups of Transaction Lines

You can perform the following actions on existing groups of Matched or Partially Matched transaction lines on the GL Matching Dashboard:

• Add non–matched transaction lines to a group

• Remove transaction lines from a group

• Create a new group from matched transaction lines

• Undo a group of transaction lines

Adding Transaction Lines to a Group

You can add transaction lines, which have not yet been matched, to an existing group.

To add transaction lines to a new or existing group:

1. In the Search Results list on the GL Matching Dashboard, select a transaction line from an existing group to which you want to add new transaction lines.

2. Select transaction lines that you want to add to this group.

   Note:

   Only non–matched transaction lines can be added to an existing group. To add transaction lines that have already been matched, you need to remove them from their group first (or unmatch their group entirely).

3. Click Match.

4. In the popup window, complete one of the following actions:

   • To add the transaction lines to an existing group, click Add to the Group. The SuiteApp assigns the same matching code to the added transaction lines.

   • To create a new group for the selected transaction lines, click Create a New Group. The SuiteApp assigns a new matching code to the group.

Removing Transaction Lines from a Group

You can remove one or more transaction lines from an existing group. Removed transaction lines lose the matching code. The matching status is set to None, or appears empty in the Search Results list. The SuiteApp recalculates the total balance of the group with the removed transaction lines. Depending on the resulting total balance after the recalculation, the matching status and the matching code may change.

To remove transaction lines from a group:

1. In the Search Results list on the GL Matching Dashboard, select the matched transaction lines that you want to remove from the group.

2. Click Unmatch.

Creating a New Group from Matched Transaction Lines

You can create a new group from transaction lines that belong to another group. The new group of transaction lines then takes a new matching code. The old groups may keep or change their original matching code and matching status depending on the total balance of the group.

To create a new group from already matched transaction lines:

1. In the Search Results list on the GL Matching Dashboard, select several transaction lines that have already been matched from two or more groups.

   Note:

   If you select a whole group of transaction lines, that group will be removed afterwards.

2. Click Match. A popup message appears to notify you that you have selected transaction lines with different matching codes.

3. Click OK.

Undoing a Group of Transaction Lines

You can unmatch an existing group of transaction lines. After the SuiteApp removes the selected group, the transaction lines lose the matching code. The matching status is set to None, or appears empty in the Search Results list.

To undo a matched group of transaction lines:

1. In the Search Results list on the GL Matching Dashboard, select any transaction line from a group (that is marked by one matching code).

2. Click Unmatch.

Important:

Adding and removing transaction lines can affect the total balance in groups. As a result, some of the groups may not retain their zero balance and become incomplete (their matching status may change from Matched to Partially Matched).

General Notices