Approving Labor Expense Allocation Transactions

After successful processing of timesheets, depending on the custom segments selected in the Labor Expense Allocation Preferences page, the SuiteApp automatically creates labor expense allocation transactions.

Approved labor expense allocation transactions are reflected in the GL accounts.

Note:

When approving your labor expense allocation transactions, take note of the following:

Custom segments can span across subsidiaries. Therefore, the labor expense allocations accumulate into the parent company subsidiary.
Be sure to select an account in the Labor Expense Allocation Account preference in the Items/Transactions subtab of the Accounting preferences. The account must be other than bank account or credit card account.

Approving Allocations Created Using Employee Rates

Approve the labor expense allocations created using employee rates from the Labor Expense Allocation page.

To approve allocations created using employee rates:

Go to Expense Management > Allocate Using Employee Rates > Approve Labor Expense Allocation Transactions.
On the Labor Expense Allocation list page, click Edit next to the labor expense allocation transaction you want to approve.
In the Status field, select Approved.
Click Save.

When the transaction is approved, the GL Impact subtab displays in the Labor Expense Allocation page. The GL Impact subtab lists the general ledger updates on each account for the transaction.

An approved Labor Expense Allocation record that dsplays the GL Impact subtab.

You can also verify the transaction amounts in the GL Report. You can view GL report by going to Reports > Financial > General Ledger.

Approving Allocations Created Using Employee Pay Transactions

Approve the labor expense allocations created using employee pay transactions from the Employee Pay page.

To approve allocations created using employee pay transactions:

Go to Expense Management > Allocate Using Employee Pay Transactions > Approve Employee Pay Allocation Transactions.
On the Employee Pay Allocation list page, click Edit next to the allocation transaction you want to approve.
In the Status field, select Approved.
Click Save.

When the transaction is approved, the GL Impact subtab appears on the Employee Pay Allocation page. The GL Impact subtab lists the general ledger updates on each account for the transaction.

An Employee Pay Allocation record with Approved status.

You can also verify the transaction amounts in the GL Report. You can view GL report by going to Reports > Financial > General Ledger.

Reconciling Employee Pay Allocation

The Labor Expense Allocation Summary saved search gives you a comparison between the employee pay and allocated amount.