Processing Labor Expense Allocation Periods
After you have entered the timesheets and labor expense allocation periods, process the timesheets.
On the Labor Expense Allocation Periods List page, process all employee timesheets linked to your labor expense allocation periods.
When you process timesheets with the SuiteApp, the Process Timesheets page opens. The page shows a list of employee timesheets from NetSuite and CSV imports in separate subtabs. Each subtab contains the following sublists:
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Processed – Displays a list of processed timesheets
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To Be Processed – Displays a list of timesheets for processing
Only timesheets with custom segments you picked in the Labor Expense Allocation Preferences page are listed and processed.
For timesheets processed using the Employee Pay Transactions preference, the SuiteApp calculates expense allocation for each employee using the following formula:
Amount = Time in Hours in Timesheet × Amount in Employee Pay Transaction ÷ Total Hours of Employee
Processing a Timesheet
The following procedure is for processing a timesheet using the Labor Expense Allocation SuiteApp.
To process a timesheet:
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Open the Labor Expense Allocation Period List page:
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If you are using Employee Pay Transactions, go to Expense Management > Allocate Using Employee Pay Transactions > Manage Labor Expense Allocation Periods.
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If you are using Employee Rates, go to Expense Management > Allocate Using Employee Rates > Manage Labor Expense Allocation Periods.
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In the All Timesheets column, click Process on the labor expense allocation period you want to process.
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On the Process Timesheets page, make sure there are available timesheets for processing under the To be processed sublist, and then click the Process button.
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Click Track Status.
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On the Process Employee Timesheet Status List page, if the Status column displays In Progress, keep refreshing the page until the status changes to either Completed or Failed.
Reprocessing Timesheets and Regenerating Pending Approval Transactions
After you’ve processed timesheets, if you still have more to include in Labor Expense Allocation, make sure the LEA transaction is still in Pending Approval status.
When you process new timesheets, the unapproved transaction is regenerated and includes both the previously processed and new timesheets, creating a new transaction with their combined total.
If the LEA transaction is already approved, processing a new timesheet will create a new transaction for it.
This rule applies to both Employee Rate and Employee Pay Transactions.
Viewing Timesheet Processing Errors
On the Process Employee Timesheet Status List page, if the timesheet process status shows Failed, the Error column displays the reason. If the timesheets have errors, the Error File column shows a link to a downloadable CSV file where you can see the error details.
In the Error File column, click Download to get the file with the error details. Fix any errors as needed, then try processing your timesheet again.