Uploading an Advance Ship Notice (ASN)
The Inbound ASN Automation SuiteApp enables you to:
Uploading ASNs through CSV
The Upload ASN page enables you to upload ASNs using a CSV file. To successfully upload an ASN, you must create the document in the required format.
You can click the SampleCSVData.csv link to download the sample format from the Upload ASN page.
To upload through CSV:
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Go to Lists > Inbound ASN Automation > Upload ASN.
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Choose a file to upload.
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Click Submit.
After uploading the file, the SuiteApp creates the ASN record and changes its status to one of the following:
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Error – You can edit, approve, and reject ASNs in error state.
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Success – The SuiteApp creates an inbound shipment record automatically for ASNs in success state.
To view the list of ASNs, go to Lists > Inbound ASN Automation > ASN List.
To view the list of inbound shipment records, go to Transactions > Purchases > Create Inbound Shipment > List.
Uploading ASNs through Web Services
To upload ASNs through Web Services, the vendor must complete the following tasks related to integration setup:
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Create an integration record.
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Create an access token record.
To upload ASNs through Web Services, ensure that you have enabled the required features. For more information, see Prerequisites.
To create an integration record:
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Go to Setup > Integration > Manage Integrations.
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Click New to create a new integration record.
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In the State field, select Enabled.
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On the Authentication subtab, check the Token-Based Authentication box.
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Enter other necessary details and then click Save.
Now, the vendor must create an access token or use an existing one associated with an integration record, user, and role.
To create an access token record:
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Go to Setup > Users/Roles > Access Tokens.
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Enter other necessary details and then click Save.
After creating the access token, ensure that the role has the required permissions. For more information, see Permissions for Inbound ASN Automation.
After completing the integration setup, use the following format to upload ASN data through Web Services.
{
"E1": {
"Vendor Code": "",
"Customer Code": "",
"Mode of Shipment": "",
"Shipment Carrier Name": "",
"Shipment Tracking Number": "",
"Shipment Size": "",
"Shipment Weight": "",
"Number of Boxes": "",
"Expected Shipping Date": "",
"Expected Delivery Date": "",
"Vessel Number": "",
"Bill of Lading": "",
"Memo": "",
"Items": [
{
"Purchase Order": "",
"Item Number": "",
"Shipment Quantity": "",
"Ship-to Location": "",
"Product Identification Number (UPC/EAN/GTIN)": "",
"Product Description": "",
"Carton Barcodes": "",
"Pallet Number": "",
"Serial Number": "",
"Lot Numbers": ""
},
{
"Purchase Order": "",
"Item Number": "",
"Shipment Quantity": "",
"Ship-to Location": "",
"Product Identification Number (UPC/EAN/GTIN)": "",
"Product Description": "",
"Carton Barcodes": "",
"Pallet Number": "",
"Serial Number": "",
"Lot Numbers": ""
}
],
"Landed Cost": [
{
"PO": "",
"Items": "",
"Cost Category": "",
"Amount": "",
"Currency": "",
"Exchange Rate": "",
"Effective Date": "",
"Allocation Method": ""
},
{
"PO": "",
"Items": "",
"Cost Category": "",
"Amount": "",
"Currency": "",
"Exchange Rate": "",
"Effective Date": "",
"Allocation Method": ""
}
]
},
"E2": {
"Vendor Code": "",
"Customer Code": "",
"Mode of Shipment": "",
"Shipment Carrier Name": "",
"Shipment Tracking Number": "",
"Shipment Size": "",
"Shipment Weight": "",
"Number of Boxes": "",
"Expected Shipping Date": "",
"Expected Delivery Date": "",
"Vessel Number": "",
"Bill of Lading": "",
"Memo": "",
"Items": [
{
"Purchase Order": "",
"Item Number": "",
"Shipment Quantity": "",
"Ship-to Location": "",
"Product Identification Number (UPC/EAN/GTIN)": "",
"Product Description": "",
"Carton Barcodes": "",
"Pallet Number": "",
"Serial Number": "",
"Lot Numbers": ""
},
{
"Purchase Order": "",
"Item Number": "",
"Shipment Quantity": "",
"Ship-to Location": "",
"Product Identification Number (UPC/EAN/GTIN)": "",
"Product Description": "",
"Carton Barcodes": "",
"Pallet Number": "",
"Serial Number": "",
"Lot Numbers": ""
}
],
"Landed Cost": [
{
"PO": "",
"Items": "",
"Cost Category": "",
"Amount": "",
"Currency": "",
"Exchange Rate": "",
"Effective Date": "",
"Allocation Method": ""
},
{
"PO": "",
"Items": "",
"Cost Category": "",
"Amount": "",
"Currency": "",
"Exchange Rate": "",
"Effective Date": "",
"Allocation Method": ""
}
]
}
}