Setting Up the PT SAF-T

Important:

This topic pertains to the Portugal SAF-T files generation feature, which is no longer supported as of Tax Audit File SuiteApp version 1.85.0. You can only use this SuiteApp to generate Portugal SAF-T files from 2022 and earlier. To generate this report, see Generating the PT SAF-T File in Portugal Localization SuiteApp.

Note:

For information about setting up the PT SAF-T file version 1.04_1 from the Portugal Localization SuiteApp, see Setting Up for a Compliant PT SAF-T.

Before you generate the PT SAF-T, you must do the following:

Review your NetSuite account settings for Portugal and make sure the required preferences are set up correctly. See Account Settings for Portugal.
Complete the custom fields for commercial registry information. See Commercial Registry Office Information for Portugal.
Set the taxonomy reference on your Subsidiary record (for OneWorld accounts) and on the Company Information page (for non-OneWorld accounts). See Taxonomy Reference for Portugal.
Complete additional fields for Portugal, as necessary. See Additional Fields for Portugal.
Map your standard NetSuite fields into specific categories as required by the Portugal tax authorities for use in the PT SAF-T. See Field Mapping for Portugal.
Map your Portugal accounts to their corresponding taxonomy codes. See Mapping Taxonomy Codes to Portugal Accounts Using CSV Import.

Account Settings for Portugal

PT SAF-T includes information in NetSuite that must follow certain formats. Make sure that the following preferences are set up in your NetSuite account:

Where to go	What to do
Setup > Company > General Preferences (For OneWorld accounts, go to the Preferences tab of the Subsidiary record.)	On the General Preferences page, make sure the following settings are true: Date Format: YYYY-MM-DD Long Date Format: YYYY Month DD Time Format: hh:mm (24 hours) On the Overriding Preferences tab, clear the Allow Override boxes for the following: Date Format Time Format Time Zone
Setup > Accounting > Accounting Preferences	On the Accounting Preferences page, enable Use Account Numbers. Ensure that all accounts in your Chart of Accounts have unique account numbers. The first digit should be any number from 1 to 8 only, and the number of characters must not exceed 30.
Lists > Relationships > Customers and Lists > Relationships > Vendors	On all EU customer and vendor records, complete the following fields on the Address subtab: VAT Reg. Number (without the country code) Billing Address Shipping Address The following address fields must be filled in: Address 1 City County/Province/State Postal Code Country For postal codes of vendors with a Portugal address, the format must be 1234-123.
Setup > Company > Enable Features	On the Enable Features page, click the CRM subtab. Under Basic Features, ensure that the following boxes are checked: Customer Relationship Management Sales Force Automation

Commercial Registry Office Information for Portugal

Your company's commercial registry office name and registration number are required in the PT SAF-T. NetSuite gets this information from the Compliance – Portugal Record, which is a custom record provided by the Portugal Localization SuiteApp.

To set up commercial registry office information:

Go to Customization > Lists, Records, & Fields > Record Types.
Click Compliance – Portugal Record.
Click View Records.
For the CommercialRegistryOffice record and the CommercialRegistrationNumber record, do the following steps:
1. Click the Edit link of the record.
2. Fill in the Value field.
3. Click Save.

Saved values will be included in the generated PT SAF-T.

Taxonomy Reference for Portugal

The taxonomy reference is a new classification for the natural accounts of the SNC. This information identifies the use of the relative tax reporting type on the legal entity tax registration.

You must set up the taxonomy reference in the Portugal Subsidiary (for OneWorld accounts) or the Company Information page (for non-OneWorld accounts).

To set the taxonomy reference:

For OneWorld accounts, go to Setup > Company > Subsidiaries, and then select your Portugal subsidiary.

For non-OneWorld accounts, go to Setup > Company > Company Information.
From the Taxonomy Reference dropdown list, select any of the following values:
- International Standard Chart of Accounts
- Other
- SNC for Smaller Units
- Standard Chart of Accounts
Note:
You must map Portugal accounts to specific taxonomy codes based on the taxonomy reference you specified. For more information, see Mapping Taxonomy Codes to Portugal Accounts Using CSV Import. You do not have to map your Portugal accounts if you selected Other in the Taxonomy Reference field.
Click Save.

Additional Fields for Portugal

Tax Exemption Reason – This field is added to Portugal tax code records. Select the legal justification or rule for the tax exemption.

Note:
This field is required for Reverse Charge, Zero Rate, and Exempt tax codes. If an exemption reason is not specified for these tax codes, a default value of “Outras situações de não liquidação do imposto" (M99) is set on the SAF-T file.

UN Number – This field is added to the Tax Reporting subtab on Item records. Enter the 4-digit UN number used to identify dangerous goods and hazardous substances for international transport.
Serial/Lot Number – This field is available on the Items sublist of the Transaction record. Enter the serial or lot number of the item.

Note:
This field is required if you have enabled the Serialized Inventory feature.

Commodity Code – This field is available on the Tax Reporting subtab of the Item record. Enter the commodity code for item records used in EU transactions. For more information, see Commodity Code.

Additional Information

Tax Audit Files
Portugal Localization