Government-Issued ID Tracking Overview
The Government-Issued ID Tracking feature lets you track a variety of government-issued identification information about your employees. Tracking this information ensures that you have accurate documentation for your employees’ travel, driving qualifications, and tax compliance.
For each employee, you can enter information about their passport(s), driver’s license(s), and several other government-issued IDs, such as tax identification numbers.
Many other government-issued IDs are relevant only in particular jurisdictions. You can make some ID types inactive if you are not going to use them. When you make them inactive, they do not appear in the list of available types when you are adding IDs to an employee’s record.
Before using Government-Issued ID Tracking, enable one of the two features: Basic or Advanced.
If you enable one of these features and then try to enable the other one, NetSuite displays a warning. Any custom scripting you have created will no longer function and must be changed.
Basic Government-Issued ID Tracking
The Basic Government-Issued ID Tracking feature enables you to track:
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Passport Number
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Driver’s License Number
Advanced Government-Issued ID Tracking
The Advanced Government-Issued ID feature provides several ID types by default. It also allows you to create, edit, and delete your own custom types of ID to match your company’s employee identification policies. By default, the feature includes:
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Passport Number
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Driver’s License Number
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Individual Taxpayer Identification Number (ITIN)
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Inland Revenue Department Number (IRD)
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National Insurance Number (NINO)
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Social Insurance Number (SIN)
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Social Security Number (SSN)
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Tax File Number (TFN)
You cannot delete the standard government-issued ID types that are included in NetSuite by default. However, you can make them inactive (except for passport and driver’s license). Inactive ID types do not appear in the list of available types when you are add IDs to an employee’s record.
Roles and Permissions
For details about the permission requirements for Government-Issued ID Tracking, see Advanced and Basic Government-Issued ID Tracking Permission Requirements.