Managing Government-Issued ID Types

If you use the Advanced Government-Issued ID Tracking feature, NetSuite has several ID types included by default. For example, driver’s license, passport, and tax identification numbers. If you need additional government-issued ID types, you can create custom ones to match your company’s employee identification policies.

You cannot delete the standard government-issued ID types that are included in NetSuite by default. However, you can make them inactive (except for passport and driver’s license). Inactive ID types do not appear in the list of available types when you are add IDs to an employee’s record.

Note:

This is available only if you use Advanced Government-Issued ID Tracking.

Adding a Custom ID Type

Use the following procedure to add a custom ID type.

To add a custom ID type:

1. Go to Setup > HR Information System > Government-Issued ID Types > New or click New Government-Issued ID Type on the Government-Issued ID Types page.

   To modify an existing custom type, go to Setup > HR Information System > Government-Issued ID Types. Then, click Edit next to the name of the type.

2. In the Name field, enter a name for the type.

3. In the Description field, enter a short unique description for the type.

4. If you want to be able to record more than one instance of this type for a particular employee, check the Multiple Instances Allowed box.

5. If you want this type to be inactive, check the Inactive box. This affects how the type appears on the Government-Issued ID Types list.

6. Click Save.

Viewing the List of Government-Issued ID Types

Use the following procedure to view the list of government-issued ID types.

To view the list of government-issued ID types:

1. Go to Setup > HR Information System > Government-Issued ID Types.

2. To see all inactive types, check the Show Inactives box.

3. To view an individual type, click View next to the name of the type.

Deleting a Custom ID Type

Use the following procedure to delete a custom ID type.

To delete a custom ID type:

1. Go to Setup > HR Information System > Government-Issued ID Types.

2. Click Edit beside the custom type you want to delete.

3. On the Actions menu, select Delete. You cannot delete any standard ID types included by default.

4. When prompted to confirm the deletion, click OK.

Related Topics

Government-Issued ID Tracking Overview

Managing Government-Issued ID Types

Managing Basic Government-Issued ID for Employees

Managing Advanced Government-Issued ID for Employees

Government-Issued ID Tracking

General Notices