Advanced and Basic Government-Issued ID Tracking Permission Requirements

You can enable the Basic Government-Issued ID Tracking feature to grant roles the Basic Government-Issued ID permission. Alternatively, you can enable the Advanced Government-Issued ID Tracking feature to grant roles the Advanced Government-Issued ID permission. These permissions are located on the Lists subtab of the Role page. For a list of the standard roles assigned to this permission, see Standard Roles Permissions Table. You can create custom roles that include this permission. For more information, see Customizing or Creating NetSuite Roles.

If you enable the Basic Government-Issued ID Tracking feature, note the following. You must assign the Basic Government-Issued ID Tracking permission at the Full access level to roles who track employees’ passport numbers and driver’s licenses. Passport numbers and driver’s licenses are masked from roles that do not have the Basic Government-Issued ID Tracking permission at the Full access level.

If enable the Advanced Government-Issued ID feature, note the following. You must assign the Advanced Government-Issued ID permission to roles who track a variety of government-issued identifications for your employees. You can assign the Advanced Government-Issued ID permission at the View, Create, Edit, or Full access levels.

If users need to add or edit government-issued IDs on the employee record, assign the Government-Issued ID Types permission at access level Create or Edit.

The following table lists the permission level a user must have to perform certain tasks related to the Advanced Government-Issued ID Tracking features.

Permission	Subtab	Permission Access Level	Supported Functionality
Advanced Government-Issued IDs	Permissions > Lists	View	Allows users to view and search for employee government-issued ID information. Users cannot create, edit, or delete government-issued ID information.
		Create	Allows users to create driver’s license, passport and other IDs through entry forms. Users cannot edit or delete government-issued IDs.
		Edit	Allows users to create, view, and edit government-issued IDs. Users cannot delete government-issued IDs.
		Full	Allows users to create, view, edit, and delete government issued-IDs.
Government-Issued ID Types Note: IDs are always masked unless the Full access level is used.	Permissions > Lists	View	Allows users to view and search for government-issued ID types. Users cannot create, edit, or delete government-issued ID types.
		Create	Allows users to create and view government-issued ID types for employees. Users cannot edit or delete government-issued ID types.
		Edit	Allows users to create, view, and edit government-issued ID types. Users cannot delete government-issued ID types.
		Full	Allows users to create, view, edit, and delete government-issued ID types.

For more information about these features, see Government-Issued ID Tracking.

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General Notices