Working with Locations

Locations are your stores, outlets, warehouses, or any other type facility in which you operate NetSuite Point of Sale (NSPOS) register workstations.

Use the steps in this section to add and edit Locations for NSPOS. The procedure takes place in NetSuite ERP and includes the basic fields only. Not all options listed here may appear for your implementation. For a complete list of options available on the Location record, see Creating Locations in NetSuite.

To manage employee permissions for NPSOS access at a location (NSPOS 2020.1.X or later), see Location and Working Hours Restrictions.

Important:

To allow for tax updates, the Address, including the country, must be set for each location.

To work with Locations:

Log in to NetSuite as an administrator.
Go to Setup > Company > Locations.
To create a Location, click New Location.

To work with an existing Location, review the list and click View or Edit.
Complete the fields required for NSPOS.
- Name – Enter the name of the Location.
  
  Important:
  You can not change the Subsidiary after saving the Location record. NSPOS uses Subsidiary and Location to calculate taxes for registers.
- Subsidiary – Select the Location’s subsidiary or, if none, the parent company. Ensure your choice is correct.
- RA - Store Size Unit – (optional) If your account is configured for physical Store Size, select the unit of measurement used to list the size.
- RA - Store Size – (optional) f your account is configured for physical Store Size, enter the size of the store.
- RA-Prices Include Tax – Select if items sold at this location include sales tax in the price.
- RA–Location Type – Select the type of location, such as Retail Store.
- RA-Default Customer – If different from your default, select the anonymous customer to be used in the event a customer does not provide information when making a sales or other transaction.
  
  If left blank, anonymous transactions at this Location are automatically assigned to your company default.
- RA-Currency – (optional) Set the currency type used in the location. Required if Location sells NetSuite Gift Cards/Certificates.
  
  Note:
  If the location RA-Currency is different from the subsidiary currency, NSPOS will use the location currency.
- POS-Price Level – (optional) If applicable, select a price level at the Location to be used instead of the standard base price. For example, If the Location uses outlet store or online pricing.
  
  See Add a Price or Price Levels to an Item.
- Override Tax Item – (requires customization) This setup is used to calculate and report transaction line items with “progressive” sales tax levels. In this scenario, a base tax rate is charged against the total price. If the price exceeds defined tax tiers, the amounts that fall within those tiers are progressively charged additional taxes.
  
  If your tax jurisdiction requires collecting progressive taxes on items, contact NetSuite Support or your account manager to ask about adding this setup.
- Address subtab – Click Edit, complete the fields, click OK.
  
  Important:
  To allow for tax updates, set the Address > Country.
- Tax Configuration subtab – See Map Sales Tax Locations by Group or Code To define taxes for a Location.
Click Save.

To work with Locations:

Related Topics