Statement Charges
Statement charges are similar to invoices because they track payments you expect from customers. Use statement charges instead of invoices when you want to enter several charges that will accumulate before you send a billing statement to the customer.
For example, a landscaping company offers weekly lawn service to its customers. Each weekly service incurs a $50 charge. A $50 statement charge is entered each week that the lawn service is performed. Then, one time each month a statement is sent to the customer showing the total due for services performed.
To enter a statement charge:
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Go to Transactions > Sales > Create Statement Charges (Administrator).
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In the A/R Account field, choose the account you want to post this statement charge to.
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In the Customer or Project field, select the appropriate customer or project.
The currency selected on the customer's record appears here as well as the exchange rate for this customer’s currency.
Note:NetSuite enables you to create a statement charge for intercompany customers and inventory items.
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Enter a new rate to update this currency's exchange rate.
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In the Date field, accept, enter or pick the correct date.
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In the Posting Period field, select the month and year you want this charge to post.
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In the Ref. No. field, accept or enter a reference number.
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In the Due Date field, enter or pick a date this charge is due.
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In the Item field, select the item to which this charge applies.
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In the Quantity field, enter the appropriate quantity.
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In the Description field, accept or enter a description for this customer charge.
In the Rate field, the rate for the item automatically appears.
In the Total field, the amount in the Quantity field is multiplied by the amount in the Rate field.
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If you track departments, select the appropriate department for this charge in the Department field.
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If you use NetSuite OneWorld and the selected customer is shared with multiple subsidiaries, you can choose any subsidiary assigned to the selected customer. If you have not shared the customer record with multiple subsidiaries, the read-only primary subsidiary displays.
For information about sharing customer records with multiple subsidiaries, see Assigning Subsidiaries to a Customer.
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If you track classes, select the appropriate class for this charge in the Class field.
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Click Save.
After you create statement charges, you can send them to your customers by generating statements. How you generate statements depends on your role.
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To generate statements as an Administrator, go to Transactions > Customers > Generate Statements.
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To generate statements using the A/R Clerk role, go to Billing > Sales > Generate Statements.