1. Order Management
  2. Order Fulfillment and Shipping
  3. Shipping
  4. U.S. Postal Service/Endicia
  5. Printing USPS Shipping Labels and Forms

Printing USPS Shipping Labels and Forms

Important:

NetSuite Ship Central is NetSuite's standard shipping solution. For more information, see NetSuite Ship Central.

The Shipping Integration with FedEx, UPS, and USPS/Endicia is not available to new customers. It is available with limited support only for existing customers before they transition to NetSuite Ship Central.

For more information about transitioning to NetSuite Ship Central, including the self-service procedure, see Upgrading from Integrated Shipping to NetSuite Ship Central (SuiteAnswers ID 1015202).

Depending on business requirements, you can use the ShipStation Connector in NetSuite Connector as an alternative. For more information, see Managing the ShipStation Connector in NetSuite Connector.

For more information about selecting the best shipping solution for your needs, see Comparing NetSuite Shipping Options (SuiteAnswers ID 1046701).

If you use Shipping Label Integration, create a sales order with an integrated shipping item. Fulfill the sales order and select the Generate Shipping Label box. You can then print a barcode shipping label.

Note:

If you use the Shipping Label Integration feature and an integrated shipping carrier, you cannot use override addresses to generate shipping labels. On the Address window, enter the complete shipping information in the address fields.

You can print the following labels and forms for USPS shipping items:

Note:

If you use a thermal printer for shipping labels, you must install the thermal printer driver. For more information, see Printing Integrated Shipping Labels With a Thermal Printer.

Printing USPS Shipping Labels

If you've enabled Shipping Label Integration, you can print a U.S. Postal Service (USPS) bar code shipping label.

To print a label, create an integrated shipping item. Then create and fulfill a sales order with the item. Select the Integrated Shipping Label box.

Note:

The shipping rate is not included on the shipping label.

Integrated shipping labels should be printed on 8.5" x 5.5" labels when you are printing using PDF format. However, you can also use a 8.5" x 11" piece of paper and fold the sheet of paper in half.

You also have the option to print domestic labels in EPL format using an Eltron thermal printer. The EPL label type can only be 4' x 6' thermal label without doc tabs. For more information about setting up this process, see Printing Integrated Shipping Labels With a Thermal Printer.

Select the type of label you want to use at Setup > Accounting > Shipping. Click the account you want to edit, select your label type choice in the USPS Label field, and click Submit.

To print an integrated USPS shipping label in PNG format:

  1. After you fulfill the order, go to Receiving > Receiving > Print Checks and Forms.

  2. Click Integrated Shipping Labels.

  3. In the Starting Label field, do one of the following:

    • Enter 1 to begin printing on the first label of the first sheet of labels.

    • Enter 2 to begin printing on the second label of the sheet.

  4. The USPS Shipping Labels in Queue field shows the number of labels selected for printing.

  5. Check the Allow Reprinting box to print any of your shipping labels more than one time.

    Important:

    When you create a pre-paid USPS label, its value is deducted from your Endicia account balance. Each prepaid USPS label can be used for one package only, even if you reprint it. Do not reuse a label for another package.

  6. The Ship Date field controls the labels displayed on the page. The ship date is the date the fulfillment was entered.

  7. In the Print column, check the box next to each order you want to print a label for:

    • To check the boxes for all items, click Mark All.

    • To view the sales order for an order, click the Order Date.

    • To view the Item Fulfillment for an order, click the Ship Date.

  8. Click Print.

    A window opens with instructions on how to download your label.

  9. Attach the label to the order package. The package is ready for drop-off or pickup.

Note:

Third-party labels can't be changed after you generate them. To change a label, first delete the item fulfillment to void the shipment. Then create a new item fulfillment and generate a new label.

USPS Customs Documentation

When you print a shipping label for an international shipment, up to four copies of the shipping label will be printed:

Australia, Canada, and Costa Rica

  • One copy for Customs Declaration

  • One Sender's Copy

Rest of World

  • Two copies for Customs Declaration

  • One Dispatch Note

  • One Sender's Copy

Printing USPS SCAN Forms

When you use USPS processing to ship packages in NetSuite, you can use a Shipment Confirmation Acceptance Notice (SCAN) form. The SCAN form is a shipping manifest that helps provide package information to the USPS driver quickly.

The SCAN Form has a master barcode that represents all packages in a shipment. When a Postal Service representative scans the form, associated packages appear in USPS Tracking as 'Shipment Accepted.'

You and the recipient can use the Track & Confirm tool at usps.com to confirm the date the package was shipped and track its progress.

Important:

After you generate a SCAN form, you can't void packages included in the manifest.

To generate a SCAN form:

  1. Go to Receiving > Receiving > Print Checks and Forms.

  2. Click USPS SCAN Forms.

  3. All existing SCAN Forms appear in the following columns:

    Manifest Date - the Date the SCAN Form was generated.

    Manifest Time - the Time the SCAN Form was generated.

    Manifest file - URL to display the SCAN Form.

  4. Click Generate SCAN Form.

Use the Date filters at the bottom of the page to find SCAN forms. Click Refresh to apply the filters.

Related topics

General Notices